Use the AI function in Google Sheets (Workspace Labs)

You can use the AI function to:

• Generate text.
• Summarize information.
• Categorize information.
• Analyze sentiment.

To use the AI function, you can enter a specific prompt to describe your desired action and add an optional range: =AI(”prompt”, [optional range])

For example: =AI("write a thank you email and personalize it to the specific gift that was received", A2:C2)

Use the AI function

1. On your computer, open a spreadsheet from Google Sheets.
2. In a cell, enter an AI function.
   • For example: =AI(“Generate slogan for event in 10 words or less”, A2)
3. Select the cell or cells with an AI function.
4. Click Generate and Insert.
5. Optional: To refresh output, click Refresh and Insert.

Tip: When you click “Generate and Insert” or “Refresh and Insert,” generated content is inserted and the cell edit is attributed to you in version history.

You can use the AI function to:

• Generate text: To generate text tailored to your data, Gemini for Workspace uses relevant information from your sheet.
• Summarize information: To help you understand your data, Gemini for Workspace analyzes the content of your spreadsheet and extracts important key takeaways.
• Categorize information: To help you detect patterns, Gemini for Workspace categorizes your data into groups. This includes sentiment analysis.

Check some samples

• Generate new text
  • =AI(“Generate slogan for event in 10 words or less”, A2)
  • =AI("Create an email to the reviewer addressing specific items in their reviews.", A2:G2)
  • =AI("develop a list of keywords for the job title based on the summary of duties.", A2:C2)
• Summarize input cell or range
  • =AI("For the customer, write a one sentence summary of their feedback.", A2:D2)
  • =AI("You are the owner of a pet sitting business. Write a 2 sentence summary for the customer about their pet’s last stay. Be a little funny.", F2)
  • =AI("List in bullet points the main themes of the book summary.", D2)
• Categorize inputs based on given definitions or generic categories
  • =AI("Classify the preview as either a spam email or not a spam email.", D2)
  • =AI("Categorize the customer inquiry as a compliment, exchange request, or return request.",C2)
  • =AI("Classify the restaurant by which New York City borough it belongs to. Use the neighborhood to help.", A2:C2)
• Analyze sentiment
  • =AI("Classify the sentiment of the realtor analysis.”, D2)
  • =AI("Perform sentiment analysis on the emails sent by the customers to the barbershop.", C2)
  • =AI("Classify the body of the email, as either positive, negative, or neutral.", D2)

Tip: If you want to refer to two ranges that aren’t contingent, you can use concatenation in the prompt. However, if there’s a change in the data in ranges that are part of the prompt, you don’t get a prompt to refresh the data.

For example, if you use the function =AI("Find the major themes in the customer feedback of "&B2&" using the comments: "&D2&""), when B2 or D2 change, you need to manually determine when to refresh the data.

Syntax

AI(“prompt”,[range])

• Prompt: A specific prompt that describes your desired action.
• Range: This is optional. It’s the range that the prompt refers to when it generates data.

Give feedback on generated output

Gemini for Google Workspace is constantly learning and may not be able to support your request. Because feedback may be human readable, please do not submit data that contains personal, confidential, or sensitive information.

If you get a suggestion that’s inaccurate or that you feel is unsafe, you can submit feedback. Your feedback can help improve AI-assisted Workspace features and broader Google efforts in AI.

1. At the bottom right of the generated text, click Good suggestion or Bad suggestion .

2. In the pop-up window, you can select the data you want to share along with your feedback, which includes:

   • Prompts

   • Ranges

     • Only the referenced cells are collected and their context isn't shared.

   • Outputs

3. If you don’t want to share certain data, you can uncheck it.

   • If you select Bad suggestion , to select the issue you found and enter additional feedback, click Next.

   • If you select Good suggestion , click Submit.

To provide general feedback on this feature, at the top, click Help Help Sheets improve.

To report a legal issue, create a request.

Learn about the limitations of the AI functions

• Responses are limited to text.
• The AI function doesn’t have access to your entire spreadsheet or other files in your Google Drive.
  • To provide data or context to your prompt, add the data to your current spreadsheet and use the optional input argument.
• You can’t undo or redo your function.
  • You can regenerate your output instead.
• You can’t have more than one function with the same name in Sheets. If you build a custom function with the name “=AI,” the custom function remaps to the Sheets AI function.
• Embedded AI functions aren’t supported.
  • For example: =IF(AI(“sentiment analysis”, A2)),”negative”,0)
• If “AI function not available” shows, it could mean that:
  • You're not a participant in the Workspace Labs or Alpha program.
  • You don’t have access to the AI function because of your Admin settings or your language setting, which should be set to English. Learn how to change your language setting.
• The AI function has short term and long term generation limits. If you reach a long term limit, you temporarily can’t click “Generate.” You can wait for 24 hours and then try again.
• You can select multiple cells with AI functions and generate outputs; however, only the first 200 selected cells with AI functions will be generated. You can wait for the generation to complete and select more cells to generate outputs.

Turn off the AI function

To turn off any of the features on Google Workspace Labs, you must exit Workspace Labs. If you exit, you can’t rejoin Workspace Labs and permanently lose access to all Workspace Labs features.

Learn how to exit Workspace Labs.

If you use AI functions after you exit Workspace Labs:

• The error “AI function not available” shows.

• You can’t generate output with AI functions.

Related resources

• Get started with Google Workspace Labs
• Collaborate with Gemini in Google Sheets (Workspace Labs)
• Google Workspace Labs Privacy Notice and Terms for Personal Accounts