As a member of a space in Google Chat, you can create and manage group tasks and assign tasks to other space members. You can view tasks in the space in which they're created. If a task is assigned to you, it appears in your personal task list in Google Tasks. When someone creates or updates a task, a notification appears in the space.
Tips:
- If you use a work or school account and don't have the 'Tasks' tab in a space, contact your Google Workspace administrator to turn on this feature.
- When a space becomes too large, you can no longer:
- Assign tasks
- Mention anyone through '@'
Create and assign a task in a space
Important: When you delete a task, it's deleted for all members of the space and from the assignee's personal task list.
- On your computer, open Google Chat or Gmail.
- In Gmail, on the left, click Chat.
- Select the space where you want to create a task.
- At the top right, click Tasks
.
- At the bottom of the panel, click Add.
- Enter details about the task, such as:
- Title
- Details
- Date and time
- Assignee
- Click Add.
Tips:
- If you add a date and time to your task, you get notifications in Chat for the scheduled dates and times.
- If the assignee leaves the space, the task remains in the space and in their personal task list in Google Tasks.
- Users may have restrictions when they assign tasks to a subset of members. Learn more about group restrictions.
Edit a task
- In Chat, select the space.
- At the top right, click Tasks
- Click the title, details, date and time or assignee and make the changes.
Tips: If you have a task in your personal task list:
- You can edit the task title, details and date or time from your personal task list.
- Changes update the task for everyone in the space and a notification is displayed.
Mark a task as complete
- In Chat, select the space.
- At the top right, click Tasks
- Next to the task, point to Incomplete
and click Complete
.
Tips: If you have a task in your personal task list:
- You can edit the task title, details and date or time from your personal task list.
- Changes update the task for everyone in the space and a notification is displayed.
Mark a task as incomplete
- In Chat, select the space.
- At the top right, click Tasks
- Next to 'Completed', to view the tasks, click Expand
.
- Next to the task, click Complete
Delete a task
Important: When you delete a task, it's deleted for all members of the space and from the assignee's personal task list.
- In Chat, select the space.
- Select the space.
- At the top right, click Tasks
- At the top right, click Delete
Delete.
