University Licensed/Approved AI Tools

Generative Artificial Intelligence (GenAI or AI) based tools can be quite useful in an academic environment.  They allow us to generate and revise content with amazing efficiency. GenAI tools are not without risks, however. Because of these risks, EMU sensitive data should only be used in AI tools approved for university use, in accordance with EMU’s AI sensitive data guide.

NOTE: Uploading EMU sensitive data to any personally licensed AI tool is prohibited.

EMU provides several AI tools for your use. Because these tools are licensed by the university, they do not use your data to populate sources that may be publicly accessible by other AI tool users.

EMU Approved AI Tools - You must log in to your EMU account to use these services:

NOTE: Faculty members should also consult the Faculty Development Center and Research Compliance Office for guidance on classroom and research use respectively.

Example Uses

AI tools can assist you in:

  • creating an assignment where students use AI prompts to generate specific outcomes
  • reviewing papers for improvements in grammar, structure, clarity and writing style
  • composing a document or message
  • analyzing data
  • creating an executive summary, a Google Slides presentation, or a podcast by uploading your content to Google Notebook LM

Additional Resources

Data Use in Approved AI Tools

Any EMU employee who handles sensitive data is responsible for safely storing and sharing the information under their control. The lists below indicate whether EMU data is permitted (Yes), or not permitted (No) to be used with an approved AI tool.

Yes

  • Attorney/Client Privilege
  • I.T. Security Information
  • Other Sensitive University Data

No

  • Private Personal Information
  • Student Education Records (FERPA)
  • Credit Card Information (PCI)
  • Social Security Numbers
  • Federal Information Security Management Act (FISMA)
  • Student Loan Application Information (GLBA)

Contact the Office of Research Compliance

Review the Use of Generative AI in Research or contact the Office of Research Compliance for questions regarding:

  • Sensitive Human Subject Research
  • All Other Research Data

Contact IT

  • Protected Health Information (HIPPA)

Contact the I.T. Security Team at [email protected] for questions regarding any other data type.

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