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Time and Attendance Management Policy

The time and attendance management policy sets guidelines for tracking employee work hours and absences. It applies to all regular employees except directors. Both HR and employees are responsible for the policy. Employees must use the biometric attendance system to clock in between 9:00-9:15 am daily and clock a minimum of 9 hours, or their time will be deducted as leave. Any absence must be justified through their manager or leave will be deducted from future salary. The policy is subject to changes based on business needs.

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1K views1 page

Time and Attendance Management Policy

The time and attendance management policy sets guidelines for tracking employee work hours and absences. It applies to all regular employees except directors. Both HR and employees are responsible for the policy. Employees must use the biometric attendance system to clock in between 9:00-9:15 am daily and clock a minimum of 9 hours, or their time will be deducted as leave. Any absence must be justified through their manager or leave will be deducted from future salary. The policy is subject to changes based on business needs.

Uploaded by

vrush983469
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
  • Process Owner: Identifies the HR department and employees as managers responsible for the process.
  • Policy & Procedure: Provides detailed procedures related to biometric attendance system enrollment and exceptions, including overtime and punctuality requirements.
  • Applicability: Describes who the policy applies to, including all employees on regular rolls.
  • Objective: Outlines the purpose of the document to establish guidelines for time and attendance recording of employees.

TIME & ATTENDANCE MANAGEMENT POLICY

1. OBJECTIVE
Set guidelines for time and attendance recording of employees.

2. APPLICABILITY
All employees on the regular rolls of the company/subsidiaries/ joint ventures etc., except Directors are covered
under this policy.

3. PROCESS OWNER (S)

HR department

Employees & Managers

4. POLICY & PROCEDURE

All employees on regular rolls of the company shall be enrolled in Biometric attendance system by HR at
the time of joining. Employees are expected to mark their attendance (punch-In & Punch-Out) through
Biometric Attendance System.
Office Timings are from 9:00 am to 6:00 pm, Saturdays 9:00 am to 1:30 pm.

For site employees, Saturday work timings shall be 9:00 am to 6:00 pm.

Punch-In time beyond 9 am shall be considered as late coming and for each such instance half day leave
shall be deducted.

Keeping in view the traffic / logistics constraints, grace period of 15 minutes shall be permitted upto 9:15
st
th
am. Only three such occasions shall be allowed per month (21 to 20 of next month), beyond which it
shall be considered as a case of late coming.

Attendance punch-In after 9:15 am shall attract half day leave deduction and any attendance punch-In
after 1:30 pm shall attract full day leave deduction.

Employees need to clock 9 hours on daily basis, failing which each such instance shall be considered as
half day leave deduction.

An employee not updating blank days in attendance system shall be considered as absent. It is the
responsibility of the individual employees to regularize the absence through his / her Manager. Failure to
do so shall result in deduction of leave, proportionate to the number of absence, in the subsequent
month salary.
Instances wherein the absence (including on duty, miss-punch, official travel etc.) for a particular month
have not been regularized by the employee within the stipulated time frame i.e. by 21st of next month,
such cases shall be considered for leave deduction.

Employees are expected to register out station duty like tours, trainings etc. either in advance or
immediately after resuming the work through Employee Self Service (ESS) (On Duty leave type).

In case of nil leave balance, proportionate salary shall be deducted.

This Policy is subject to additions/deletions/modifications from time to time depending on the business requirement.

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