Basic Elements of Attractive Slides
Themes, Themes, Animations and Transitions
Apply a Theme
A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for your PowerPoint slides. To apply a theme to all of the slides in your presentation: 1. 2. 3. Choose the Design tab. Click the More button in the Themes group. Click the design you want.
To apply a theme to selected slides: 1. 2. 3. 4. 5. 6. Click the Slides tab, located on the left side of the window. Hold down the Ctrl key and then click to select the slides to which you want to apply a theme. Choose the Design tab. Click the More button in the Themes group. Right-click the theme you want to apply. A menu appears. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.
You can add a dramatic effect to your theme by applying a background. 1. 2. 3. Choose the Design tab. Click the Background Styles button Click the background you want. .
Apply a Theme
1. 2.
Choose the Design tab. Click the More button in the Themes group.
3.
Click the theme you want. PowerPoint applies the theme to all of the slides in your presentation.
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Add a Background
1. 2. 3.
Choose the Design tab. Click the Background Styles button . Click the background you want. PowerPoint applies the background to your slides.
Add Animations
You can animate the objects on your PowerPoint slides. PowerPoint provides four types of animations: Entrance, Emphasis, Exit, and Motion Paths. An Entrance animation determines the manner in which an object appears on a slide; for example, an object can move onto a slide. An Emphasis animation does something to draw attention to an object; for example, the object can become larger. An Exit animation determines the manner in which an object leaves a slide; for example, an object can move off a slide. A Motion Paths animation determines how an object moves around a slide; for example, an object can move from left to right. After you add an animation, you can use the Custom Animation pane to modify it by choosing an effect. Choosing an effect enables you to define what starts the animation, its properties (such the direction from which an object moves onto the slide), and control the speed of the animation. In addition, you can have an animation start when you click the mouse, start along with the previous animation, or start at a specified time after the previous animation. If the Auto Preview box is checked on the Custom Animation pane, PowerPoint provides you with preview of your animation after you create it and each time you modify it. You can also use the Play button animation. To choose an effect: 1. 2. 3. 4. 5. 6. Select the object you want to animate. Choose the Animations tab. Click the Custom Animation button . The Custom Animation pane appears. on the Custom Animation pane to preview an
Click the Add Effect button . A menu appears. Choose the type of effect you want. A submenu appears. Click the effect you want. PowerPoint applies the effect.
To modify an effect: 1. 2. 3. Click the down arrow next to the Start field on the Custom Animations pane and then select the start method you want. Click the down arrow next to the Property field on the Custom Animations pane and the select the property you want. The Property field might be labeled Direction, Size, or some other property. Click the down arrow next to the Speed field on the Custom Animations pane and then select the speed you want to apply to your animation. on the Custom Animations pane.
To preview the animation, click the Play button Add an Animation to a Slide
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1. 2. 3. 4. 5. 6. 7.
Click Slide 2 on the Slides tab. Select "Start saving early." Choose the Animations tab. Click the Custom Animation button . The Custom Animation pane appears.
Click the Add Effect button . A menu appears. Choose Entrance. A submenu appears. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked, PowerPoint automatically provides you with a preview of the animation.
Modify the Effect
1. 2. 3.
Click the down arrow next to the Start field and then select After Previous. Click the down arrow next to the Direction field and then select From Bottom. Click the down arrow next to the Speed field and then select Medium.
Add Another Animation
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1. 2. 3. 4.
Select "Apply for financial aid." Click the Add Effect button . A menu appears. Choose Entrance. A submenu appears. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked, PowerPoint automatically provides you with a preview of the animation.
Modify the Animation
1. 2.
Click the down arrow next to the Start field and then select After Previous. The Apply for Financial Aid field appears in the center of the Custom Animation pane. Click the down arrow next to the Apply for Financial Aid field and then click Timing. The Fly In dialog box appears.
3. 4.
Type 0.05 in the Delay text box. Click OK.
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5. 6.
Click the down arrow next to the Direction field and then select From Bottom. Click the down arrow next to the Speed field and then select Medium. If the Auto preview box is checked, PowerPoint automatically provides you with a preview of the animation. You can click the Play button pane at any time to preview an animation. on the Custom Animation
Add Transitions
Transitions determine how your presentations move from one slide to the next. For example, a slide can move up onto the screen and replace the previous slide. PowerPoint provides several transition methods. You can add sound to a transition and you can control its speed. You can apply a transition to selected slides or to all of the slides in your presentation. A transition can occur when the presenter clicks the mouse or after the amount of time you specify. To apply a transition to selected slides: 1. 2. 3. 4. On the Slides tab, hold down the Ctrl key and then click the slides to which you want to apply the transition. Choose the Animations tab. Click the More button in the Transition to this Slide group. A menu of transitions appears. Click the transition you want to apply. PowerPoint applies the transition. As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition.
To apply a transition to all slides: 1. 2. 3. 4. Choose the Animations tab. Click the More button in the Transition to this Slide group. A menu of transitions appears. Click the transition you want to apply. As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition. Click the Apply to All button in the Transition to This Slide group.
To add a sound to a transition: 1. 2. Choose the Animations tab. Click the down arrow next to the Transition Sound field and then click the sound you want. As you roll your pointer over each sound, PowerPoint plays the sound.
To set the speed of a transition: 1. 2. Choose the Animations tab. Click the down arrow next to the Transition Speed field and then click the speed you want.
If you want the transition to occur after the presenter clicks the mouse, check the On Mouse Click check box. If you want a transition to occur after a specified period of time, check the Automatically After check box and then specify the amount of time you want to elapse before the transition occurs. The On Mouse Click check box and the Automatically After check box are both located on the Animations tab in the Transition to This Slide group. Add Transitions
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1. 2.
Choose the Animations tab. Click the More button in the Transition to this Slide group. A menu of transitions appears.
s 3. Click the Push Up transition. As you roll your pointer over each transition, PowerPoint provides you with a live preview of the transition.
Add Sound and Set the Speed
1. 2.
Click the down arrow next to the Transition Sound field and then click Click. Click the down arrow next to the Transition Speed field and then click Slow.
Advance Slide
1. 2. 3.
Check the On Mouse Click check box. Click the Automatically After check box. Type 00:07 in the Automatically After text box.
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4. 5. 6.
Click the Apply to All button . PowerPoint applies all of your changes to all of the slides. Click Slide 1 on the Slides tab. Type 00:03 in the Automatically After text box. PowerPoint changes the timing for Slide 1.
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Basic Elements of Managing Slides
Outline, Outline, Slide Tabs and Slide Sorter
Use the Outline and Slides Tabs
By default, the Outline and Slides tabs are located on the left side of your PowerPoint window. The Outline tab displays the text contained in your presentation. The Slides tab displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane. Use the Outline and Slides Tabs
1.
Choose the Slides tab to view thumbnails of your slides.
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2.
Choose the Outline tab to view the text of your presentation as an outline.
Use Slide Sorter View
After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate, navigate, and view them in Sorter view. To view the slides in Sorter view, do one of the following:
Choose the View tab and then click the Slide Sorter button Click the Slide Sorter button
in the Presentation Views group.
in the bottom-right corner of the PowerPoint window. Slide Sorter View
Task Move to first slide. Move to last slide. Move to next slide. Move to previous slide. Select a slide. Open a slide in Normal view. Select slides.
Procedure Use Ctrl+Home. Use Ctrl+End. Use the right arrow. Use the left arrow. Single-click the slide. Double-click the slide. Select a single slide: 1. Click the slide you want to select.
Select multiple slides: 1. 2. Hold down the Ctrl key. Click the slides you want to select.
Delete a slide.
1. 2.
Select the slide or slides you want to delete. Press the Delete key.
1. 2.
Select the slide or slides you want to delete. Choose the Home tab and then click the Delete button .
Copy a slide.
1. 2. 3.
Select the slide. Choose the Home tab. Click the Copy button Clipboard group. in the
1. 2.
Select the slide. Press Ctrl+C.
Paste a slide.
1. 2.
Select the slide after which you want the new slide or slides to appear. Choose the Home tab.
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Slide Sorter View Task Procedure 3. Click the Paste button Clipboard group. in the
1. 2.
Select the slide after which you want the new slide or slides to appear. Press Ctrl+V.
Cut a slide.
1. 2. 3.
Select the slide or slides you want to cut. Choose the Home tab. Click the Cut button Clipboard group. in the
1. 2.
Select the slide or slides you want to cut. Press Ctrl+X.
Move a slide.
1. 2.
Select the slide (or slides) you want to move. Drag it to the new location.
Duplicate a slide.
1. 2.
Select the slide (or slides) you want to duplicate. Press Ctrl+D.
Use Slide Sorter View
1. 2. 3.
Choose the View tab. Click Slide Sorter in the Presentation Views group. Double-click a slide to view it in Normal view.
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Making Texts Moving in Slides
Create NEW ppt presentation
Make the slide blank.
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Add text box.
EXCELLENCE
Add the texts to be shown.
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EXCELLENCE
Open Custom Animation panel
EXCELLENCE
Add effect
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EXCELLENCE
Change the Animate style to By 1st Level Paragraph
EXCELLENCE
Change the Speed of text movement
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EXCELLENCE
Change Start to With Previous for autometic movement.
EXCELLENCE
Expand Selections
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EXCELLENCE
Now we can see effects on all paragraphs
EXCELLENCE
Add another effect for exit
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EXCELLENCE
Change Start to With Previous for autometic movement.
EXCELLENCE
Again expand the selections
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EXCELLENCE
Set to show advanced timeline
EXCELLENCE
Now we can arrange the enter and exit elements to match our style
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EXCELLENCE
This should be the proper arrangement for our slide.
EXCELLENCE
Now we can arrange the timing by simply dragging the timeline slides
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EXCELLENCE
Now is the time to set everything in its place. Select the texts to manipulate the ending positions of the texts.
EXCELLENCE
Select the paragraph tag.
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Now make Line spacing EXACTLY -> ZERO
The slide is now ready for show.
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Making Texts Appear in Slides
(Using entry effects)
Slide contains texts that explain the purpose of it. To make them appealing, effects can be added to make them appear and disappear at appropriate time and in proper sequence. To make texts different from one another in looks and styles, they can be added separately in separate TEXT BOX-es. Another way to make them attractive is to use SmartArts.
Effects using text box
Lets take the following example.
Here the texts are in different text boxes, having styles.
To do this we can add a background picture to the slide. Right Click on slide and choose Format Background.
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Now we need to bring a text box on the slide. Insert -> Text Box.
Now choose right format for the text by choosing proper size, font, color etc. and move it to proper position.
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Now its time to add entrance effect to it. The more effect brings out the dialog box which lists all effect styles.
Choose the effect that suits the presentation.
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Now we can add other text boxes with different text and add style to it. In the above example the text is formatted from the text format dialog box from right click menu.
Again we can add effects to it.
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The numbers in the left of the objects will show the order of their operations.
This way all the text boxes can be added and given effects.
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Adding SmartArt in Slides
Types of SmartArt
Below are the seven categories of SmartArt. Each category has numerous designs to choose from.
List: For basic lists of related items.
Process: Shows a progression or Cycle: Shows a continuous cycle of sequence of steps in a task, process, tasks, stages, events, etc. or workflow.
Hierarchy: Charts showing Relationship: A variety of more Matrix: Show how elements relate ranking relationships between data. unusual relationship types (balance, to a central idea. sequence, interconnectedness, etc)
Pyramid: Used to show proportional, interconnected, or hierarchical relationships.
Inserting SmartArt
In the Insert tab under the Illustrations group click on SMARTART Graphic dialog.
to bring up the Choose a SmartArt
Choose the appropriate graphic from the gallery and click OK. The graphic appears on your slide.
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NOTE: The box to the right of the gallery provides a description of the graphic currently selected. If at any point you wish to change to a different SmartArt graphic, just right-click on the the border of the SmartArt Canvas and choose Change Layout.
The SmartArt Canvas
The SmartArt "canvas" is the area that contains any SmartArt you add to a slide (the light blue box in the picture to the right). The canvas functions like any placeholder or text box in PowerPoint, allowing you to adjust your entire SmartArt at once -- you can move the canvas around and resize it. You can also adjust each individual object within the canvas. The canvas works dynamically to ensure that everything in your SmartArt remains visible. For instance, if you make one text area larger, the other text areas will shrink
Adding Text: The Text Pane
The SmartArt text pane makes it easy to keep track of text on even your most complicated diagrams. It keeps your text organized and allows you to edit text without altering your graphic. To access the text pane, click on the flyout button on the left border of the canvas. Click on the placeholder text and enter your own data. It will appear on the corresponding spot on your canvas, and will be resized automatically to fit. Click the X in the upper right hand corner to close the pane.
Adding Images
Some SmartArt graphics hold both text and images. The image to the right, for example, is a piece of a "Continuous Picture List" SmartArt graphic. 1. To add an image to your SmartArt, click on the Insert Picture icon. The Insert Picture dialog opens. 2. Find the image you wish to add on your computer (to learn how to find images on the internet, see Downloading & Inserting Images). Click Insert once you have selected an image. 3. Your picture appears in the SmartArt graphic.
Adding & Removing Shapes
You may need more or less space for the information you need to present. To add shapes to your SmartArt: 1. Open the text pane (see Adding Text). 2. Place your cursor in an existing text box. Press Enter to create another entry, or press Enter and then Tab to create a subordinate entry. 3. Type your text To remove shapes from your SmartArt: 1. Select the text of the shape in the text pane. 2. Press [Delete]. To change the order of your shapes: 1. Delete the text in the text pane. 2. Add the text to the desired location in the pane.
Changing the Style of Your SmartArt
The color scheme and borders of your SmartArt is determined by the theme of your slides. To change the style you can either change the entire theme or use the SmartArt Tools tabs to choose a new style or customize your own. To choose from one of the preset styles PowerPoint suggests for your theme: 1. Click on the border of your SmartArt canvas to select it. The SmartArt Tools tabs appear. 2. Under the Design tab in SmartArt Tools, choose a new color from the selections available under the Change Color button, then select a new style from the options available in theSmartArt Styles gallery.
To customize your own style, experiment with the options available in the SmartArt Tools Format tab. This includes choosing a color fill beyond those available in the Styles group above, borders, 3-D effects, and WordArt styles.
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Animating SmartArt
Most SmartArt graphics come with their own specialized animation effects. There are three ways to animate SmartArt: 1. As One Object - the entire graphic will be treated as one image. 2. All At Once - the pieces that make up the graphic will each have separate animations, but those animations will be performed at the same time. 3. One By One - each piece is treated separately, and the animations occur one at a time. Other than the fact that SmartArt has its own built-in animations, the process of animating them is just like animating any other object. To animate a SmartArt graphic, follow the instructions in Animating Text & Images. To determine whether the SmartArt is animated As One Object, All At Once, or One By One: 1. Open the Custom Animations Pane by clicking on the Animations tab and clicking the CUSTOM ANIMATION button . 2. Add an animation if you haven't already, and click on the down arrow beside it in the Animations Pane to open the drop down menu. 3. Select Effect Options from the drop down menu to open the dialog for the chosen effect. 4. Click on the SmartArt Animation tab in the dialog. 5. Select an option from the Group graphic menu.
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Animating Font Color Change in Slides
Click the border of the text placeholder to select it.
the slide master view
Choose Animations tab> Animation group> Custom Animation. In the Custom Animation task pane, choose Add Effect> Emphasis> Change Font Color. Click the Font Color drop-down list and choose a color that is both easily distinguishable from the original color and that also contrasts well with the background.
Click the Speed drop-down list and choose a speed. I found the default Medium to be too slow, so I changed it to Fast.
Insert a slide with some bulleted text. Test the animation in Slide Show view. All of the text appears on the slide at once, but each line changes color as you click.
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