Department of ICT HKIVE (TY)

Project and Quality Management Tutorial #2

i. Executing processes are concerned with:

A. Recognizing that a project or phase should begin
B. Coordinating people and other resources to carry out the plan
C. Devising and maintaining a workable method to accomplish the business need that the
project was undertaken to address
D. Ensuring that the project objectives are met by monitoring and measuring progress and
taking corrective action when necessary

ii. A complex project will fit best in what type of organization?

A. Functional
B. Cross-functional
C. Matrix
D. Balanced.

iii. During the planning phase of your current project, you prepare a detailed financial plan. For this
process, you are using:
A. A general management skill
B. An industry specific skill
C. A skill that is common to general management and project management
D. A project management skill

iv. Inputs for project initiation include all of the following except:
A. a product description.
B. strategic plans.
C. a project charter.
D. selection criteria.

v. The work breakdown structure (WBS) is first developed in which scope management process?
A. Initiation
B. Scope planning
C. Scope change control
D. Scope Definition
E. Scope verification

1. What is project life cycles and phases?

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Department of ICT HKIVE (TY)

2. As according to the Guide to the PMBOK documents, state five process groups in the project
management process.

3. Projects come about as a result of needs or demands. List the six needs or demands as according to
PMBOK.

4. What is Project Initiation Process?

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5. Match the nine areas of Project Management Knowledge with their explanations.

1) Project Integration Management ♦ ♦ This area assures that the project meets the requirements that the project
was undertaken to produce. It is composed of three processes: Quality
Planning, Quality Assurance, and Quality Control.

2) Project Scope Management ♦ ♦ It also has five processes: Activity Definition, Activity Sequencing, Activity
Duration Estimating, Schedule Development, and Schedule Control. This
knowledge area is concerned with estimating the duration of the project
plan activities, devising a project schedule, and monitoring and
controlling deviations from the schedule.

3) Project Time Management ♦ ♦ This area includes the processes involved with purchasing goods or
services from external vendors, contractors, and suppliers. The processes
in this area are as follows: Procurement Planning, Solicitation Planning,
Solicitation, Source Selection, Contract Administration, and Contract
Closeout

4) Project Cost Management ♦ ♦ It involves all aspects of people management and personal interaction
including leading, coaching, dealing with conflict, and more. The Project
Human Resource Knowledge area contains the following processes:
Organizational Planning, Staff Acquisition, and Team Development.

5) Project Quality Management ♦ ♦ It is comprised of three processes: Project Plan Development, Project
Plan Execution, and Integrated Change Control. The Project Integration
Knowledge area is concerned with coordinating all aspects of the project
plan and is highly interactive. Project planning, project execution, and
change control occur throughput the project and are repeated
continuously while working on the project.

6) Project Human Resource Management ♦ ♦ It contains six processes: Risk Management Planning, Risk Identification,
Qualitative Risk Analysis, Quantitative Risk Analysis, Risk Response
Planning, and Risk Monitoring and Control. These processes are
concerned with identifying and planning for potential risks that may
impact the project.

7) Project Communications Management ♦ ♦ The processes that make up the Project Communications Management
knowledge area are as follows: Communications Planning, Information
Distribution, Performance Reporting, and Administrative Closure. The
processes in this area seek to ensure that all project information including
project plans, risk assessments, meeting notes, and more is collected and
documented. These processes also ensure information is distributed and
shared with appropriate stakeholders and project members.

8) Project Risk Management ♦ ♦ It has five processes: Initiation Scope Planning, Scope Definition, Scope
verification, and Scope Change Control. Project Scope Management is
concerned with the work of the project. All of the processes involved with
the work of the project, and only the work that is required to complete the
project, are found in this knowledge area.

9) Project Procurement Management ♦ ♦ As its name implies, this knowledge area centers around costs and
budgets. The processes that make up this knowledge area are as follows:
Resource Planning, Cost Estimating, Cost Budgeting, and Cost Control.
The activities in the Project Cost Management knowledge area establish
estimates for costs and resources and keep watch over those costs to
ensure that the project stays within the approved budget.

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