PAYMENT DUE UPON
COMPLETION OF THIS
RENTAL AGREEMENT
Klein Independent School District
7200 Spring-Cypress Road
Klein, TX 77379
INSURANCE
CERTIFICATE TO BE
ATTACHED TO RENTAL
AGREEMENT
FACILITY RENTAL AGREEMENT
Date: Facility: Date(s) of Use:
Name of Organization: Time(s) of Use:
Address: Telephone:
Email: Fax Number:
Purpose of Rental: Number in Attendance:
Facility, Lighting and Personnel to be used: (Please indicate Area & Lighting usage with an X)
Facility
Facility
Lighting Personnel # Desired Hours to Work
Auditorium Multipurpose Supervisor
Classroom(s) Practice Gym Custodian
Cafetorium Softball Field Police
Kitchen Baseball Field Food Service
Library
Practice Field Student Tech.
Commons Klein Memorial Maintenance
Elementary Gym Track Only Paint Field
Competition Gym
Natatorium
Other
Other Parking Lot N/A Other
Other Other
Other
Original/Administration Copy/Principal Copy/Organization
Name of School Employee Responsible for Opening and Securing the Facility:
The renter agrees to comply with all of the following terms and conditions in using any District facility:
1. Upon completion of this use, the renter will be responsible for restoring the facility to its condition prior to this use.
2. The District may cancel a scheduled non-school use if an unexpected conflict arises with a District activity.
3. The District may revoke its permission to use the facility at any time it is determined that a renters use damages or threatens
to damage school property or violates Board policy and/or administrative regulations.
4. The renter will not allow the possession or use of alcohol, firearms, or illegal drugs, or the use of tobacco products, on
District property.
5. The renter accepts full responsibility for protecting school property and equipment and assumes any and all liability for
repairs or replacement or for any damage done to buildings, equipment, or other school property used by the renter.
6. The renter assumes full responsibility for the conduct of any and all persons using the facility during the rental.
7. The renter agrees to assume all liability and hold harmless and indemnify the District, its Trustees, employees, and agents
from any and all liability arising out of the renters use of District facilities.
8. At the time of application, renter (non-campus based & commercial groups) shall provide District a Certificate of Insurance
evidencing the following insurance coverages, showing District as additional insured: general liability insurance including
products, completed operations, independent contractors & contractual liability coverages with aggregate, occurrence &
personal injury limits of $1,000,000; fire damage limits of $500,000 & medical payment limits of $5,000. If renters
employees will be on District facilities, Workers Compensation insurance is also required, with limits to comply with
requirements of Texas Workers Compensation Act, & employers liability insurance with limits of $500,000. General
liability insurance and workers compensation insurance shall include Waiver of Subrogation clause in favor of the District.
All policies shall contain an endorsement stating that the insurance company shall not terminate the policy or change any
coverage therein prior to the policy expiration date without notifying the District, by registered mail, at least 30 days prior to
such termination.
9. At no time shall the facilities be used without the presence of a representative of the school district.
10. School equipment will not be removed from the premises.
11. The renter understands that a ten percent (10%) cancellation fee will be assessed for failing to show (any personnel costs
incurred will be added to cancellation fee) or for any rental event cancelled with less than (5) five business days notice.
12. Materials distributed by organizations engaged in promoting a product or service shall have a written statement that the
products or services are not sponsored or endorsed by the Klein Independent School District.
13. The renter is aware of the current Klein ISD Facility Rental Policy and by signing below agrees to comply with the terms of
this Agreement and Klein ISD policy.
MAKE CHECK PAYABLE TO: KLEIN INDEPENDENT SCHOOL DISTRICT
ALL CHARGES ARE PAYABLE IN ADVANCE
Signature: Campus Administrator or Director Signature: Authorized Agent for Renter
Date: Date:
RESET FORM
