RECEIVING INSPECTION
WORK INSTRUCTION
FOR
RECEIVING INSPECTION
00
Work Instructions for Receiving Inspection
Rev. No.
Date : May 22, 2007
Page : 1 of 5
Details Of Revision
22 May, 2007
Executive
QHSE
Engineer
QHSE
Manager
QHSE
Date
Prepared by
Checked
by
Approved
by
Doc. No. QA&QC/WI-01
Rev.: 00
RECEIVING INSPECTION
1.
OBJECTIVE
To ensure that receiving inspection of material and equipment is carried out at
E.H./BUDs/Projects and receiving stores in conformity with the laid down
specifications.
2.
SCOPE
This Work Instruction covers all incoming material & equipment received from
customer or purchased by E.H../BUDs/Projects.
3.
REFERENCES
The following documents are considered as reference document:
4.
Project specifications
PO/Packing list
Vendor supplied drawings/documents
All applicable codes and standards
MTCs
Indent
Delivery Challan
ABBREVIATIONS/DEFINATIONS
SM
QIP
QA&QC
E&P
WI
PO
MIR
HSE
MTC
IMTE
BD
FRM
5.
Site Manager
Quality Inspection Plan
Quality Assurance & Quality Control
Equipment and Plant
Work Instruction
Purchase Order
Material Inspection Report
Health, Safety & Environment
Material Test Certificate
Inspection, Measuring & Test Equipment
Business Division
Form
RESPONSIBILITIES
MANAGER Stores, MANAGER QA&QC
Date : May 22, 2007
Page : 2 of 5
Doc. No. QA&QC/WI-01
Rev.: 00
RECEIVING INSPECTION
6.
PROCEDURE
6.1
The procured materials are classified as
Standard Items
Project Specific Items
E&P Items
Tools
Fixed Assets
Manufactured Items
a)
Standard Items
Items, which have been approved & accepted by QA&QC/PROC/
User, shall be inspected through indent form (STORE/ FRM-01) at
receiving store.
b)
Project Specific Items
Project specific items can be divided into two groups:
c)
Items supplied from factory by vendor in packed & sealed
carton/container shall be inspected, for integrity of packing,
quantity and actual material inside the packing, at the receiving
stores.
Unpacked/loose material and fabricated material procured from
vendor, shall be inspected at receiving stores.
E&P Items
E&P items for BDs/Projects shall be inspected by respective
MANAGER E&P and MANAGER QA&QC if required.
d)
Tools
IMTE shall be inspected at the receiving stores.
e)
Fixed Assets
The user and QA&QC shall inspect fixed asset items at receiving
stores.
f)
Manufactured Items
Pre-shipment final inspection will be performed for all local
manufactured items at vendor and subcontractors premises.
QA&QC co-coordinator for procurement and testing will perform
this activity and will issue inspection certificate No. QA&QC/FRM34 for all such inspections.
Date : May 22, 2007
Page : 3 of 5
Doc. No. QA&QC/WI-01
Rev.: 00
RECEIVING INSPECTION
6.2
Inspection Methodology
6.2.1
MANAGER Stores shall initiate a material inspection report
(STORE/FRM-08, STORE/FRM-09) for all incoming material arranged
through fresh purchase. For material of inter-site transfer, a
thorough inspection will be carried out both at the consignors end
& at the receiving end.
QA&QC inspector shall inspect the material as per reference documents.
Material and equipment procured shall be inspected inline with following guidelines:
Specifications
Packing condition
Inspection report of the manufacturer (If applicable)
Physical condition
MTC (if required)
6.2.4 Sampling and inspection methodology shall be followed as below:
Date : May 22, 2007
Page : 4 of 5
[Link]
Establish the size of the lot to be inspected.
[Link]
Establish acceptability quality level, which is defined as
the upper limit of the percentage of defects
acceptable
[Link]
Extent of examination based on vendor qualification is
categorized as below:
[Link].1
100% inspection of chosen lot for nonapproved vendor.
[Link].2
Random inspection of chosen lot for
approved vendor, exact status depending
on the decision of MANAGER QA&QC at the
time of inspection of the specific
commodity
[Link].3
Items supplied by customers should be
checked for conforming to project
specifications on random basis. However
the ultimate responsibility for performance
failures will still be of the customer.
6.2.5
QA&QC inspector shall place an identification mark on the
inspected items for segregation and traceability.
6.2.6
Materials, which do not conform to the given specification, shall be
rejected. Incase incoming material is released for urgent
production purposes prior to verification; it shall be positively
identified and recorded on MIR and duly countersigned by SM.
Doc. No. QA&QC/WI-01
Rev.: 00
RECEIVING INSPECTION
6.2.7
Materials, such as crush, sand, bricks, loose earth, POL and cement
etc., are usually procured through Rate Running Contract (RRC)
arrangement. Their samples/sources shall be approved by
BD/Project QA&QC at the beginning of the project. Subsequent
deliveries shall in any case be inspected by site QA&QC regularly.
6.2.9
Inspection of the imported material shall be carried out by the
MANAGER QA&QC/User at the receiving stores.
6.2.10 Procurement shall ensure that all the materials, if rejected, shall
be returned to suppliers at the latters own risk and cost.
6.2.11 Every store shall prepare a vendor-wise quarterly rejection report
of materials procured under fresh purchases and send it to
MANAGER sores (E.H.) for onward transmission to procurement for
assessment of vendor reliability and quality.
7.
TOOLS AND EQUIPMENTS
8.
HSE INSTRUCTIONS
-
9.
Vernier Caliper
Meter Tape
Micrometer
Battery Torch
Welding Gauge
Elcometer
HSE instructions will be carried out under responsibility of MANAGER HSE
for safe and sound receipt of material / equipment.
Keep your environment clean.
No smoking is permitted in the restricted areas.
RELATED DOCUMENTS
STORE/WI-01
STORE/WI-02
STORE/FRM-01
STORE/FRM-08
STORE/FRM-09
PROC/FRM-07
QA&QC/FRM-34
QA&QC/FRM-44
QA&QC/FRM-08
Date : May 22, 2007
Page : 5 of 5
Handling of Material
Handling of Customer Supplied Material
Material Indent Form
Material Inspection Report (Civil)
Material Inspection Report
Purchase Order
Material Inspection Certificate
Request for Inspection and Testing (RIT)
Corrective Action Request (CAR) Form
Doc. No. QA&QC/WI-01
Rev.: 00
