Company Fact Sheet

SAP Business ByDesign 1402

Manufacturing and Professional Services

Country Version for Australia
February 15, 2014

SAP Cloud Reference Systems

Table of Content
1

Introduction............................................................................................................................................ 3

The Reference Company Almika ......................................................................................................... 3

2.1 Company Profile ............................................................................................................................. 3
2.2 Organizational Details .................................................................................................................... 4

Master Data in the System.................................................................................................................... 5

3.1 Employee Overview ....................................................................................................................... 5
3.2 Employee Details ........................................................................................................................... 7
3.2.1 Work Center Assignment ................................................................................................... 7
3.2.2 Organizational Assignment ................................................................................................ 9
3.2.3 Pricing for Model Company Users ..................................................................................... 9
3.3 Service Agent for Partner Development (PDI) ............................................................................. 11
3.4 Customers and Prospects ............................................................................................................ 11
3.5 Products ....................................................................................................................................... 13
3.6 Services ....................................................................................................................................... 15
3.7 Entitlements ................................................................................................................................. 16
3.8 Location Layout and Bill of Material ............................................................................................. 17
3.8.1 Location Layout................................................................................................................ 17
3.8.2 Bill of Material Overview .................................................................................................. 18

Transactional Data in the System ...................................................................................................... 20

4.1 Document Flow for SRM .............................................................................................................. 20
4.2 Document Flow for CRM .............................................................................................................. 21
4.3 Document Flow for Projects ......................................................................................................... 22

Sample Data for Specific Functions .................................................................................................. 23

5.1 Outbound Delivery with UPS/FedEx Tracking Number ............................................................... 23
5.2 Demand Plans with Forecasts ..................................................................................................... 23
5.3 Sales Order for Genealogy Inquiry .............................................................................................. 23
5.4 Customer Contract ....................................................................................................................... 23
5.5 Supplier Contracts ........................................................................................................................ 23
5.6 Material for Cycle Counting .......................................................................................................... 24
5.7 Product Model Showing all Product Property Formats ................................................................ 24
5.8 Product Specification ................................................................................................................... 25
5.9 Projects ........................................................................................................................................ 25
5.10 Project Templates ........................................................................................................................ 25
5.11 Predefined Mass Data Run Objects (MDROs) ............................................................................ 25
5.12 G/L Account Mapping ................................................................................................................... 26

Important System Settings ................................................................................................................. 27

6.1 Number Ranges ........................................................................................................................... 27
6.2 Approval Limits ............................................................................................................................. 28
6.2.1 Multi-Level Approvals: ..................................................................................................... 28
6.2.2 Purchase Order Item Level Approval: ............................................................................. 28

February 11, 2014

SAP Business ByDesign

Company Fact Sheet

1 Introduction
This document provides essential information for anyone intending to test or execute business tasks in
a reference system of SAP Business ByDesign. The following chapters give you detailed insight into
the fictitious business environment that was set up for this reference system.
The first part of this document outlines the facts and characteristics of the model company ALMIKA
that uses SAP Business ByDesign for their business.
The second part of the company fact sheet contains all of the master data and transactional data that
has been set up in the reference system for you. This built-in sample data enables you to test and
evaluate SAP Business ByDesign without first having to upload your own company data.

2 The Reference Company Almika

2.1 Company Profile
ALMIKA is a fictitious model company which helps to illustrate a
realistic business environment including end-to-end business
processes in the SAP Business ByDesign Reference System.
The enterprise operates through two lines of business:

In the manufacturing line of business the companys focus is

the production and wholesale of commercial and residential
heating equipment. The residential heating equipment is
distributed as standardized and specified products.

In the service line of business the company provides IT products and services. This includes
consulting and software as well as customer service.
While the more administrative functions (financial accounting, human resources
management, purchasing) for the complete company are bundled in a shared services
department, separate customer help desks are set up for each line of business.

ALMIKA is located in the Australia and has business locations in:

Sydney, Australia (Headquarter and Manufacturing)

Brisbane, Australia (Professional Services)

Newcastle, Australia (External Warehouse)

Melbourne, Australia (Sales/Consulting Office)

The company was founded in 1954 and started as a producer of commercial heating equipment.
The service-oriented line of business started in 1983 after the acquisition of an IT company.
The company has approximately 80 employees and its annual revenue is about 12 million AUD.
To ensure compliance in an international environment, ALMIKA runs the following parallel
accounting principles:

February 11, 2014

SAP Business ByDesign

AU GAAP

IFRS

Company Fact Sheet

INNOVAT Ltd. is a small affiliated company with a portfolio of products and services similar those that
ALMIKA offers. It belongs to the same holding and exchanges both products and resources with
ALMIKA using intercompany processes

2.2 Organizational Details

The graphic below gives you a high-level overview of the organizational structure of ALMIKA.

Holding
1

Almika Ltd.
1000

Headquarters
Sydney
A1100

Finance
A1110

Human
Resources
A1120

Production
P1121

Central
Warehouse
P1122

Innovat Ltd.
2000

Almika
Heating
Sydney
P1100

Sales
Heating
P1110

External
Warehouse
P1123

Almika Pro
Brisbane
S1100

Service &
Support
Heating
P1130

Manufacturing
P1120

Operations
Pro
S1110

Sales Pro
S1120

BR Perth
2100

BR
Melbourne
S1130

3rd Party
Managed
Warehouse
P1124

PMO Pro
S1111

Consulting
Brisbane
(East)
S1112

Consulting
Melbourne
(South)
S1113

February 11, 2014

Service &
Support Pro
S1114

Sales
Brisbane
(East)
S1121

Sales
Melbourne
(South)
S1122

SAP Business ByDesign

Company Fact Sheet

3 Master Data in the System

Considerations on the Naming Convention for Master Data
The model company ALMIKA has two lines of business, which is reflected in a specific naming
convention that helps to differentiate master data in certain areas. Each line of business has its own
naming convention, for example, for user names and other master data. The respective naming
convention is outlined after each of the master data sections where a differentiation is required.
General Guideline
All manufacturing-specific alphanumerical master data starting with P
All service-specific alphanumerical master data starting with S
All cross master data starting with A

3.1 Employee Overview

Naming convention for user IDs
LoB Manufacturing:
SALES01P, SALES02P,
LoB Services:
SALES01S, SALES02S,
Shared services:
FINANCIAL01,
Second company:
CEO91, SALES91,

Naming convention for employee IDs

LOB Manufacturing: E0102,
LOB Services: E0201,
Shared services: E0001,
Second company: E1001,

LoB Manufacturing
User ID

Role

Last Name

First Name

Employee ID

DIRECTOR01P

Division Manager

Sean

Martin

E0101

SALES01P

Sales Manager

Ethan

Johnson

E0102

SALES02P

Sales Representative

Ava

White

E0103

MARKETING02P

Marketing Representative Maddison

Harris

E0104

SUPPLYPLANNER01P

Production Manager

Marcus

Walker

E0105

PRODUCTENGINEER02P Product Engineer

PRODUCTIONPLANNER0 Production Planner
1P
PRODUCTION02P
Production Operator

Lauren

Thompson

E0106

Maya

Thomas

E0107

Lucas

Lee

E0108

WAREHOUSE01P

Warehouse Manager

Harry

Anderson

E0109

WAREHOUSE02P

Warehouse Operator

Blake

Robinson

E0110

WAREHOUSE03P

Warehouse Operator

Angus

Kelly

E0111

SERVICEPLANNER01P

Service Order Planner

Oscar

King

E0112

SERVICEDESK02P

Service Employee

Christopher

Andrew

E0113

SERVICEENGINEER02P

Service Engineer

Summer

Campbell

E0114

BASICCRM02P

Sales Representative

Stella

Reid

E0116

February 11, 2014

SAP Business ByDesign

Company Fact Sheet

User ID

Role

Last Name

First Name

Employee ID

QUALITYENGINEER01

Quality Engineer

Gerogia

Peter

E0117

LoB Services
User ID

Role

Last Name

First Name

Employee ID

DIRECTOR01S
PROJECTS01S
SALES01S
PROJECTS02S
PROJECTS03S
CONSULTANT01S
CONSULTANT02S
CONSULTANT11S
CONSULTANT12S
SALES02S
MARKETING02S
SERVICE01S
SERVICEDESK02S
SERVICESUPPORT02S

Division Manager
Consulting Manager
Sales Manager
Consultant
Consultant
Service Employee
Service Employee
Service Employee
Service Employee
Sales Representative
Sales Representative
Service Employee
Service Employee
Service Employee

Toby
Dominic
Scarlett
Claire
Justin
Natasha
Anthony
Lara
Patrick
Tayhah
Timothy
Annabelle
Bella
Jett

Clark
Nguyen
Murray
Bennett
Parker
Collins
Lewis
Knight
Hamilton
Gibson
Elliott
Mason
Shaw
Richards

E0201
E0202
E0203
E0204
E0205
E0206
E0207
E0208
E0209
E0210
E0211
E0212
E0213
E0214

User ID

Role

Last Name

First Name

Employee ID

FINANCIAL01

Chief Financial Officer

Olivia

Smith

E0002

FINANCIAL02

Accountant

Chole

Jones

E0003

PURCHASE02

Buyer

Edward

Williams

E0004

HRM02

HR Administrator

George

Taylor

E0006

ADMINISTRATION01

System Administrator

Christian

Brown

E0005

QUALITYENGINEER01

Quality Engineer

Isabella

Wilson

E0117

User ID

Role

Last Name

First Name

Employee ID

CEO91
CONSULTANT91
SALES91
WAREHOUSE91
FINANCIAL91

Chief Financial Officer

Consultant
Sales Representative
Warehouse Operator
Accountant

Samuel
Benjamin
Phoebe
Ryan
Kaitlyn

Bailey
Marshall
Simpson
Carter
Cox

E1001
E1002
E1003
E1004
E1005

Shared Services

Second Company

February 11, 2014

SAP Business ByDesign

Company Fact Sheet

3.2 Employee Details

3.2.1 Work Center Assignment

X
X

EXTCONSULTANT01P

SERVICEENGINEER02P

SERVICEDESK02P

SERVICEPLANNER01P

WAREHOUSE03P

WAREHOUSE02P

WAREHOUSE01P

PRODUCTION02P

PRODUCTIONPLANNER01P

MARKETING02P

PRODUCTENGINEER02P

BASICCRM01P

SUPPLYPLANNER01P

SALES02P

DIRECTOR01P

QUALITYENGINEER01

AUDITOR

HRM02

ADMINISTRATION01

PURCHASE02

FINANCIAL02

SALES01P

Account Management
Application and User Management
Audit
Business Analytics
Business Configuration
Business Partner Data
Compensation
Corporate Performance
Cost and Revenue
Customer Invoicing
Data Privacy Management
Demand Planning
E-Commerce
Execution
Field Service and Repair
Fixed Assets
General Ledger
Goods and Services Receipts
Inbound Logistics
Internal Logistics
Inventory Valuation
Liquidity Management
Managing My Area
Marketing
Mobile Execution
New Business
Organizational Management
Outbound Logistics
Outbound Logistics Control
Over-the-Counter Sales
Payables
Payment Management
Payroll Processing
Personnel Administration
Physical Inventory
Planning and Production Master Data
Product and Service Portfolio
Product Data
Product Development
Product Portfolio
Production Control
Project Management
Project Team
Purchase Requests and Orders
Quality Control
Quality Planning
Receivables
Recource Management
Sales Orders
Service Desk
Service Entitlements
Service Orders
Sourcing and Contracting
Supplier Base
Supplier Invoicing
Supply Chain Design Master Data
Supply Control
Supply Planning
Tax Exemption Configuration
Tax Management
Third-Party Logisitics
Third-Party Order Fulfillment
Time Administration
Travel and Expenses
Warehouse and Logistics Master Data

FINANCIAL01

Work Center

CEO01

Overview of the model companys employees and the Work Centers they are authorized to use:

X
X

X
X

X
X

X
X

X
X

X
X
X

X
X

X
X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X

X
X
X

X
X

X
X

X
X

X
X

February 11, 2014

SAP Business ByDesign

Company Fact Sheet

WAREHOUSE91

SALES91

CONSULTANT91

FINANCIAL91

CEO91

SERVICE01S

SERVICESUPPORT02S

MARKETING02S

SERVICEDESK02S

SALES02S

EXTCONSULTANT01S

CONSULTANT12S

CONSULTANT11S

CONSULTANT02S

CONSULTANT01S

PROJECTS03S

PROJECTS02S

SALES01S

Account Management
Application and User Management
Audit
Business Analytics
Business Configuration
Business Partner Data
Compensation
Corporate Performance
Cost and Revenue
Customer Invoicing
Data Privacy Management
Demand Planning
E-Commerce
Execution
Field Service and Repair
Fixed Assets
General Ledger
Goods and Services Receipts
Inbound Logistics
Internal Logistics
Inventory Valuation
Liquidity Management
Managing My Area
Marketing
Mobile Execution
New Business
Organizational Management
Outbound Logistics
Outbound Logistics Control
Over-the-Counter Sales
Payables
Payment Management
Payroll Processing
Personnel Administration
Physical Inventory
Planning and Production Master Data
Product and Service Portfolio
Product Data
Product Development
Product Portfolio
Production Control
Project Management
Project Team
Purchase Requests and Orders
Quality Control
Quality Planning
Receivables
Recource Management
Sales Orders
Service Desk
Service Entitlements
Service Orders
Sourcing and Contracting
Supplier Base
Supplier Invoicing
Supply Chain Design Master Data
Supply Control
Supply Planning
Tax Exemption Configuration
Tax Management
Third-Party Logisitics
Third-Party Order Fulfillment
Time Administration
Travel and Expenses
Warehouse and Logistics Master Data

PROJECTS01S

Work Center

DIRECTOR01S

Work Center Assignment (Table 2)

X
X

X
X

X
X

X
X
X
X

X
X

X
X
X
X

X
X
X
X

X
X
X
X

X
X

X
X

X
X
X
X

X
X
X

X
X

X
X
X

X
X
X

X
X
X
X

X
X

February 11, 2014

SAP Business ByDesign

Company Fact Sheet

3.2.2 Organizational Assignment

Employee ID
E0001
E0002
E0003
E0004
E0005
E0006
E0101
E0102
E0103
E0104
E0105
E0106
E0107
E0108
E0109
E0110
E0111
E0112
E0113
E0114
E0201
E0202
E0203
E0204
E0205
E0206
E0207
E0208
E0209
E0210
E0211
E0212
E0213
E0214
E1001
E1002
E1003
E1004
E1005
E0116
E0117

First Name
Olivia
Chole
Edward
Christian
Isabella
George
Sean
Ethan
Ava
Maddison
Marcus
Lauren
Maya
Lucas
Harry
Blake
Angus
Oscar
Christopher
Summer
Toby
Dominic
Scarlett
Claire
Justin
Natasha
Anthony
Lara
Patrick
Tayhah
Timothy
Annabelle
Bella
Jett
Samuel
Benjamin
Phoebe
Ryan
Kaitlyn
Stella
Peter

Last Name
Smith
Jones
Williams
Brown
Wilson
Taylor
Martin
Johnson
White
Harris
Walker
Thompson
Thomas
Lee
Anderson
Robinson
Kelly
King
Andrew
Campbell
Clark
Nguyen
Murray
Bennett
Parker
Collins
Lewis
Knight
Hamilton
Gibson
Elliott
Mason
Shaw
Richards
Bailey
Marshall
Simpson
Carter
Cox
Reid
Gerogia

Job
Chief Executive Officer
Chief Financial Officer
Financial Account
Purchaser
System Administrator
HR Administrator
Division Manager
Sales Manager
Sales Representative
Sales Representative
Production Manager
Product Engineer
Production Planner
Production Operator
Warehouse Manager
Warehouse Operator
Warehouse Operator
Service Order Planner
Service Employee
Service Engineer
Division Manager
Consulting Manager
Sales Manager
Consultant
Consultant
Service Employee
Service Employee
Service Employee
Service Employee
Sales Representative
Sales Representative
Service Employee
Service Employee
Service Employee
Chief Financial Officer
Consultant
Sales Representative
Financial Account
Warehouse Operator
Sales Representative
Quality Engineer

Organizational
Unit ID
A1100
A1110
A1110
A1110
A1110
A1120
P1100
P1110
P1110
P1110
P1120
P1120
P1121
P1121
P1122
P1122
P1123
P1130
P1130
P1130
S1100
S1110
S1121
S1111
S1111
S1112
S1112
S1113
S1113
S1121
S1122
S1114
S1114
S1114
2100
2100
2100
2100
2100
P1110
P1120

Organizational Unit
Headquater London
Finance
Finance
Finance
Finance
Human Resources
Almika Heating London
Sales Heating
Sales Heating
Sales Heating
Manufacturing
Manufacturing
Production
Production
Central Warehouse
Central Warehouse
External Warehouse
Service & Support Heating
Service & Support Heating
Service & Support Heating
Almika Pro Leeds
Operations Pro
Sales Leeds (North)
PMO Pro
PMO Pro
Consulting Leeds (North)
Consulting Leeds (North)
Consulting Bristol (South)
Cons ul ti ng Bri s tol (South)
Sales Leeds (North)
Sales Bristol (South)
Service & Support Pro
Service & Support Pro
Service & Support Pro
BR Coventry
BR Coventry
BR Coventry
BR Coventry
BR Coventry
Sales Heating
Manufacturing

Manager
Olivia Smith
Chole Jones
Chole Jones
Chole Jones
Chole Jones
Olivia Smith
Sean Martin
Ethan Johnson
Ethan Johnson
Sean Martin
Marcus Walker
Marcus Walker
Maya Thomas
Marcus Walker
Harry Anderson
Marcus Walker
Ethan Johnson
Ethan Johnson
Ethan Johnson
Olivia Smith
Toby Clark
Toby Clark
Dominic Nguyen
Dominic Nguyen
Dominic Nguyen
Dominic Nguyen
Dominic Nguyen
Dominic Nguyen
Scarlett Murray
Scarlett Murray
Dominic Nguyen
Annabelle Mason
Annabelle Mason
Samuel Bailey
Samuel Bailey
Samuel Bailey
Samuel Bailey
Ethan Johnson
Marcus Walker

3.2.3 Pricing for Model Company Users

SAP Business ByDesign is licensed through annual subscription fees, calculated on a named-user
basis, and invoiced quarterly.

Find further information here:

[Link]

The Almika Inc. users correspond to the pricing user categories as follows:
Project Management Self-Service Users:
-

Extconsultant01P

Projects03S

Extconsultant01S

Consultant01S

Projects02S

Consultant11S

February 11, 2014

SAP Business ByDesign

Company Fact Sheet

Consultant12S

SCM Self-Service Users:

-

Production02P

Warehouse02P

Marketing02S

CRM Sales Team Users:

-

Marketing02P

Standard Enterprise Users:

-

Auditor

Sales91

CEO01

Director01P

Financial01

Director01S

Financial02

CEO91

Purchase02

Financial91

Sales02S

Sales01P

BasicCRM

Sales01S

Servicedesk02P

Service01S

Servicedesk02S

Serviceplanner01P

Serviceengineer02P

Projects01S

Servicesupport02S

HRM02

Consultant02S

Consultant91

SCM Enterprise Users:

-

Administration01

Sales02P

Supplyplanner01P

Productionplanner01P

Productengineer02P

Warehouse01P

Warehouse03P

Warehouse91

February 11, 2014

10

SAP Business ByDesign

Company Fact Sheet

3.3 Service Agent for Partner Development (PDI)

The following user has been created for administrating, developing, or testing solutions in the SAP Business
ByDesign studio:
User ID

Password

Role

Last Name

First Name

PDI

Welcome1

PDI development user

PDI

User

3.4 Customers and Prospects

Naming convention for customers
LOB Manufacturing: CP<nnnnnn>
LOB Services: CS<nnnnnn>
Same number range across companies; no dedicated number ranges on company level.

Account ID

Account Name

LoB- Specific Information

Comment / Usage

CP100110

Silverstar Wholesale Corp

Production Customer

SALES01P
fully maintained
Demo Account

CP100120

Luxury Heating & Cooling Co

Production Customer

SALES02P

CP100130

Low Plumbing & Heating

Production Customer

Credit limit set to

4000 AUD /
SALES01P

CP100140

Heat Transfer Specialists

Production Customer

SALES02P
Account with
multiple ship-tos

CS200123

Sydney Electrics

Services Customer

SALES02S

CS200125

High Electronic Technologies

Services Customer

SALES02S

CS200128

William & Sons

Services Customer

Credit limit set to

1000 AUD /
SALES02S
Fully maintained
Demo Account

CS200130

Harbour View Technologies

Services Customer

SALES01S

CS200134

Wilson Data Systems Ltd.

Services Customer

SALES01S

CP100990

PSA International Canada

CP100991

Sanitaire chauffage Belgium

CP100992

Heating Solutions Ireland

CP100993

HPA Sweden

CP100994

Sauter AG Switzerland

February 11, 2014

11

SAP Business ByDesign

Company Fact Sheet

Account ID

Account Name

LoB- Specific Information

10000000

Almika Inc.

Intercompany Customer

10000001

Innovat Inc.

Intercompany Supplier

February 11, 2014

Comment / Usage

12

SAP Business ByDesign

Company Fact Sheet

Suppliers
Naming convention for suppliers
S<nnnn>
Same number range across companies; no dedicated number ranges at company level.

LoB- Specific
Information

Supplier ID

Supplier Name

Comment / Usage

S100100

IMG Ltd

S100200

AMS Inc.

Used in LOB Production

S100300

GSI Inc.

Used in LOB Production

S100400

Omego

Used in LOB Production

S100401

Technical
Components Inc.

Used in LOB Production

S100402

Electrical Parts
International

Used in LOB Production

S100500

Smith Inc.

Used in LOB Production

S100650

Premium Computing
Services

Used for Company Services

S100600

Office Deliveries

Used for Company Services

S100700

Miller&Son

Used in LOB Production

S100800

ABC Cargo
Worldwide

Used in LOB Production

S100900

Schweitzer

External Catalog Supplier

S100901

ABM Insurance Inc.

Used for Company Services

S100903

Televista Inc.

Used for Company Services

S100905

Rowel Power Inc.

Used for Company Services

S100907

GWG Real Estate

Ltd.

Used for Company Services

S100909

Donovan Marketing

Used for Company Services

S100911

China Import and

Retail

Prepared Supplier

S100913

MBI Svenska AB

Prepared Supplier

S200100

Excellent Consulting

10000001

Innovat Inc.

Intercompany Scenario

S100950

Warehouse Services
Inc.

Used for Third-Party Logistics

Freight Forwarder

Used in LOB Services

3.5 Products
Naming convention for products
LOB Manufacturing: P100101, P100102,

February 11, 2014

13

SAP Business ByDesign

Company Fact Sheet

Product ID

Description

Product Category

P100101

Heater (22.8 KW)

Boiler, Heater,
Assemblies

P100109

Cylinder

Cylinder

P100110

Assembled Cylinder
(75)

Cylinder

P100111

Heater 76

Boiler, Heater,
Assemblies

P100119

Cylinder 76

Cylinder

P100129

Cylinder 77

Cylinder

P100201

Control Regulation
Unit 75

P100202

Regulation Unit 90

Electronic Parts

P100203

Regulation Unit 75

Electronic Parts

P100205

Regulation Unit 70

Electronic Parts

P100206

Regulation Unit 80

Electronic Parts

Control Regulation
Unit 55

Electronic Parts

P100213
P100301

Heater 510

Boiler, Heater,
Assemblies

P100401

Gas Boiler Combi 75

Boiler, Heater,
Assemblies

P100402

Combi 110e

Boiler, Heater,
Assemblies

P100403

Combi 190

Boiler, Heater,
Assemblies

P100404

Combi 111

Boiler, Heater,
Assemblies

P100405

Combi ME

Boiler, Heater,
Assemblies

P100406

Combi T120R

Boiler, Heater,
Assemblies

P100411

Gas Boiler Combi 76

Boiler, Heater,
Assemblies

P100436

Washing Solution

Consumer Products
Cylinder

P100505

Grey Cast Iron

Cylinder

P100515

Insulation

Cylinder
Packaging Material

P100701

Paper Corrugated Box

(980x550x185mm)
Wooden Pallet
(1200mm1000mm)

Packaging Material

P100702
P100709

Cylinder customized

Cylinder

Purchase

Electronic Parts

February 11, 2014

Sales

Production

Identified
Stock Type

Batch
Optional
specified
stock

Optional
specified
stock

14

SAP Business ByDesign

Company Fact Sheet

Purchase

Sales

Production

Identified
Stock Type

Product ID

Description

Product Category

P100710

Cylinder customized
Trade

Cylinder

Optional
specified
stock

P100715

Insulation customized

Cylinder

Optional
specified
stock

P100720

Safety Valve Type 75

Electronic Parts
Office Expense

P100800

Office Supplies Paper

P100801

Headphones

Office Expense

P100900

Monitor (17 Inch)

IT Equipment

P110211

Radiator Standard

Boiler, Heater,
Assemblies

P110401

Wood Burning Stove

Consumer Products

P110405

Radiator Standard,
Packaged

Boiler, Heater,
Assemblies

P110500

Handset

P110801

Packaging material

Packaging Material

P110220

Stove Pipe Set

Consumer Products

Brown Coal Briquette,

1 palette

Consumer Products

P110310
P120101

Compressor

Electronic Parts

P120102

Burner Element

Boiler, Heater,
Assemblies

P120103

Tankless Water
Heater

Boiler, Heater,
Assemblies

P120104

Thermostat

Electronic Parts

P200016

Software License

Software Products

Consumer Products

3.6 Services
Naming convention for services
LOB Services: S200101, S200102 ,

Service ID

Description

Service Category

S200101

Senior Consultancy

Services

S200102

Junior Consultancy

Services

S200103

Project
Management

Services

S200104

Development

Services

Service Type

February 11, 2014

Purchase

Sales

15

SAP Business ByDesign

Company Fact Sheet

Service ID

Description

Service Category

S200105

Training

Services

Services

S200106

Computer
Equipment
Installation

S200107

Workshop

Services

S200108

Repair

Services

S200109

Repair (at Service

Center)

Services

S200016

Software License

Software Products

S200001

Setup in Production

Services

S200002

Produce in
Production

Services
Travel

S200120

Disturbance
Allowance

S200121

Travel Time

Travel

S200230

First Level Support

Services

S200231

Second Level
Support

Services

S200130

Rent

Services

S100100

Gas Boiler
Installation

Services

S200525

Maintenance

Software Products

S200111

Travel Miles

Travel

S200112

Travel Lodging

Travel

S200109

Repair (at Service

Center)

Service Center
Service

3.7

Service Type

Purchase

Sales

Entitlements

Naming convention for Entitlements

LOB Services: E300101, E300102,

Product ID

Description

Product Category

E300101

Platinum Support - 7x24

Entitlements

E300102

Gold Support - 7x18

Entitlements

E300103

Technical Remote Support

Entitlements

E300104

Technical On-site Consulting & Audits

Entitlements

February 11, 2014

Sales

16

SAP Business ByDesign

Company Fact Sheet

Product ID

Description

Product Category

E300201

Contract for Server Support

Entitlements

E300202

Contract for Software Training

Entitlements

Sales

3.8 Location Layout and Bill of Material

3.8.1 Location Layout

February 11, 2014

17

SAP Business ByDesign

Company Fact Sheet

3.8.2 Bill of Material Overview

BoM Structure Order-to-Cash (Make-to-Order)

In-House Production;
Optional Specified Stock

P100709
Header quantity: 1 EA

Cylinder

customized
Purchase;
Optional Specified Stock

Order-Specific
Input Product
(Not Part of BoM)

Purchase

P100110

P100715

P100720

Assembled

Insulation

Safety Valve

Cylinder (75)

customized

Type 75

Item quantity: 1 EA

Item quantity: 1 EA

February 11, 2014

Item quantity: 1 EA

18

SAP Business ByDesign

Company Fact Sheet

BOM Structure Quality Assurance

In-House
Production

P100301
Header quantity: 1 EA

Heater 510

Purchase

Purchase

P100201

P100505

Control

Grey Cast Iron

Regulation

Cylinder

Unit 75
Item quantity: 1 EA

Item quantity: 1 EA

February 11, 2014

19

SAP Business ByDesign

Company Fact Sheet

4 Transactional Data in the System

The following section tells you which transactional data exists for specific demo cases.

4.1 Document Flow for SRM

February 11, 2014

20

SAP Business ByDesign

Company Fact Sheet

4.2 Document Flow for CRM

February 11, 2014

21

SAP Business ByDesign

Company Fact Sheet

4.3 Document Flow for Projects

February 11, 2014

22

SAP Business ByDesign

Company Fact Sheet

5 Sample Data for Specific Functions

5.1 Outbound Delivery with UPS/FedEx Tracking Number
Outbound Deliveries with link to FedEx/UPS.
Outbound Delivery ID

Demo Usage

93

Delivery with FedEx Tracking ID

92

Delivery with UPS Tracking ID

5.2 Demand Plans with Forecasts

Demand Plans for which the statistical forecasts have already been run.
Demand Plan ID

Demand Plan Description

Forecasting Method / Demo Usage

DP_10

DP Seasonal Demand

Seasonal Linear Regression

DP_11

DP Growing Demand

Linear Regression

DP_12

DP Average Demand

Weighted Moving Average

5.3 Sales Order for Genealogy Inquiry

The following sales order is the starting point to perform a Genealogy Inquiry (Sales Order
Outbound Delivery Identified Stock (Finished Good) Production Confirmation Identified Stock
(Input Product) Warehouse Confirmation Purchase Order Supplier
Sales Order ID

Demo Usage

Starting Point for Genealogy Inquiry

5.4 Customer Contract

Contract ID

Contract Description

Account

Server Q1000 tech support

CS200123

Heater problem

CP100110

Items

Demo Usage

E300101
E300103
S200108

5.5 Supplier Contracts

The following table contains the contracts available for purchasing:
Supplier ID

Contract ID

Description

Material

1000001

25

Innovat Senior Consulting

S200101

February 11, 2014

Demo Usage

23

SAP Business ByDesign

Company Fact Sheet

Supplier ID

Contract ID

Description

Material

1000001

14

IC-Stock Transfer

P110220

S100200

11

Castings

S100200

24

Purchasing P100111 - S100200

P100505
P100109
P100110
P100515
P100101
P100201
P100119
P100111

S100200

12

Cleaning and Washing Spread

P100436

S100300

18

P100206

S100400

15

Purchasing Control Regulation Unit

80
Purchasing for Gasboiler

S100400

16

Purchasing Wood Burning Stove

P100515
P100110
P100101
P100201
P100505
P100213
P100119
P110401

S100401

13

Third-Party Order with S100401

P100202

S100500

35

Supplier Service Center

S200109

S100500

21

PC Equipment

P100900

S100600

23

Paper and Printing

S100700

17

Purchasing Coal Briquette

P100800
P100801
P110310

S200100

22

Consulting Service

Demo Usage

S200101
S200102
S200105

5.6 Material for Cycle Counting

Materials which are marked for Cycle Counting.
Material ID

Material Description

Demo Usage

P100101

Heater (22.8 KW)

Cycle Counting

P100110

Assembled Cylinder (75)

Cycle Counting

P100111

Heater 76

Cycle Counting

5.7 Product Model Showing all Product Property Formats

Product Model that contains various properties with different format.
Product Model
ID

Product Model Description

Demo Usage

PM_709

Customer Specific Cylinder

Product Model with Properties of Type Code, Boolean, Quantity , Free

Text

February 11, 2014

24

SAP Business ByDesign

Company Fact Sheet

5.8 Product Specification

Pre-defined Product Specifications
Product
Specification ID

Product Specification
Description

Product ID

Properties

Comprehensive
Where-Used List

PS_P100709

Product Specification for

P100709

P100709

No

No

PS_P100710

Product Specification for

P100710

P100710

No

No

PS_P100709_A

Silverstar - Model A

P100709

Yes

Yes

5.9 Projects
Fully maintained projects
Project ID

Project Name

Demo Usage

200_PRO_250_AU

Analyzer Implementation

Project for Mile Stone Billing full Document flow

200_PRO_AU_150

Analyzer Implementation

Test Drive Project Monitor your Project

5.10 Project Templates

Pre-defined Template
Template ID

Template Name

200_PRO_0

Analyzer Implementation

5.11 Predefined Mass Data Run Objects (MDROs)

The following MDROs are defined and activated in the system, but not yet scheduled.
Work Center

MDRO Type

MDRO ID

MDRO
Description

Properties

Customer Invoicing

Invoice Run

IR-1

IR-1

Automatic Release

Internal Logistics

Replenishment Run

RR-1

RR-1

Replenishment Rule,
Location: P1100

Internal Logistics

Removal Run

RR-2

RR-2

Removal Rule, Location:

P1100

Inventory Management

Material Cost Estimate Run

2012-10-00000001

MCE-1

Company 1000

Inventory Management

Material Cost Estimate

Release Run

2012-10-00000001

MCER-1

Company 1000

Outbound Logistics
Control

Confirmation Update Run

CU-1

CU-1

Outbound Logistics
Control

Release Due Deliveries Run

RDD-1

RDD-1

Supply Planning

Planning Run
PR-1

PR-1

February 11, 2014

Delete all Planning

Proposals that are not
firm

25

SAP Business ByDesign

Company Fact Sheet

5.12 G/L Account Mapping

Following mapping between G/L Accounts is applied in case where Journal Entry Voucher are to be
posted in all Sets of Books and the Sets of Books have different Chart of Accounts. If the Set of Book
is not entered on the UI, the Journal Entry Voucher will be posted to all Sets of Books for the
company.
G/L Accounts of the local Chart of Accounts (here example Swiss GAAP) of the leading Set of Book
are mapped to G/L Accounts of the additional Set of Books (IFRS).
G/L Account (your Local GAAP)

Mapped Account (IFRS)

632000

500100 Marketing Expenses

625100

500300 Travel Expenses

110020

150100 Buildings

610030

517000 Telephone & telecommunication Expense

655010

500400 Advertising Expense

February 11, 2014

26

SAP Business ByDesign

Company Fact Sheet

6 Important System Settings

6.1 Number Ranges
The following table is intended for key users who need to know the number ranges of various kinds of
data in the system. It thus provides more transparency on the required system settings for the data
that is delivered with the reference system.
A number range is the highest and the lowest number that a key user can configure to be allowable in
the system.
The information on number ranges is no prerequisite for testing the reference system.

A number range is the highest and the lowest number that a key user can configure to be
permissible in the system for a specific object.

Number range object

From (lowest value)

To (highest value)

Method of Adjustment

Materials
(external number range)

ZZZZZZZZZZZZZZZZZZZZ

Manually

Employees

E0001

E9999

Manually

Service Agents

EXT0001

EXT9999

Manually

Service Products
(external number range)

9999999

Manually

Service Products
(external number range)

ZZZZZZZZZZZZZZZZZZZZ

Manually

Service Products
(internal number range)

20000000

29999999

Automatically

Business Partners
(external number range)

0000000001

0000999999

Manually

Business Partners
(external number range)

ZZZZZZZZZZ

Manually

Business Partners
(internal number range)

0001000000

0099999999

Automatically

Business Partners
(internal number range, initial
system buildup)

8000000000

8999999999

Automatically

Customer Invoice

1INV-<Continuous DocID>-<Calendar Year>

Prefix

Customer Invoice

2INV-<Continuous DocID>-<Calendar Year>

Prefix

Customer Credit Memos

1CM-<Continuous DocID>-<Calendar Year>

Prefix

Customer Credit Memos

2CM-<Continuous DocID>-<Calendar Year>

Prefix

Correction Invoice

1CI-<Continuous DocID>-<Calendar Year>

Prefix

Correction Invoice

2CI-<Continuous DocID>-<Calendar Year>

Prefix

Customer Down Payment

1DP-<Continuous DocID>-<Calendar Year>

Prefix

Customer Down Payment

2DP-<Continuous DocID>-<Calendar Year>

Prefix

Inbound Delivery

ALK-<Continuous DocID>

Prefix for warehouse

provider S100950

Outbound Delivery

ALK-<Continuous DocID>

Prefix for warehouse

provider S100950

February 11, 2014

27

SAP Business ByDesign

Company Fact Sheet

6.2 Approval Limits

Approval Type

Limit

Shopping Cart Approval

Currency

500

AUD

Sales Quote

100.000

AUD

Purchase Order Approval

100,000

AUD

Supplier Invoice Approval

5,000

AUD

Incoming Payment Approval

AUD

Outgoing Payment Approval

10,000

AUD

50

AUD

500

AUD

Payment Deduction Approval (Incoming)

Expense and Reimbursement Approval

6.2.1 Multi-Level Approvals:

When Buying IT Equipment, (Product Category 102 - for example Sales02P orders an Laptop) via
Self-Service Shopping Cart, you need first an direct Approver which is the IT-Manager
(Administration01). The second approver is the Manager responsible for the Cost Center (Sales01P)

6.2.2 Purchase Order Item Level Approval:

A purchase order Re-approver is triggered when there is a changed line item of a purchase
order: Quantity, Price or Cost Assignment require a Re-Approval of Purchase Orders. In this case the
changed item is sent for approval to the line item approver. The process of Re-approval and item
approval applies only for non-stock procurement against projects or cost centers.

February 11, 2014

28

SAP Business ByDesign

Company Fact Sheet

Icons
Caution
Example
Tip
Note
User ID and User Role
Work Center and Work Center View

Copyright
2013 SAP AG or an SAP affiliate company. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be
changed without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are trademarks or registered trademarks of Adobe Systems Incorporated in the United States and other countries.
Apple, App Store, FaceTime, iBooks, iPad, iPhone, iPhoto, iPod, iTunes, Multi-Touch, Objective-C, Retina, Safari, Siri, and Xcode are trademarks or registered trademarks of
Apple Inc.
Bluetooth is a registered trademark of Bluetooth SIG Inc.
Citrix, ICA, Program Neighborhood, MetaFrame now XenApp, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems Inc.
Computop is a registered trademark of Computop Wirtschaftsinformatik GmbH.
Edgar Online is a registered trademark of EDGAR Online Inc., an R.R. Donnelley & Sons Company.
Facebook, the Facebook and F logo, FB, Face, Poke, Wall, and 32665 are trademarks of Facebook.
Google App Engine, Google Apps, Google Checkout, Google Data API, Google Maps, Google Mobile Ads, Google Mobile Updater, Google Mobile, Google Store, Google Sync,
Google Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik, and Android are trademarks or registered trademarks of Google Inc.
HP is a registered trademark of the Hewlett-Packard Development Company L.P.
HTML, XML, XHTML, and W3C are trademarks, registered trademarks, or claimed as generic terms by the Massachusetts Institute of Technology (MIT), European Research
Consortium for Informatics and Mathematics (ERCIM), or Keio University.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, z10, z/VM, z/OS, OS/390, zEnterprise, PowerVM, Power
Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA, pureScale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP,
RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli, Informix, and Smarter Planet are trademarks or registered trademarks of IBM
Corporation.
Microsoft, Windows, Excel, Outlook, PowerPoint, Silverlight, and Visual Studio are registered trademarks of Microsoft Corporation.
INTERMEC is a registered trademark of Intermec Technologies Corporation.
IOS is a registered trademark of Cisco Systems Inc.
The Klout name and logos are trademarks of Klout Inc.
Linux is the registered trademark of Linus Torvalds in the United States and other countries.
Motorola is a registered trademark of Motorola Trademark Holdings LLC.
Mozilla and Firefox and their logos are registered trademarks of the Mozilla Foundation.
Novell and SUSE Linux Enterprise Server are registered trademarks of Novell Inc.
OpenText is a registered trademark of OpenText Corporation.
Oracle and Java are registered trademarks of Oracle and its affiliates.
QR Code is a registered trademark of Denso Wave Incorporated.
RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry Torch, BlackBerry Storm, BlackBerry Storm2, BlackBerry PlayBook, and BlackBerry
AppWorld are trademarks or registered trademarks of Research in Motion Limited.
SAVO is a registered trademark of The Savo Group Ltd.
The Skype name is a trademark of Skype or related entities.
Twitter and Tweet are trademarks or registered trademarks of Twitter.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Wi-Fi is a registered trademark of Wi-Fi Alliance.
SAP, R/3, ABAP, BAPI, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, SAP HANA, the Business Objects logo, BusinessObjects,
Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, Sybase, Adaptive Server, Adaptive Server Enterprise, iAnywhere, Sybase 365, SQL Anywhere, Crossgate, B2B
360 and B2B 360 Services, m@gic EDDY, Ariba, the Ariba logo, Quadrem, b-process, Ariba Discovery, SuccessFactors, Execution is the Difference, BizX Mobile Touchbase,
It's time to love work again, SuccessFactors Jam and BadAss SaaS, and other SAP products and services mentioned herein as well as their respective logos are trademarks or
registered trademarks of SAP AG in Germany or an SAP affiliate company.
All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National
product specifications may vary.
These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without
representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an
additional warranty.

February 11, 2014

29