Event Assistant
Responsibilities: The Event Assistant shall assist the Director of Activities and Student
Activities Board, act as the liaison between activities and publicity with
the Public Relations Director, and coordinate recurring events and ticket
sales.
Duties: The Event Assistant shall have and exercise the following powers and
duties:
A. Perform duties in accordance with the Constitution and By-laws.
B. Plan at least two (2) events per month, one (1) of which must be recurring.
C. Oversee the purchase of tickets to two (2) outside events per month.
D. Communicate and manage itemized expenditures of the Ticket Subsidies budget with
the Director of Activities.
E. Assist the Director of Activities in Student Activities Board facilitation.
F. Assist the Director of Activities in negotiating speaker and entertainment fees with
agents.
G. Act as the main liaison between the Director of Public Relations, the Director of
Activities, and the Student Activities Board in regards to event advertisements
including, but not limited to:
1. Ensuring all event advertising requests are submitted at least three (3)
weeks prior to event
2. Ensuring all events receive flyer, A-Frame, and social media blasts.
3. Assisting the Public Relations Director with the above duties when
appropriate.
H. Help the Director of Activities and Student Activities Board to create a monthly
activities calendar and communicate this with the Public Relations Director.
I. Communicate with appropriate university staff including, but not limited to:
1. Public Safety
2. Facilities Operations
3. University Scheduler
4. VIT
J. Provide an oral and written report at each Senate meeting.
K. Attend as many ASWSUV sponsored events as possible.
L. Attend all mandatory ASWSUV meetings including, but not limited to:
1. Retreats
2. Executive Team meetings
3. All Student Government meetings
4. Attend Student Activities Board meetings
M. Perform any duties deemed necessary by the ASWSUV President and Director of
Activities.
Requirements: The Event Assistant must be a member of ASWSUV and be enrolled in at
least six (6) credits per semester during the regular academic year. He/she
must be in good academic standing, maintaining no less than a 2.0 GPA.
Desired Qualities: Self-motivated and goal-oriented
Strong communication skills
Time management skills
Artistic/creative
Background in event planning
Some media design skills preferred
Strong organizational skills
Ability to work within a team
Work Conditions: Frequent interruptions, some noise, fast-paced
Term: The Event Assistant will hold office from commencement to
commencement or until their duly elected successors take office.
Salary: The Event Assistant shall be paid twenty-five (25%) percent of the
ASWSUV President’s salary, thus four thousand ($4000) for the entire
year.
Hours: The Event Assistant shall contribute at least eight (8) posted office hours
each week to his/her duties until commencement. Posted office hours must
be held between the hours of 8:00 AM and 6:00 PM. Workloads may
require additional hours.
Application for Executive Staff
Please print in ink or type on a separate sheet, and attach Resume.
Full Name:___________________________________ E-mail:_________________________________
Phone Number: Day ________________ Evening __________________ Cell _____________________
Address:_________________________________________ City:_______________________________
State:____ Zip Code:________ Check one: Freshman □ Sophomore □ Jr. □ Sr. □ Graduate Student □
Major:___________________ Minor: ___________ Are you currently taking 6+ graded semester hours
for the rest of the academic year? Circle one: Yes No Is your CUM GPA 2.0 or above? Yes No
Have you read the ASWSUV job descriptions (attached)? Yes No
Will you be able to attend two Senate meetings a month and hold eight office hours weekly? Yes No
Why do you want to become an ASWSUV Executive Staff member? Please be general
and specific to the position.
What are your previous collegiate experiences related to Student Government or other
leadership experiences?
In what areas would you like to see ASWSUV take an active role?
Please list any Community Service experience.
**Return completed application to Tiffany Moore’s box in OSI by 5:00pm April 9th,
please direct any questions to [Link]@[Link]
