Guidebook for Submission

of Theses/Dissertations in
Print and Electronic Format
Guidelines, Format Features and File
Naming Convention

Baba Farid University of Health

Sciences
GGS Hospital Complex Sadiq Road
Faridkot 151 203

Item: Guidebook for Submission of Theses and Dissertations

in El
Instructions to Candidates
The format features for thesis or dissertation are as under:
Paper
Use only one side of high-quality, plain white (unlined in any way) bond paper,
minimum 85gm and A4 in size. Erasable paper should not be used.
Type, Size and Print
Select fonts type Arial and size of 12 points for text. The size of the titles
should be 14 and Bold, the size of subtitles should be 12 and Bold. Print
should be letter quality or laser (not dot matrix) printing with dark black
characters that are consistently clear and dense. Use the same type of print
size throughout the document.
Pagination
Number all of the pages of your document, including not only the principal
text, but also all plates, tables, diagrams, maps, and so on. Roman numerals
should be used on the preliminary pages (pages up to the first page of text)
and Arabic numerals should be used on the text pages. The numbers
themselves can be placed on the Right Bottom of the page, however they
should be consistent.
Spacing
Use double spacing except for long quotations, footnotes, and endnotes,
which are single-spaced. Triple Space before, between after all scientific
equation calculations.
Margins
To allow for binding, the left-hand margin must be 1.5. Other margins should
be 1.0. Diagrams, photographs, or facsimiles in any form should be s
standard page size, or if larger, folded so that a free left-hand margin of 1.5
remains and the folded sheet is not larger than the standard page.
Photographs
Professional quality coloured photographs are necessary for reproduction for
all the required copies of theses/ dissertations, but you should be certain the
colored figure will print clearly and will not be confusing when printed in black
and white.

[TYPE THESIS TITLE HERE]

Font: Arial; 22; Bold; Center

A Thesis/ Dissertation submitted to the [university name]

For the Award of
[Degree name]
in
[Faculty name]
by
[Name of creator]

GUIDE/ SUPERVISOR
[Name of Contributor(s)]

Department of Studies in [Department

name]
[College name]
Font: Arial; 18; Bold; Center

[Year with Month]

Font: Arial; 16; Bold; Center
All other text should be Font: 12; Center

Monitoring Fluid Absorption During

Turp By Marking the Irrigating Fluid
With Ethanol

A Thesis submitted to the Baba Farid University of Health Sciences

For the Award of

Master of Surgery

in
Surgery

by
Mohan Prasad

GUIDE
Dr. Anupama Mittal

Department of Surgery
Government Medical College Patiala
May 2006

DECLARATION
I declare that the thesis entitled [Name of Thesis/ Dissertation] has been
prepared by me under the guidance of [Name of the Guide], Professor
[Designation] of [Department Name, College Name]. No part of this thesis has
formed the basis for the award of any degree previously.
Signature
[Your Name]
[Department Name], [College Name]
[College Address]

DATE:

CERTIFICATE
I certify that [Name of Candidate] has prepared her/ his thesis/ dissertation
entitled [TYPE THESIS TITLE HERE], for the award of [Degree Name] degree
of the [University Name], under my guidance. He/ She has carried out the
work at the Department of [Department Name], [College Name].
Signature
[Supervisor Name]
[Designation],
[Department Name], [College Name]
[College Address]

DATE:

ENDORSEMENT BY THE HEAD OF THE DEPARTMENT AND

PRINCIPAL
This is to certify that the thesis entitled [TYPE THESIS TITLE HERE] is a
bonafide research work done by [Name of the Candidate] under the guidance
of [Name & Designation of the Guide].

Signature
HOD
[Official Stamp]

Signature
[Principal]
[Official Stamp]

DATE:

COPYRIGHT
Declaration by the Candidate
I hereby declare that the Baba Farid University of Health Sciences, Faridkot,
shall have the rights to preserve, use and disseminate this thesis/ dissertation
in print or electronic format for academic/ research purpose.

Signature
[Name of the Candidate]
[Department Name], [College Name]
[College Address]

DATE:

Baba Farid University of Health Sciences, Faridkot

Dedication, if any

ACKNOWLEDGMENT
[Type your Acknowledgement here (Not lengthy. Avoid Superlatives)]

Signature
[Name of the Candidate]
DATE:

LIST OF ABBREVIATIONS USED

[In alphabetical order]

10

ABSTRACT
[Type your Abstract here (Max. 200-300 words)]

Introduction
Objectives
Methods
Results
Conclusion

Keywords
[Minimum 5 upto Max. 10 (Each keyword should be separated by semicolon)]

11

TABLE OF CONTENTS
[Type your Table of Contents here]
Page No.
1.

Introduction

2.

Aims and Objectives

3.

Review of Literature

4.

Methodology

5.

Results

6.

Discussion

7.

Conclusion

8.

Summary

9.

Bibliography

10.

Appendices

12

LIST OF TABLES
[Type your List of Tables here]
Table No.

Title

Page No.

13

LIST OF FIGURES
[Type your List of Figures here]
Figure No.

Title

Page No.

14

LIST OF APPENDICES
Appendix A:

[Type your Appendix A here]

Appendix B:

[Type your Appendix B here]

Appendix C:

[Type your Appendix C here]

Appendix D:

[Type your Appendix D here]

15

TITLE OF CHAPTER
[Type your Contents of First Chapter Here]

16

REFERENCE LIST
[According to Haward Style Sheet: See Annexure - I]

17

[Same formatting style to be followed for all other chapters]

18

BIBLIOGRAPHY
[In alphabetical order]

19

APPENDIX
[Proforma]

20

Electronic File Format

Theses or Dissertations format should be in .doc (MS Word Document) or
PDF (Portable Document Format), image files in JPG format and audio visual
in AVI (Audio Video Interleave), GIF, MPEG (Moving Picture Expert) files
format and graphs in .xls (MS Excel) format.
Name of Files/ Folders
The following file naming conventions should be used while saving the files/
folders in electronic format/ CD-ROM:
For Folder
Year of Submission_initialsLast name of researcher_library
number
Note: library number will be assigned by University Library.
Example
2006_rmanhas
Here 2006 is the Year of submission, r is the initial of researchers
name and manhas is the last name of the researcher. There may be
two or more initials in a researchers name for example Rajesh Kumar
Rana then the initials are rk and the last name is rana. The folder
name for said example is 2006_rkrana.
The folder should contain all the files of thesis.
For Main Thesis File
Year of Submission_initialsLast name of researcher_main
Example
2006_rmanhas_main
For Graph File(s)
Year of Submission_initialsLast name of researcher_graphs_number
Example
2006_rmanhas_graph_1
There may be two or more graphs in a thesis. So, for the first graph,
number will be 1 and for the second graph, number will be 2 and so
on.
For Chart File(s)
Year of Submission_initialsLast name of researcher_chart_number
Example
2006_rmanhas_chart_1
There may be two or more charts in a thesis. So, for the first chart,
number will be 1 and for the second chart, number will be 2 and so
on.

21

For Master Chart File(s)

Year
of
Submission_initialsLast
researcher_masterchart_number

name

of

Example
2006_rmanhas_masterchart_1
For Photographs File(s)
Year of Submission_ initialsLast name of researcher_photos_number
Example
2006_rmanhas_photo_1
There may be two or more photographs in a thesis. So, for the first
photo, number will be 1 and for second photo, number will be 2 and
so on.
Labeling on CD
CD-ROM labeling should contain title, subtitle, name of the candidate, degree
name, guide name, name of the department, college, place and year.

22

ANNEXURE I

The Harvard Author-Date Referencing System

Referencing, or citing, means acknowledging the sources of information and ideas you have used in an
assignment (e.g. essay or report). This is a standard practice at university and whenever you write an
assignment that requires you to find and use information, you are expected to reference the source of the
information in your writing. Sources could include books, journal or newspaper articles, pictures, diagrams
or items from the internet. The two most common types of referencing systems used are:

author-date systemssuch as the Harvard system, APA and MLA

numeric systemssuch as Chicago or Turabian, Vancouver and Footnote.
There are a number of variations of the Harvard system and this Guide presents one consistent version
which is based on Snooks & Co (eds.) 2002, Style manual for authors, editors and printers, 6th edn,
Wiley & Sons, Australia. The first part of the Guide outlines the main rules for referencing; the second
part contains frequently asked questions and the final part contains examples of a range of reference
types.

Why do we reference?
Academic assignments require wide reading so that the current thinking about a particular topic can be
identified. Ideas expressed by other people reinforce the arguments you present in your assignment.
The referencing in your assignment:
shows the range of ideas and approaches that you have found and thought about
gives your acknowledgement of where these ideas came from
shows where your reader can locate the sources you have used
avoids plagiarism. Plagiarism is presenting someone elses ideas and/or the way they express
their ideas, as if they are your own. Plagiarism can be unintentional and appropriate
referencing helps writers to avoid this.

Citation management software

Citation management software such as RefWorks and EndNote enables you to establish your own
database of references, store and transfer them from the database to your own documents (e.g. an
assignment). There is further information about this software in the Managing References link on the
Librarys homepage.

23

How do you reference?

In-text reference
Every time you use someone elses ideas or information an intext reference must be included (this is
sometimes called a citation). For example when you:

paraphrase (express someone elses idea in your own words)

summarise (express someone elses idea concisely in your own words)

quote (express someone elses idea in their exact words)

copy (reproduce a diagram, table or any other graphic).
The in-text reference is shown each time you refer to an idea or information and should include:
the authors or editors family name (or organisation responsible). Do not include given

names or initials
the year of publication
page numbers if appropriate and where available.
There are two main ways to present an in-text reference.
1.

In brackets, outside your sentence structure:

Many factors are known to affect the successful outcomes for students at university (Johnston
2003).

2.

using the authors name as part of your sentence structure, with the date in brackets:
Johnston (2003) claims that there are many factors that are known to affect the success of
students at university.

Page numbers are included when you:

use a direct quote from an original source
summarise an idea from a particular page
copy tables or figures, or provide particular details like a date.
McLaine (2002, p. 16) stated that productivity was found to be affected by work related stress
in 69% of workers.

The reference list

Each citation must have a matching entry in the reference list. It must have the full bibliographic details
so that readers can find the source.
The reference list is not a bibliography. A bibliography lists everything you may have read, while a
reference list is limited to the in-text references in your assignment. A bibliography is not needed
unless specifically asked for by your lecturer.
The reference list is:
titled References
arranged alphabetically by authors family name, or title if a source has no author
a single listbooks, journal articles and electronic sources are listed together and not
arranged in separate lists.

24

Setting out items in a reference list

The main elements required for all references are the author, the date, the title and the publication
information.
The basic formats are shown in the examples below. These should be followed exactly, paying special
attention to details of capitalisation, punctuation, italics and wording.
Example of a book
The basic format required for books is:
Authors family name, Initial(s) year, Title of book, Publisher, Place of publication.
Daly, J 2004, Nursing leadership, Elsevier, Sydney.

Component

Explanation

Daly, J

The authors name, family name first, followed by a comma and an initial.

2004,

Year of publication followed by a comma, no parentheses/brackets.

Nursing leadership,

Title in italics, followed by a comma. Upper case used for first letter; lower case for
the rest.

Elsevier,

Publisher followed by a comma.

Sydney.

Place of publication. If more than one place is listed give only the first listed. If there
is another place of the same name or if the place is little known add the state or
country. Full stop at the end.

Example of an academic journal article

The basic format required for journal articles is:
Authors family name, Initial(s) year, Title of article, Title of Journal, volume number, issue number,
page range.
Davis, L, Mohay, H & Edwards, H 2003, Mothers' involvement in caring for their premature
infants: an historical overview, Journal of Advanced Nursing, vol. 42, no. 6, pp. 57886.

Component

Explanation

Davis, L, Mohay, H & Edwards, H

Authors family name followed by a comma, then initial(s) with no

punctuation after the initials. Ampersand (&) joins second or last
author no comma after last author's initials.

2003,

Year of publication followed by a comma, no brackets.

Mothers' involvement in caring for

their premature infants: an historical
overview,

Title of the article in single inverted commas, (capital for first word
only), followed by a comma.

Journal of Advanced Nursing,

Title of the journal capitalised and in italics, followed by a comma.

vol. 42,

Volume number of the journal followed by a comma.

no. 6,

Number of the issue followed by a comma.

pp. 57886.

Page numbers of the article, with an En dash between.

Example of an electronic publication

The basic format required for electronic sources is:
Authors family name, Initial(s) year date, Title of document or website, date viewed, <URL>.
Thomas, S 1997, Guide to personal efficiency, Adelaide University, viewed 6 January 2004,
<[Link]

Component

Explanation

Thomas, S

Authors family name followed by a comma, then initial(s) with no

punctuation after the initials.

1997,

Year of publication followed by a comma, no brackets.

Guide to personal efficiency,

Title of the source in italics, followed by a comma.

Adelaide University,

The documents publisher, if known.

viewed 6 January 2004,

Date the document was viewed with a comma after year.

<[Link]
/papers/[Link]>.

The internet address (URL or Uniform Resource Locator) is enclosed in <

and >, with the full address and followed by a full stop if at the end.

Frequently asked questions

1.

How do I reference an idea or information by one author (Author 1) which occurs in a book
or journal article by another author (Author 2)?
The rule is that you should mention both authors (Author 1 and Author 2) in your in-text
reference; but in your reference list you only list the item you read, that is, by Author 2. For
example, if you read about an idea by Lim (Author 1) in a book by Strauss (Author 2) you need to
mention both in your in-text reference. So the in-text reference would be written as:
Lim (Strauss 2004, p. 71) stated that

or

Lims study (cited in Strauss 2004, p. 71) indicates that

Lims 1972 study (Strauss 2004, p. 71) shows that

or

or

Strauss (2004, p. 71) in reporting Lims study, emphasized the aspect

In the reference list you list only Strauss (Author 2 - the source you read) and not Lim (whose idea
you only read about in Strauss).

2.

How do I present exact quotations?

Short quotations of fewer than thirty words should be enclosed in single quotation marks (.) as
part of your own sentence accompanied by an in-text reference including a page number. For
example:
A recent report showed that universities are forced to expect a significant level of independence
from students in their learning (Pokorny & Pokorny 2005, p. 449).
Long quotations of more than thirty words should be written without any quotation marks,
indented (using Tab key) at the left, and introduced in your own words. A font one size smaller
should be used followed by an in-text reference including a page number. For example:
Australians have developed:

an emerging interest in values, vision, meaning and purpose which is the common characteristic of
societies facing the end of a chronological era each new decade is approached as if it holds
some new promise (Mackay 2005, p. 231).

The three dots after the word era show that a word or words have been left out.

3.

How do I reference two or three authors?

When there are two or three authors for a reference, all their family names are included in the intext reference. For example:
According to Cooper, Krever and Vann (2007) the use of this process leads to greater accuracy.
or
The use of this process leads to greater accuracy (Cooper, Krever & Vann 2007).

4.

How do I reference more than three authors?

If there are four or more authors for a reference you use et al. (which is Latin for et alia
meaning and the others) in the in-text reference, after the first family name listed on the
source. For example:
This has been suggested by Sandler et al. (2002) in their first Australian study.
Use et al. for the first and every time you give an in-text reference for more than three authors.
However, all the authors are listed in your reference list in the same order that they are listed in the
original reference.

5 How do I reference the work of an author who has published more than one work in the same
year
If an author has published more than one work in the same year you place a lower case letter of
the alphabet next to the year date and keep these letters in your reference list as well. For
example:
In a recent publication Pedder (2001b) argued that this process was only applicable in a
few circumstances and that for small business alternative processes were more suitable
(Pedder 2001a).
The order in which you attach the letters is determined by the alphabetical order of the title of
the works by the author.

Using citation management software

Citation management software such as RefWorks and EndNote allow you to set up your own
database of stored references and to insert and format these references (both in-text references
and reference lists) into your Word documents. For further information about citation
management software explore the Managing References link on the Librarys homepage.
Both RefWorks and EndNote have a Harvard author-date style. However the versions of the
Harvard system used in both software packages are not the same as the version presented in this
guide. The Refworks Harvard style is closest to the version in this guide. It is acceptable to use
either software package for the references in your assignment and if you do, add a note such as
the following under your References heading:
This reference list has been compiled using the RefWorks (or EndNote, as applicable) version of
the Harvard author-date system.

Cant find an example to match your resource?

If none of the examples (pages 8 to 14) match the resource you want to reference. Identify:
the type of resource you want to reference (book, journal article, web page, blog, wiki, video
etc). A book in electronic form is still categorised as a book
the author or authors. An author can be an individual, a number of individuals, an editor
(abbreviated to ed.) or a number of editors (eds), or an organisation (such as a business,
a government department). If there is no author, use the title (in italics)
the year the resource was produced. If there is no date the use the abbreviation n.d. which
stands for no date

the title of the resource.

Go to the example pages of this Guide and find a similar type of reference to use as a model. Then,
construct your reference using the main elements you have identified, including the:
author
year of publication
title
publication information.

Examples of referencing using Harvard

Books
Basic format for books: Authors family name, Initial(s) year, Title of book, Publisher, Place of publication
Example

An example of an in-text reference

The entry in the reference list

Book with single author

Escritt (2006) argues that

Escritt, S 2006, Art nouveau, Phaidon, London.

Book with two or three

authors

According to Cooper, Krever and Vann (2002)

Cooper, GS, Krever, E & Vann, RJ 2002, Income taxation: commentary and materials,
4th edn, Australian Tax Practice, Sydney, NSW.

OR
It has been argued (Cooper, Krever & Vann 2002) that

Book with more than

three authors

As suggested by Sandler et al. (1999, p. 14)

Sandler, MP, Patton, JA, Coleman, RE, Gottschalk, A, Wackers, FJ & Hoffere, PB
1999, Diagnostic nuclear medicine, Williams & Wilkins, Baltimore.

Book with no author

As shown in Networking essentials plus (2009)

Networking essentials plus 2009, Microsoft Press, Redmond, Washington.

Book with no date

This has been emphasised by Seah (n.d.) when

Seah, R n.d., Micro-computer applications, Microsoft Press, Redmond, Washington.

Electronic book

Trochim (2004) maintains that

Trochim, WM 2004, The research methods knowledge base, 2nd edn, viewed 14
November 2009, <[Link]

Second or later edition

of a book

Several characteristics support this (Derham 2001, p. 46)

and

Derham, F 2001, Art for the child under seven, 7th edn, Australian Early Childhood
Association, Watson, ACT.

Translated book

Popularity of the novel Les enfants terribles (Cocteau

1961) increased after it was translated

Cocteau, J 1961, Les enfants terribles, trans. R Lehmann, Penguin, London.

Edited (ed.), revised

(rev.) or compiled
(comp.) book

Walpole (ed. 2001) questions whether

Walpole, M (ed.) 2001, Tax administration in the 21st century, Prospect Media, St
Leonards, NSW.

Edited book with more

than three authors

key diagnostic tools (eds. Sandler et al. 1999)

Sandler, MP, Patton, JA, Coleman, RE, Gottschalk, A, Wackers, FJ & Hoffer, PB (eds)
1999, Diagnostic nuclear medicine, 3rd edn, Williams & Wilkins, Baltimore.

One volume of a multivolume set of books

It has been implied (Einax 1995) that

Einax, J 1995, Chemometrics in environmental chemistry: applications, vol. 2,

Handbook of environmental chemistry, Springer, Berlin.

Encyclopaedia or
Dictionary with
author

Chilvers (1998, p. 225) demonstrates that

Chilvers, I 1998, 'Funk art, in The Oxford dictionary of twentieth century art, Oxford
University Press, Oxford, p. 225.

Encyclopaedia or
Dictionary - no author

The Hutchinson encyclopaedia (2007) defines ethics as

No entry is required in the reference list because you have the name and date of the
encyclopaedia or dictionary as an in-text reference.

Book sponsored by an
institution, corporation
or other organisation

Deni Green Consulting Services (2008) has compiled

Deni Green Consulting Services 2008, Capital idea: realising value from
environmental and social performance, Deni Green Consulting Services, North
Carlton, Victoria.

Chapter in an edited
book

In conclusion, Cicourel (1999) emphasises

Cicourel, AV 1999, The interaction of cognitive and cultural models in health care
delivery, in Talk, work and institutional order: discourse in medical, mediation and
management settings, eds S Sarangi & C Roberts, Mouton de Gruyter, Berlin, pp. 183
224.

Journal articles
Basic format for journal articles: Authors family name, Initial(s) year, Title of article, Title of Journal, vol and issue numbers, page range.
Example

An example of an in-text reference

The entry in the reference list

Journal article with

single author

This procedure has received support (OHara 2009, p.

1548) and

O'Hara, MJ 2009, Flood basalts, basalt floods or topless bushvelds? Lunar

petrogenesis revisited, Journal of Petrology, vol. 41, no. 11, pp. 15451651.

Journal article with two

or three authors

Williams, Sewell and Humphrey (2002, p. 18)

acknowledge

Williams, RA, Sewell, D & Humphrey E 2002, Perspectives in ambulatory care.

Implementing problem-based learning in ambulatory care, Nursing Economics, vol.
20, no. 3, pp. 13541.

OR

Journal article with

more than three
authors

It has been acknowledged (Williams, Sewell &

Humphrey 2002, p.18) that

NOTE: If the article is accessed using a database (e.g Ebsco, Academic Science Direct)
there is no need to refer to the database in the reference. Journals which have an
electronic form may be accessed using different databases and these can vary from
library to library.

The fact that alpha-bungarotoxin isotoxins are not

derived from edited mRNAs (Chang et al. 2008, p.
3971) suggests that

Chang, L, Lin, S, Huang, H & Hsiao, N 2008, Genetic organisation of alphabungarotoxins from Bungarus multicinctus (Taiwan banded krait): evidence showing
that the production of alpha-bungarotoxin isotoxins is not derived from edited
mRNAs, Nucleic Acids Research, vol. 27, no. 20, pp. 39705.
NOTE: The use of italics for Bungarus multicinctus is a scientific convention with
species and genera.

Journal article with no

Such a strategy is already in use (Building human

author

resources instead of landfills 2000) and

Journal article from an

and this has been established by Garcia (2004) who

electronic journal

Journal article accessed

using an electronic
database

Carpenter and Feroz (2003) link this idea with

Building human resources instead of landfills 2000, Biocycle, vol. 41, no. 12, pp. 28
9.
Garcia, P 2004, Pragmatic comprehension of high and low level language learners,
TESLEJ, vol. 8, no. 2, viewed 2 December 2009, <[Link]
Carpenter, VL & Feroz, EH 2003, Institutional theory and accounting rule choice: an
analysis of four US state governments' decisions to adopt generally accepted
accounting principles, Accounting, Organizations and Society, vol. 26, nos. 78, pp.
56596.

Electronic publications
Basic format for electronic publications: Authors family name, Initial(s) year date, Title of document or website, date viewed, <URL>.

Example

An example of an in-text reference

The entry in the reference list

Electronic book

Trochim (2000) maintains that

Trochim, WM 2004, The research methods knowledge base, 2nd edn, viewed 14
November 2009, <[Link]

Journal article from an

electronic journal

and this has been established by Garcia (2004) who

Garcia, P 2004, Pragmatic comprehension of high and low level language learners,
TESLEJ, vol 8, no. 2, viewed 2 December, 2009, <[Link]
NOTE: If the article is accessed using a database (e.g Ebsco, Academic Science
Direct) there is no need to refer to the database in the reference. E-Journals may be
accessed using different databases and these can vary from library to library.

A World Wide Web

site

Document on World
Wide Web

The Department of Immigration and Multicultural and

Indigenous Affairs website (2009) has details of
This is clarified by desJardins (2005) who identifies

Document on World
Wide Web with no
author

An overview of lung cancer was provided in Lung Cancer

Document on World
Wide Web with no date

This is clarified by desJardins (n.d.) who identifies

Document on World
Wide Web, without an
author but with a
sponsoring body
Document on World
Wide Web with no
author or no date

(2004) and

In discussing the issues related to Mp3s ([Link]

2008) the

If a resource from the web has no author and no date

you may need to reconsider whether it is a suitable
source for academic work.

Department of Immigration and Multicultural and Indigenous Affairs 2009, The

Department of Immigration and Multicultural and Indigenous Affairs, Canberra,
viewed 7 March 2009, <[Link]
desJardins, M 2005, How to succeed in postgraduate study, Applied Ecology
Research Group, University of Canberra, viewed 26 April 2009,
<[Link]
Lung Cancer 2004, msn Health, viewed 12 June 2009,
<[Link]

desJardins, M n.d., How to succeed in postgraduate study, Applied Ecology

Research Group, University of Canberra, viewed 26 April 2009,
<[Link]
[Link] 2008, What is Mp3?, viewed 15 October 2009, <[Link]

Electronic thesis (ADT Price (2005) has argued that

collection)

Media release on the

World Wide Web

Discussion lists,

The Minister confirmed this (Pirelli 2009) in a media

release issued in the same week that the questions were
raised in Parliament.
Patterson (2009) acknowledged this in a posting on the

Price, K 2005, Exploring what the doing does: a poststructural analysis of nurses
subjectivity in relation to pain, Department of Nursing and Midwifery, PhD thesis,
University of South Australia, viewed 10 May 2009, Australian Digital Theses
Project,
<[Link]
Pirelli, A (Minister for Transport and Regional Services) 2009, CASA approves new
safety measures, media release, 1 April, Department of Transport and Regional
Services,
Canberra,
viewed
14
April
2009,
<[Link]
Patterson, S <patters@[Link]> 2009, Somethings got to give, list server,
29 January, National Association of Sceptics, viewed 8 February 2009,
<[Link]

newsgroups
Email

Davenport confirmed this by email on 1 August 2003.

Emails are dealt with in the same way as personal communications. The document
is mentioned in the text but no entry is given in the reference list. It is important to
get permission of the person being referred to before mentioning them.
MathWorks 2001, MATLAB, ver. 6, computer program, The MathWorks Inc.,
Natick, MA, USA.

Computer program

A program was developed (MathWorks 2001) to

Blog

These comments were echoed in a post (Alford 2099) that

Podcast

In federal Parliament the issues was raised (House of

Representatives Question Time 2009) by the

Wiki

This British group (Monty Python 2009) was influenced

YouTube

In order to have some control over the use of their

material the group set up a YouTube channel (Monty

Pythons Channel 2008) which contains a selection

Alford, D 2009, Stormy Mondays: Zen Tricksters salute, Hidden track, 26 October,
viewed 27 October 2009, <[Link]

The date after the title of the blog is the day and month of the individual post. If no
proper name is given for the author the user name may be presented instead.
House of Representatives Question Time 2009, podcast, 29 October, viewed 5
November
/2009,
<[Link]
Monty Python 2009, Wikipedia, viewed 27 September 2009,
<[Link]
Monty Pythons Channel 2008, YouTube, viewed 29 September 2009,
<[Link]

Special publications and materials

Basic format for special publications and materials: Authors family name, Initial(s) year, Title of item, description of item, publisher, place of publication
Example

An example of an in-text reference

The entry in the reference list

Conference paper

It has been shown (Hills 2000) that

Hills, QG 2000, Relative timing of deformation, metamorphism and mineralisation

within the Willyama Complex, New South Wales, in Proceedings of the 14th
Victorian Universities Earth Sciences Conference, Geological Society of Australia,
Melbourne, pp. 3842.

Newspaper article

As Ionesco described (2001) in his article

Ionesco, J 2001, Federal election: new Chipp in politics, Advertiser 23 October,

p.10.

(with author)

Note: An initial the in English language newspaper titles is omitted

Newspaper article (no
author)

in the Advertiser (23 October 2001, p. 10).

Advertiser 2001, Federal election: new Chipp in politics, 23 October, p. 10.

Online newspaper
article

Victorian universities (Perkins 2009) have been unable to

increase the number of equity undergraduate students

Perkins, M 2009, Unis fail to make gains on equity, Age 10 November, viewed 11
November 2009, <[Link]

Government report

The Human Rights and Equal Opportunity Commission

(1997) considered that

Human Rights and Equal Opportunity Commission, 1997, Bringing them home:
report of the National Inquiry into the Separation of Aboriginal and Torres Strait
Islander Children from their Families, (R Wilson, Commissioner), Human Rights
and Equal Opportunity Commission, Sydney.

Legislation: Acts,
Ordinances and
Regulations

The Commonwealth Constitution Act 1900 was passed to

establish the commonwealth of Australia.

Constitution Act 1900 (Cwlth)

(with author)

OR
Inconsistent States and Territory legislation was overridden
(Racial Discrimination Act 1975) and

Racial Discrimination Act 1975 (Cwlth)

Bills before parliament

The Human Rights (Mandatory Sentencing of Juvenile

Offenders) Bill 1999 was proposed in response to a
perceived shift in

Human Rights (Mandatory Sentencing of Juvenile Offenders) Bill 1999 (Cwlth).

Legal case

Three representatives of the Meriam people brought the

Mabo and Others v Queensland (no.2) 1992 175 CLR1.

action (Mabo and Others v Queensland 1992) before the

High Court
Patent

Ultimately Tadayuki, Kazuhisa and Atsushi (1999) took out

a patent in Japan in 1999.

Tadayuki, O, Kazuhisa, Y & Atsushi, N 1999, Hard butter composition and its
production, Japanese Patent 9978710.

Video, DVD or
television recording

The processes involved have been well documented (They

They did it their way 1998, video recording, BBC for The Open University.

did it their way, 1998).

OR if it is a broadcast television program it would be:

They did it their way 1998, television program, SBS television, Sydney, 5 May.

Radio program

The recent broadcast of The War of the Worlds (2006) did

not cause the panic that resulted from the original in 1938.

The War of the Worlds 2006, radio program, ABC National, 17 March.

Pamphlet or brochure

Additional resources are identified in the pamphlet

(Online resources, publications, training 2001).

Online resources, publications, training 2001, Australian Copyright Council,

Redfern, NSW.

Compact disk (CD) &

Audio cassette

The original broadcast (War of the worlds 1999) in 1938 is

War of the worlds 1999, Mercury Theatre On The Air, audio CD, Radio Spirits,
ASIN: B00002R145.

Standard

Ultimately the Standards Association published a standard

covering colour in chocolate in 1996 (Standards Association
of Australia 1996).

Standards Association of Australia 1996, Colour Standards for general purposes:

Chocolate (AS 2700S-1996 (X64)), Standards Australia, North Sydney.

Personal

It has been confirmed by Seow (2003, pers. comm. 3 July)

communication

that this practice is widespread.

For personal communications such as conversations, letters, email s and faxes, the
document is mentioned in the text but no entry is given in the reference list. It is
important to get permission from the person being referred to.

Thesis

Pope (1996, p. 78) argued exactly this

Unpublished report

Such habitats have been studied extensively by, for

example, Sinclair, Knight and Merz (1999)

said to have caused mass panic amongst listeners.

Pope, JJ 1996, The nature and origin of magnetite-rich zones in the Mount Fort
Constantine Volcanics, adjacent to the Ernest Henry Cu-Au-Co deposit, NW
Queensland, MSc. thesis, University of Leicester.
Sinclair, J, Knight, G & Merz, R 1999, Video transect analysis of subtidal habitats
in the Dampier Archipelago, Museum of WA.

Wolff, L 2000, Corporate compliance and human rights in Japan, paper presented
at the Australasian Law Teachers' Association Conference, University of Canberra,
25 July.
Unpublished
conference paper

and Wolff (2000) has argued this point at some length.

Document on
microfiche

Richard (2001) suggests that

Thesis on microfiche

Dance is seen as having an important educational role

(Dominiak 1998).

Image
Artwork: painting
Image in another source
Artwork in a book
Graph or diagram

Richard, P 2001, Towards the goal of full employment: trends, obstacles and
policies, microfiche, International Labour Office, Geneva, Educational Resources
Information Center, Washington, ED 477814.
Dominiak, KM 1998, The role of dance making for the older adult, microfiche,
MappSci. thesis, Texas Womans University, Microform Publications, University of
Oregon.

Seven Sisters, Milky Way Dreaming (Nungurrayi 2002)

depicts the

Carrol A 1986, Barbara Hanrahan Printmaker, Wakefield Press, Netley, South

Australia.

Dream People, an etching by Hanrahan, is one of the works

that Carrol (1986, p. 64) describes as part of her second
printmaking phase...

Wachmeister, J 2009, The support for learning by celestial bodies, Future

Learning, vol 1, no.2, pp.124.

An example of referencing a graph:

Modes of Support
12
11
10

of Institutions

9
8

Unrated
Not Effective
Quite Effective

7
6

Very Effective

Number

4
3
2
1
0
Generic websitesTailored online materialsEmail serviceIn-country programsCD-RomsOnline languageVideo,coursesbook +LASWebCTin-country staff

Modes of support, (Wachmeister 2009, p.11)

Lectures

Nungurrayi, GP 2002, Seven Sisters, Milky Way Dreaming, painting, held at Art
Gallery of South Australia.

It is generally not acceptable to cite university lecture notes;

the original source of the lecturers information should be
located and cited.

ANNEXURE-II

BABA FARID UNIVERSITY OF HEALTH SCIENCES,

FARIDKOT
PROFORMA FOR REGISTRATION OF SUBJECTS FOR
DISSERTATION
1.

NAME
OF
CANDIDATE
ADDRESS

THE
AND

2.

NAME
OF
INSTITUTE

THE

3.

COURSE OF STUDY
AND SUBJECT

4.

DATE OF ADMISSION
OF COURSE

5.

TITLE OF THE TOPIC

6.

BRIEF RESUME OF THE INTENDED WORK

6.1 NEED FOR THE STUDY

38

6.2

REVIEW OF LITERATURE:

39

6.3

AIMS AND OBJECTIVES OF THE STUDY.

6.4

MATERIALS AND METHODS

7.1 SOURCE OF DATA.

7.2 METHOD OF COLLECTION OF DATA

40

7.3 DOES
THE
STUDY
REQUIRE
ANY
INVESTIGATIONS OR INTERVENTIONS TO BE
CONDUCTED ON PATIENTS OR OTHER HUMANS
OR ANIMALS? IF SO, PLEASE DESCRIBE BRIEFLY.
OR OTHER HUMANS OR ANIMALS? IF SO,
PLEASE DESCRIBE BRIEFLY.

7.4 HAS ETHICAL CLEARENCE BEEN OBTAINED

FROM YOUR INSTITUTION IN CASE OF 7.3?

8. LISTS OF REFERENCES.

41