Project Scoping Report
[Insert name of the project]
[Insert location]
[Insert LLG Name]
[Insert District Name]
West New Britain Province
[Insert date]
Project Scoping Report
PROJECT IDENTIFICATION
Title of the project
Location
Person preparing
Scoping Report
Contact Phone
Number:
DEFINE THE NEED FOR THE PROJECT
Describe the need for the project in brief:
List stakeholder contacted and their responses:
List other options considered and reasons for selection of proposed option:
LAND ISSUES
Describe any land issues identified or expected in the future:
Propose actions to resolve land issues:
AVAILABILITY OF STANDARD DRAWINGS
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Project Scoping Report
Are there any technical drawings (standard drawings or others) available for all or part of the project? Attach
copies of drawings to this report if available.
If standard documents are not available, outline the proposed action plan to develop design documentation.
DEFINE THE EXTENT OF WORK for building projects
No. of buildings to be constructed/refurbished under this project
Building No.
New or
existing
Functionality
Floor area
Description of
type of building
Describe the extent of work and the type of following items for each building
Site clearing and grubbing:
Foundation requirements:
Walls:
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Are the plans
available?
Project Scoping Report
Roofing:
Openings:
Electricals:
Plumbing:
Communication:
Painting:
Special needs:
Landscaping:
Any other requirements:
DEFINE THE EXTENT OF WORK for road projects
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Project Scoping Report
Briefly describe the work to be done:
Length of the road (define the start and finish points)
Sections of the road: (start and finish points of each section,
Describe the road alignment:
Width of the road by sections:
Cut and fill:
Identified disposal areas for dumping unsuitable material:
Identified borrow areas:
Roadside drainage requirements by sections:
Drainage crossings (type, location and description of work to be done):
Bridges:
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Project Scoping Report
Subgrade formation:
Base course:
Pavement:
Gradings:
Access roads:
Utility adjustments:
Any other work:
FURTHER WORK REQURIED TO COMPLET IDENTIFICATION OF EXTENT OF WORK
Please list further work required to complete the extent of work, if any:
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Project Scoping Report
PROJECT DURATION AND TIMELINE SHOW TIMELINE IN BAR CHART FORM
Item
Duratio
n
Month
1
10
11
12
13
14
Project
development
Design and
documentation
Tender and
award
Construction
Defects liability
Final
completion
Important milestones:
Commencement of design and documentation:
Commencement of tender process:
Contract award:
Practical completion:
End of defects liability and handover:
PROJECT COST ESTIMATE
Item
Quantity
Unit
Project development
Design and documentation
Project management
Tender process and award
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Rate
Amount
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Project Scoping Report
Construction (provide support work
sheets)
Project completion and handover
Contingencies
Total estimated cost
Budget availability:
Proposed actions to address budget shortfalls if any:
PROJECT QULALITY REQUIREMENTS
List all components that require technical specifications and mark the availability of standard specifications for
each of the item:
Component
Is standard technical
specification available?
Name of the specification
Propose an action plan to prepare/secure specifications for items where standard specifications are not
available:
PROJECT RESOURCE REQUIREMENTS
List human resource requirements and their availability:
Resource
Requirement
Availability
Project Manager
Contract Manager
Project Officer
Site Supervisor
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Comments (include plan of action to acquire the
resource if required)
Project Scoping Report
Admin Officer
List office space, office equipment, stationary, maintenance of office and other arrangements
Resource
Requirement
Availability
Comments (include plan of action to acquire the
resource if required)
Office space
Photo copy machine
Telephone
Fax machine
Internet access
Stationary
Office maintenance
Computers
Special software
Others
List vehicle and other transport requirements, availability and plan of action to procure them:
PROJECT COMMUNICATION REQUIREMENTS
Identify stakeholders from the following groups and specify communication mode and frequency:
Stakeholder group
Stakeholders
Communication mode
Client or customer
organizations
Funding agencies
End-users
Consultants/contractors
Regulatory/approval
bodies
Community groups
Politicians
Line managers
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Communication
frequency
Project Scoping Report
Project team members
Others
PROJECT PROCUREMENT STRATEGY
Provide project procurement requirements in the following table: (*Method of procurement may be in-house,
using standard drawings, minor consultancy, major consultancy, minor works, major works, goods or nonprofessional services)
Activity
Method of procurement*
Date procurement
process to start
Date procurement
process to complete
Survey
Site investigation
Design
Tender documentation
Construction
Project Manager
Vehicle purchase
RISK IDENTIFICATION AND MANAGEMENT
Risk category
Risk factor
Political risks
Risks associated with time
Risks associated with scope
Communication risks
Commercial risks
Contractual risks
Environmental risks
Financial risks
Industrial relations risks
Risks associated with suppliers
Organisational risks
Cultural risks
Safety risks
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Mitigation measures proposed
Project Scoping Report
Quality related risks
Other risks
ENVIRONMENTAL MANAGEMENT
Category
Adverse impacts possible due to
project work
Propose measures to mitigate
adverse impacts
Actions to be taken to implement
Time frame
Flora and fauna
Air quality
Noise pollution
Soil degradation
Heritage items
Others
PREVENTION OF HIV/AIDS
Methods of prevention of
HIV/AIDS
HEALTH AND SAFETY
Health and safety hazards
Mitigation measures
GENDER EQUALITY AND PARTICIPATION OF WOMEN
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Project Scoping Report
Identify ways womens participation in project
activities can be maximized
What actions would you propose to see it happen?
REVIEW AND APPROVAL
Scoping report prepared by:
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..
Name of the officer
Signature
Date:
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..
Name of the officer
Signature
Date:
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..
Name of the officer
Signature
Date:
Officer recommending
Officer approving
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