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Effective Team Collaboration Strategies

The document discusses collaborative writing in teams. It identifies some key challenges of team projects like planning and defining roles. It also discusses reasons for working in teams, like some projects being too large for one person or requiring specialists from different fields. The document outlines steps for effective team collaboration like appointing a leader, compiling a schedule, defining roles, holding meetings, and using technology to facilitate communication and sharing of documents.

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Abdallah Irfaan Ramjan
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75 views6 pages

Effective Team Collaboration Strategies

The document discusses collaborative writing in teams. It identifies some key challenges of team projects like planning and defining roles. It also discusses reasons for working in teams, like some projects being too large for one person or requiring specialists from different fields. The document outlines steps for effective team collaboration like appointing a leader, compiling a schedule, defining roles, holding meetings, and using technology to facilitate communication and sharing of documents.

Uploaded by

Abdallah Irfaan Ramjan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

COLLABORATIVE WRITING

Lecture wk16

OUTLINE

Specific challenges of team projects

Planning in the context of a team

The compilation of a project schedule

Different roles in a team

The productive exchange of ideas

The use of information technology in a team context

REASONS FOR WORKING IN A TEAM

Some projects are too big for one person to handle

Other projects are so extensive that specialists are needed from different
fields

People also tend to be more creative in a team context when it comes to


thinking up new ideas than people who work on their own

DECIDE ON COMMUNICATION OBJECTIVE TOGETHER

Do not be overhasty

Aim to achieve a consensus

Discuss communication strategies

Be open to new insights on your readers and your purpose as the project
progresses

PLANNING IN THE CONTEXT OF A TEAM

Appoint a team or project leader

Allow sufficient time to discuss the details of the planning

Put the planning framework in writing

Decide in advance on a writing style

COMPILE A PROJECT SCHEDULE

Time to define the objectives of the project usually during the first
meeting

Regular feedback sessions

Sufficient time to edit the document for consistency and coherence

TASK-ORIENTED ROLES - positive

Initiators

Information Seekers

Information Providers

Opinion Seekers

Opinion Givers/Shapers

Elucidators and Interpreters

Summarisers

Energy providers

WORK RELATIONSHIP (SOCIAL) ROLES - positive

Encouragers

Peacemakers/peace keepers

Feeling expresses

Compromise seekers

Gatekeepers

INDIVIDUALISTIC ROLES - negative

Aggressor

Stumbling block

Acknowledgement seeker

Dominator

Help seeker

KEEP MEETINGS EFFECTIVE & MEANINGFUL

Prepare an agenda

Determine an end point for a discussion

Summarise

Set targets for the next meeting

Decide on a date and a time for the next meeting

ENCOURAGE DEBATE & NEW IDEAS

Everyone should have an opportunity to voice his or her opinions

Everyone should be listened to with interest and respect

Be sensitive to the feelings of others when the first versions of the document
in progress are discussed

View the pre-final versions of the document as team products and not as
the product of an individual

OTHERS

Be sensitive to possible gender and cultural differences in the team

The style of each person is strongly influenced by his or her gender and cultural
background

Use information technology for better communication between team


members

E-mail

Online discussion groups

Word-processing programs that are adjusted so that all the team members can
work on one document

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