INVENTORY MANAGEMENT POLICY

2015

APPROVAL DATE BY COUNCIL: 27 May 2015

COUNCIL RESOLUTION NUMBER: [Link]-64/05/2015

Lesedi Local Municipality

Inventory Management Policy

INDEX
Page No.
1. OBJECTIVE

2. DEFINITIONS

4-6

3. SCOPE

4. LEGAL FRAMEWORK

4.1 MEASUREMENT AT RECOGNITION

4.2 MEASUREMENT AFTER RECOGNITION

4.3 RECOGNITION AS AN EXPENSE

INVENTORY PROCEDURE

5.1 PROCEDURES FOR INVENTORY

7-8

5.2 APPOINTMENT OF RESPONSIBLE OFFICIALS

5.3 ORDERING OF INVENTORY

5.4 RECEIPT OF INVENTORY

5.5 STORAGE OF INVENTORY

9 - 11

5.6 ISSUING OF INVENTORY

11

5.7 OBSOLETE INVENTORY

12

5.8 INVENTORY COUNT

6

INVENTORY RECORD

REPORTING

POLICY ADOPTION

12 - 13
13
13 - 14
14

Lesedi Local Municipality

Inventory Management Policy

ANNEXURES
Annexure A: Summary of Inventory Procedures

15 - 20

Annexure B: Handing Over Certificate

21

Annexure C: Inventory Count Certificate

22

Annexure D: Stock Issue Note

24

Annexure E: Bin cards

25

Lesedi Local Municipality

Inventory Management Policy

1. OBJECTIVE OF THE POLICY

1.1

The policy aims to achieve the following objectives which are to:a) Provide guidelines that employees of the Municipality must follow in the
management and control of inventory, including safeguarding and disposal of
inventory.
b) Procure inventory in line with the established procurement principles
contained in the Municipalitys Supply Chain Management Policy.
c) Eliminate any potential misuse of inventory and possible theft.

2. DEFINITIONS
2.1 In this Policy, unless the context indicates otherwise, the following definitions are
applied:Accounting Officer

means the Municipal Manager for the Municipality as

contemplated in section 60 of the Local Government:
Municipal Finance Management Act, 56 of 2003

CFO

means the Chief Financial Officer designated in terms of

section 80(2) (a) of the Local Government: Municipal
Finance Management Act, 56 of 2003

Cost

shall comprise costs of purchase, costs conversion and

other costs incurred in bringing the inventories to their
present location and condition

Delegated authority

means the official who is given the authority for relevant

functions in terms of the municipalitys written delegations;

Good received note

means an electronic number which is created on the

system to acknowledge the receipt of goods in good
condition and correct quantities

Lesedi Local Municipality

Inventories

Inventory Management Policy

are assets:
In the form of material or supplies to be consumed in the
production process,
In the form of materials or supplies to be consumed or
distributed in the rendering of services
Held for sale or distribution in the ordinary course of
operations, or
In the process of production for sale or distribution

Supply Chain Manager

shall mean the person appointed as Supply Chain

Manager under section 4.1 below.

Municipality

shall mean the Lesedi Local Municipality;

Net Realisable

Is the estimated selling price in the ordinary course of

operations less the estimated costs of completion and
estimated costs necessary to make the sale exchange or
distribution.

Obsolete inventory

means items that have expired, are redundant or

damaged;

Re-order level

means the level of inventory at which inventory is reordered;

Requisition form

means a written request to the Inventory Supervisor to

supply specified inventory;

Responsible manager

means the official responsible for the budget of an

organizational unit in the municipality, directorate or
institution;

Lesedi Local Municipality

Inventory Management Policy

Store

means a place where inventory is stored and reserved for

future use, or a source from which supplies may be drawn;

Store man

means the official responsible for the requisition, receipt,

issue, recording, safeguarding of inventory and costeffective and efficient management of inventory.

3. SCOPE
3.1 This policy applies to Lesedi Local Municipalitys inventory received by the Receiving
Clerk and issued to users by the Dispatch Clerk

3.2

This policy specifically excludes:

a)

Pharmaceutical inventory, livestock and

b)

Equipment and other assets not defined as inventory;

4. LEGAL FRAMEWORK
In terms of the MFMA, the Accounting Officer for a municipality must:
a)

Be responsible for the effective, efficient, economical and transparent use

of the resources of the municipality as per section 62 (1) (a);

b)

Take all reasonable steps to prevent unauthorised, irregular and fruitless

and wasteful expenditure and other losses as per section 62(1)(d);

c)

Be responsible for the management, including the safeguarding and the

maintenance of the assets, and for the management of the liabilities, of
the municipality as per section 63 (1) (a) and (b).

In terms of the following paragraph of GRAP 12:

Inventories shall be recognized as an asset if, and only if,
a)

it is probable that future economic benefits or service potential associated

with the item will flow to the entity ,and

b)

4.1

the cost of the inventories can be measured reliably

MEASUREMENT AT RECOGNITION

Lesedi Local Municipality

Inventory Management Policy

Inventories that qualify for recognition as assets shall initially be measured at

cost
Where inventories are acquired at no cost, or for nominal consideration, their
costs shall be their fair value as at the date of acquisition

4.2

MEASUREMENT AFTER RECOGNITION

Inventories shall be measured at the lower of cost and net realization value,
except where paragraph .18 applies

Inventories shall be measures at the lower of cost and current replacement cost
where they are held for:
a)

distribution at no charge or for a nominal charge ,or

b)

consumption in the production process of goods to be distributed at no

charge or for a nominal charge.

4.3

RECOGNITION AS AN EXPENSE
When inventories are sold, exchanged or distributed the carrying amount of
those inventories shall be recognized as an expense in the period in which the
related revenue is recognized. If there is no related revenue, the expense is
recognized when the goods are distributed, or related service is rendered. The
amount of any write-down of inventories to net realizable value and all losses of
inventories shall be recognized as an expense in the period the write-down or
loss occurs. The amount of any reversal of any write down of inventories
,arising from an increase in net realizable value, shall be recognized as a
reduction in the amount of inventories recognized as an expense in the period in
which the reversal occurs.
Some inventories may be allocated to other assets accounts, for example,
inventory used as a component of self-constructed property, plant or equipment.
Inventories allocated to other assets in this way are recognized as an expense
during the useful life of that asset

5. INVENTORY PROCEDURES
5.1

The procedures for inventory must be followed to ensure that:

Lesedi Local Municipality

Inventory Management Policy

a)

Inventory is safeguarded at all times;

b)

There are accurate records of quantities on hand at all times;

c)

Optimum inventory levels are maintained to meet the needs of users;

d)

Only authorised issues of inventory are made to users; and

e)

Items placed in store are secured and only used for the purpose for which
they were purchased.

5.2

APPOINTMENT OF RESPONSIBLE OFFICIALS

5.2.1

The CFO must appoint, in writing, officials to perform the duties of a Store
Controller in terms of this Policy.

5.2.2 Adequate segregation of duties between the requisition, receipt,

recording, storage and safekeeping of inventory and the management
and control thereof must be maintained to avoid the potential
occurrence of errors and fraud.
5.3

ORDERING OF INVENTORY
5.3.1

Each department must set its own Inventory reorder levels for all items in
consultation with the CFO, the inventory levels must indicate the
minimum and maximum inventory that can be maintained.

5.3.2

Due diligence and care shall be exercised in identifying low value and
high value items of inventory

5.3.3

Minimum inventory level of high value items shall be ordered, any

maximum order shall be based on specific requirement/need in order to
avoid large amount of cash tied up on inventory.

5.3.4

A reorder listing should be printed by Store Controller and reviewed

weekly by the Supply Chain Manager

5.3.5

The Store Controller must use the reordering maximum quantities as a

primary source of information to complete the applicable purchase
form as per Supply Chain Management Policy.

5.3.6

A copy of the purchase order form will then be forwarded by the Store Controller
to the Receiving Clerk to match the goods received against the order once
goods are delivered at the stores

5.3.7

Orders must thereafter be filed in alphabetical order, one file for delivered
Orders and one file for outstanding orders.

Lesedi Local Municipality

5.3.8

Inventory Management Policy

This file must form the basis for follow up of orders and for matching
goods that are delivered to inventory department.

5.3.9

The orders file should be reviewed weekly by the Stores Controller and any
orders, which have not been delivered as per the agreement with the Store
Controller, must be followed up immediately

5.4

RECEIPT OF INVENTORY
5.4.1

The quantity and quality of the inventory received from suppliers must be
according to specifications and information on the order form.

5.4.2

The Receiving Clerk must compare the delivery note to the purchase order before
accepting the goods.

5.4.3

The invoice or delivery note must match the supplier name and order
number.

5.4.4

The Receiving Clerk must create an electronic Goods Received Note on the
system to record all the inventory items delivered in good condition.

5.4.5

The Receiving Clerk must ensure that:

a)

All delivery notes and or invoices are signed by him/her and the
driver

b)

All incorrect delivery items are rejected and clearly identified on

both copies of the delivery note and or invoice; and

c)
5.4.6

The supplier signs all amendments

The inventory received must them be transferred to the secured store by the
general worker and the goods receive number and quantities captured on the bin
card by the Receiving Clerk.

5.4.7

The inventories must be stored in their respective sections once they

have been received as detailed in 5.5

5.4.8

5.5

The inventory record on the system must be updated on the day the goods are
received, by the Receiving Clerk and authorized on the system by the Store
Controller

STORAGE OF INVENTORY
5.5.1

Inventory must be stored in a secured, exclusive use area, under lock and
key, furthermore the inventory must be insured in terms of the Risk
Management Policy of the municipality.

Lesedi Local Municipality

5.5.2

Inventory Management Policy

The area must be used exclusively for the storage of inventory, with
limited authorised access only.

5.5.3

Inventory must be positioned to facilitate efficient handling and checking.

5.5.4

All items must be stored separately, with proper segregation.

5.5.5

Inventory must be clearly labeled for easy identification. Inventory tag/bin

cards or inventory labels may be used to identify each item and to aid in
the physical verification of the items.
Details on bin cards should include the following:
a) Order number;
b) Quantity received;
c) Date of receipt;
d) Quantity issued;
e) Date of issue;
f)

Maximum stock level;

g) Re-order level;

h) Re-order quantity;

5.5.6

i)

Closing stock; and

j)

Any other relevant information.

Where possible, all items of the same type and reference must be stored
together as per the description on the inventory records.

5.5.7

Items with limited shelf life must be rotated on a first in first out basis, in
accordance with paragraph .35 of GRAP, to reduce the occurrence of
expired or obsolete stocks.

5.5.8

Due diligence and care must be exercised to prevent damage of, or

deterioration of inventory.

5.5.9

Due regard must be given to any safety standards which may apply to the
storage of certain inventories.

5.5.10 Steps must be taken to ensure safe custody of items, including

precautions against loss or theft.
5.5.11 The Store Controller or Delegated Official responsible for the custody
and care of inventory must ensure that in his/her absence, such items,
where applicable, are securely stored.
5.5.12 The responsibility for the custody of the storeroom keys must be allocated
by the delegated authority to an official who is accountable for its use.
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Inventory Management Policy

5.5.13 No unauthorised persons/officials shall obtain entry to premises, buildings

or containers where inventory is kept, unless accompanied by the
responsible official.
5.5.14 When ever a change in the Store Controller occurs, an inventory count
must be conducted.
5.5.15 An independent official shall be nominated in writing by the delegated
authority to assist the official handing and taking over with the checking of
the inventory and any discrepancies.
5.5.16 Should the above not be complied with, the official taking over shall be
liable for any discrepancies.
5.5.17 A handing-over certificate, attached here to as Annexure B, must be
completed by the handing and taking over officials and a copy retained for
record purposes.
5.5.18 The following fire protection precautions must be adhered to:
a)

Inventories of an inflammable or dangerous nature shall be stored

and handled in such a manner that persons or property are not
endangered and in compliance with the requirements of any local
authority;

b)

The area must be clearly signposted; and

c)

Fire extinguishing equipment must be placed in the area where

inventories are held and must be serviced regularly.

5.6

ISSUING OF INVENTORY
5.6.1

Only the Dispatch Clerk is authorised to issue inventory from the storeroom.

5.6.2

Inventory must only be issued in terms of the approved requisition form of

the Municipality.

5.6.3

All requisition forms must be ruled off immediately below the last item to
prevent items being added once the requisition is authorized by the
responsibility manager, supervisor or foreman

5.6.4

The Dispatch Clerk must update the bin card when stock items to be
issued have been picked up from the shelves with the requisition number
and quantities

5.6.5

The official receiving the inventory must acknowledge the receipt of stock
items requested, by signing on the requisition for goods received.
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Inventory Management Policy

5.6.6

Inventories must be issued and used for official purposes only.

5.6.7

The Dispatch Clerk capture the requisition on the system and then it must
be authorized by the Store Controller

5.7

OBSOLETE INVENTORY
5.7.1

The preparatory work for the disposal of obsolete inventory must be

undertaken by the Store Controller and verified by the Supply Chain
Manager.

5.7.2

The Accounting Officer or delegated authority must approve the disposal

of obsolete inventory.

5.7.3

The delegated authority may approve the write-off of inventory, if satisfied

that: a)

The inventory has expired and is redundant;

b)

The inventory is of a specialized nature and has become outdated

due to the introduction of upgraded and more effective products;

c)

The inventory cannot be used for the purpose for which it was
originally intended; or

d)
5.7.4

The inventory has been damaged and is rendered useless.

All disposed of items must be updated in the inventory

records/register/database for the purposes of proper management and
control.

5.8

INVENTORY COUNT
5.8.1

Items may be subject to an inventory spot count on a monthly basis.

5.8.2

Inventory counts may be carried out on a four monthly basis with a full
inventory count at the end of each financial year.

5.8.3

All approved Municipal procedures and processes must be complied with

during the inventory count.

5.8.4

The Store Controller must document in Annexure C and report to the

CFO after investigating any discrepancies between the inventory
records/register/database, bin/tag cards or inventory labels and the
physical inventory.

5.8.5

The CFO must submit a report with the findings to the Accounting Officer,
in order to have the matter reported to the Executive Committee of the

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Inventory Management Policy

Municipality for the write-off of any inventories losses, or the write up of

surpluses.
5.8.6

The appropriate disciplinary action must be instituted when applicable.

5.8.7

The inventory record, register, database or system must be updated

accordingly.

6. INVENTORY RECORDS
6.1.

An inventory record/register/database must be maintained for all inventory items,

either manually and / or electronically.

6.2

All relevant information must be included for the proper management and control
of all inventory items. It is recommended that details include but are not limited
to:
a) Order number/date;
b) Item description;
c) Quantity and value of stock on hand;
d) Quantity and value of stock received;
e) Quantity and value of stock issued;
f)

Re-order level;

g) Optimum inventory level;

h) Quantity and value of obsolete stock; and
i)
6.3

Opening/closing balance.

An inventory register/database must be printed monthly and the hard copy filed in
a chronological order to maintain a proper audit trail.

7. REPORTING
7.1

A report must be submitted at each stock count to the Chief Financial Officer
and/or the Responsible Manager detailing the following:

7.2

a)

Any inventory shortages or surpluses and the reasons for such;

b)

Any inventory deficits proposed to be written-off; and

c)

Any obsolete inventory items.

Inventories purchased during the financial year must be disclosed at cost in the
disclosure notes of the Annual Financial Statements of the Municipality.

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Lesedi Local Municipality

7.3

Inventory Management Policy

In terms of GRAP 12 the financial statements shall disclose:

a)

the accounting policies adopted in measuring inventories, including the

cost formula used,

b)

the total carrying amount of inventories and the carrying amount in

classifications appropriate to the entity,

c)

the carrying amount of inventories carried at fair value less costs to sell,

d)

the amount of inventories recognized as an expense during the period,

e)

the amount of any write-down of inventories recognized as an expense in

the period in accordance with paragraph .43,

f)

the amount of any reversal of any write-down that is recognized as a

reduction in the amount of inventories recognized as an expense in the
period in accordance with paragraph .43,

g)

the circumstances or events that led to the reversal of a write-down of

inventories in accordance with paragraph .43,and

h)

the carrying amount of inventories pledged as security for liabilities.

8. POLICY ADOPTION
This policy has been considered and approved by the Council of Lesedi Local Municipality
on this day00 of April 2015
This policy will take effect at Lesedi Local Municipality on this day1 of
July. 2015.

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Lesedi Local Municipality

Inventory Management Policy

ANNEXURE A:
PROCEDURES FOR ORDERING, RECEIPT, MAINTENANCE, ISSUING AND
DISPOSAL OF STOCK

NO.

PROCEDURE

FREQUENCY

1.

Ordering of Stores:

1.1

Stores reorder levels must be set for all items by the On-going
CFO which will be as follows:

Reorder Level
Maximum Level
Minimum Level
Emergency Level

1.2

A reorder listing should be printed weekly and On-going

reviewed by the Store Controller before purchase order
can be completed.

1.3

The Store Controller:

1.4

1.5

1.6

On-going

Must use the listing as a primary source of

information to complete the purchase form; and
Physical inspection of stock on shelves shall be
conducted before the purchase form is filled in

A copy of the purchase order form will then be

forwarded by the Store Controller to the Receiving
Clerk.

On going

On going

The order must be matched to the purchase form to

verify that the correct quantities and correct items have
On going
been ordered.
Orders must thereafter be filed in date sequence.
This file must form the basis for follow up of orders and
for matching goods that are delivered to stores
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On going

Lesedi Local Municipality

NO.

1.7

Inventory Management Policy

PROCEDURE

FREQUENCY

1.8

On going
The orders file should be reviewed weekly by the Store
Controller and any orders, which have not been
delivered as per the agreement with the buyer, must be On going
followed up immediately.

2.

Receipt of Stock:

2.1

Goods will be delivered to the receiving area where the On going

documentation will be recorded and then forwarded to
the Store Controller.

2.2

The Receiving Clerk must match the delivery note to On going

the purchase order, an electronic GRN will be created
on the system and authorized by the Store Controller
On going
The Receiving Clerk must compare the delivery note to
the relevant order before accepting the goods.
On going
The goods received note or invoice must be signed by
the Receiving Clerk as proof of acceptance of the
goods.
On going

2.3

2.4

2.5

A computerised Goods Received Note or Stores Issue

Requisition which reflects full particulars of receipts
and issues must be maintained by the Receiving Clerk
/Dispatch Clerk and updated/authorized by the Store Periodically
Controller, immediately when goods are received or
issued.

2.6

2.7

2.8

Goods that is unused after the completion of the work

or the fulfillment of the purpose for which they were Periodically
issued, must be returned to the store and must be
included in stock.
Goods Returned Note shall be filled in if stock is Periodically
returned by the department to the warehouse. The
Goods Returned Note shall be prepared by the
Responsible Official and signed by the Responsible
Manager
The Store Controller shall acknowledge the receipt of
goods from the department by signing the Goods
Returned Note
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Lesedi Local Municipality

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Inventory Management Policy

PROCEDURE

FREQUENCY

3.

Maintenance of Stores:

3.1.

Inventory and equipment belonging to the Council must On going

be clearly marked/ bar-coded as such, to indicate
ownership.

3.2
Inventory belonging to the Council shall be kept in a On going
place approved of by the CFO, subject to the
conditions he or she determines.
3.3

On going
No section shall carry inventory in excess of its normal
requirements, as may be determined by the CFO.

3.4
The CFO shall ensure that at least once every financial Annually
year, stock-taking of all stores of the Council takes
place as follows:
3.4.1

3.4.2

The financial year-end stock take will take place on the

last week of the financial year or as close to that date
as possible.
Annually

3.4.3

All Heads of Sections and the Councils external

auditors must be notified of the date of the annual year Annually
end stock take.

3.4.4

Stores must be closed at noon the day before stock Annually

take. A notice to this effect must be prominently
displayed on the stores notice board.

3.4.5

In the case of an emergency, stock items may only be

issued on the explicit authority of the CFO
Annually

3.4.6

Prior to stock take, the Store Controller must ensure

that all transactions up to the date of stock take have
been recorded. All goods received notes, requisition
issues and goods returned notes should be captured Annually
onto the stores computer system.

3.4.7

An official delegated the responsibility, shall make

available stock take listing sheets to auditors for Annually
recording the physical count figures.

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Inventory Management Policy

PROCEDURE

FREQUENCY

3.4.8

All bin cards must be removed from the shelves before

the stock count
Annually

3.4.9

Stock items must be counted in an orderly fashion from

one end to the other, using the two count method by Annually
and by persons not dealing with stock on a regular
basis.

3.4.10

Stock that has been drawn for use at a later date Annually
should be included in the stock-count and not
expensed. Consumables should also be included in the
stock-count and not expensed.
Annually

3.4.11

After each item is counted, they must be marked with a Annually

sticker to indicate that they have been counted.

3.4.12

After each item is counted, the total must be entered

onto the stock sheets.

3.4.13

Stock sheets must be signed by counters and Annually

checkers. On completion of the count, all stock sheets
must be handed to the Supply Chain Manager.
Annually
Physical count figures will be verified to the
computerised listing. The Store Controller should not
be involved in any aspect of this verification.
Annually

Annually

3.4.14

3.4.15

3.5.16

Should any discrepancies arise, a recount of the

product is done, and the requisition entries are rechecked.
All write-offs of obsolete or damaged stock should be Annually
authorised by the CFO.

3.5.17

The Store Controller shall submit a report stating the

quantity and value of any surplus or shortage of stores Annually
revealed by the stock-take, together with the possible
reasons for this.

3.5.18

The CFO shall then report such surpluses and

shortfalls to the Council for further steps to be taken, if
necessary.
A thorough internal control system must be established
by the CFO to ensure that when a change of officials
responsible for stores and equipment takes place,

3.6

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NO.

4.

Inventory Management Policy

PROCEDURE

FREQUENCY

accountability with regard to losses and deficits can be

clearly established.
Issue of Stock:

4.1

Only the Dispatch Clerk is authorized to issue goods On going

from the General stores.

4.2

Goods should only be issued in terms of a properly On going

authorised requisition form.

4.3

Specimen signatures of all persons authorized to sign Annualy

requisitions shall be supplied to the Store Controller.

4.4

If the signature is not of an authorised official, the

requisition should be sent back to the respective On going
section.

4.5

The Responsible Manager, Supervisor or Foreman On going

must verify that the correct vote is entered on the
requisition for the type of goods requested and that
there is sufficient budget provision against the vote.

4.6

The Dispatch Clerk and recipient of goods must agree On going

that the goods requisitioned, agree to the goods drawn
from stores, as on the requisition.

4.7

The recipient must sign the requisition as evidence that On going

the goods stated on the issue note, have been
received.

4.8

Once the stores have been issued, the requisition is On going

captured into the computer system by the Dispatch
Clerk and authorised by the Store Controller.

4.9

The daily
requisitions must be captured on a On going
spreadsheet and signed off by the relevant officials and
then filed together with the requisitions on a daily
basis

5.

Disposal of Goods:

5.1

The CFO must furnish the Council with a list of goods Periodically
to be disposed of, together with the reasons for their
disposal.
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Inventory Management Policy

PROCEDURE

FREQUENCY

5.2

The goods disposed of in the instance referred to Periodically

above may only be handed over to the purchaser on
full payment of the purchase price, or when other
satisfactory arrangements for payment have been
made with the CFO.

5.3

Stock may be disposed of by public auction provided

that the approval of Council is obtained.

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Periodically

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Inventory Management Policy

ANNEXURE B

HANDING-OVER CERTIFICATE

I certify that this is a true statement of inventory as per stock report attached hereto
and that inventory has been duly accounted for.

Signature of official handing over inventory: _________________________

Designation

: _________________________

Date

: _________________________

I certify that this is a true statement of inventory as per stock report attached hereto
and that the inventory has been duly accounted for

Signature of official taking over inventory: ________________________

Designation

: _________________________

Date

: _________________________

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ANNEXURE C
Reference: ____________________
Enquiries: ____________________
Date: _________________________

FINANCIAL DEPARTMENT
Attention: Chief Financial Officer

INVENTORY COUNT FOR THE PERIOD: _____________________________

This is to certify that the quarterly inventory count has been undertaken for all items.
The under-mentioned discrepancies were found:
1.

SURPLUS INVENTORY

DESCRIPTION OF ITEM

QUANTITY

VALUE

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

The following factors gave rise to the surplus items:

_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________

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Inventory Management Policy

ANNEXURE C (CONT.)

2.

DEFICIT INVENTORY

DESCRIPTION OF ITEM

QUANTITY

VALUE

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Total value of issues for the period under review

R ________________________

The following factors gave rise to the deficit items:

_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
We certify that an inventory count of items was undertaken by:

1.

Name: ___________________ Rank:___________________ Signature: ______________________

2.

Name: ___________________ Rank:___________________ Signature: ______________________

3.

Name: ___________________ Rank:___________________ Signature: ______________________

_________________________________________

_______________________

HEAD OF DEPARTMENT

DATE

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ANNEXURE D
STOCK REQUISITION

REQ NUMBER ---------------

DEPARTMENT: ______________________
DECRIPTION

ITEM NO

BIN NO

QUANTITY

VOTE NO

I hereby certify that the above goods was received from the Dispatch Clerk

DATE: ____________

SIGNATURE: _________________

24

Lesedi Local Municipality

Inventory Management Policy

BIN CARDS

ANNEXURE E
ISSUING
Date

MIN

Req No

Quantity

MAX

RECEIVING

Date

Supplier

Order

Price

Quantity

Number

25

Balance

Date

Req No

Quantity

Balance