PERFORMA FOR SUBMISSION OF PROJECT PROPOSALS
UNDER SEED DIVISION OF DST
For official use only
Project Ref. No.
Scheme/Programme
Date of receipt
TIE-Programme
Part I: General Information
1. Project Title (should be focused not exceeding 10-12 words):
2. i. Name of PI:
ii. Name of Co-I:
3. Name of organization & place:
4. Type of organization:
Implementing Org.
Collaborator
Academic institution
Research organization
S&T Council
Voluntary Organization
Other (please specify)
* Joint proposals with academic and/or research institutions will be encouraged.
5. Is this first project proposal from your organization seeking support from SEED Division
(formerly Science & Society Division)?
Yes/No
6. Whether your organization has been sanctioned projects by DST/other central or State
Government departments in the past (up to 10 years)? If yes:
SN
Title of project
File No.
Name
of
Division in
DST
Date
of
completion/
status
Amount
(Rs lakh)
Whether
final
UC/SE & project
completion
report has been
submitted (if yes,
mention date)
7. Whether the same or a similar proposal has been submitted to any other agency/funded for full
or partial support? If yes, please give details. If sanctioned please enclose copy of sanction
order.
SN
Title of project proposal
Funding agency
Date
of Amount
submission/sanction (Rs lakh)
Status
8. Whether project activities require any clearance from relevant authorities in respect of any
environmental/legal/ethical issues?
Yes/No
11. Duration (months):
12. Cost (Rs): Recurring _____ lakh; Non-recurring ______ lakh
13. Draft/Cheque to be made in favour of ____________________ payable at ___________
(As per approval of governing/executive body of the organization)
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CHECKLIST FOR SEED PROJECT APPLICATIONS
Before submitting the application, please ensure that the proposal is complete in all respects as
per the following list (Mark in the box if included in the proposal):
Duly filled application form (complete with all Annexures)- 10 hard
copies plus 1 soft copy on a CD
Annual reports & audited accounts of the organization for previous 3
years- 1 set only
Copy of valid registration certificate, Article & MOU with Bye
Laws/Trust Deed-1 set only
* Proposal not completes in all respects and without supporting documents may lead to
delays in processing at DSTs end.
Part II: Proposal Summary (Restricted to 3 pages only)
1.
Project Title:
2.
Nature of project:
(Pl. tick one or more boxes, as applicable)
Technology development (new product/process or up/down scaling of
existing systems)
Technology development & transfer (development of product/process
followed by field adaptation trials, demonstrations & transfer of
technology)
Technology dissemination (dissemination of available technology for
solution of identified problem )
technology adaptation/optimization, demo and training
Other (Please specify)
3.
Implementing Organization (s):
Role & responsibility
a. Implementing Org.
b. Collaborator(s)
4.
5.
Name of PI, Co-PI and Affiliation:
i. PI
Name
Organization
City (with pin code)
Highest qualification & subject
ii. Co-I
Name
Organization
City (with pin code)
Highest qualification & subject
i. Statement of the Problem being proposed to be addressed:
ii. Suggested Solution:
6.
Objectives (Only 4-5 focused one that can be observed, measured or clearly
assessable):
i.
ii.
iii.
7.
i.
Methodology and Work Plan (Max. 250 words):
State the methodology in a sequence of clearly defined steps leading to
achievement of the stated objectives
ii. Phase wise Work plan of action with time line giving milestones in tabular form
8.
Project Area:
Project Area: Rural Urban Semi urban Ru-urb
Geographical focus area where technology would be tested.
Village(s)/urban locality:_________________
Block/Taluka: __________________
District: _______________________; State: _________________________
9.
Total Budget (Rs):
i. Recurring Cost (Rs):
ii. Non-Recurring Cost (Rs):
SN
Item
1st Yr
2nd Yr
Budget
3rd Yr
Total
Recurring
1. Manpower
2. Consumables
3. Travel
4. Demo/ Training expenses (if
applicable)
5. Contingencies/Other costs
6. Institutional Overheads*
Non-Recurring
Permanent equipment
Construction of work shed/structures
Fabrication of prototype equipment
Grand Total (A+B)
10. Project Duration:
11.
months
Deliverables (the list below must correspond with and be derived from # 6 & # 7):
Deliverable
Product development/adaptation
Process development/adaptation
Technology package for development of the project area
Documentation (e.g. reports, papers, articles, technology
manuals, patents)
Technology capability development & training
Scientific knowledge and/or data generation leading to
technology development in future
Replication plan for technology dissemination
Other (Please specify)
Mark
Brief description
Part III.
Technical Details
1.
Title(should be focused not exceeding 10-12 words) :
2.
I. Statement of the problem & key problems identified- need assessment
i. State the main problem you seek to address (100 words):
ii. Who has this problem, where does it occur (30 words):
iii. How did you come to know of this, did the people who have problem approach you
or you visualized it yourself (50 words):
iv. Why is it important to solve it (50 words):
II. Suggested solution technology gaps
(Describe how the proposal will lead to a novel and effective solution, based on a
scientifically and technically sound concept and keeping in view the user needs and local
availability of resources)
i. Outline your idea or solution you plan to develop (50 words):
ii Did you think up the technological solution within your team or was it thought up in
consultation with others (who) (50 words):
iii Are you aware of any other initiative related to proposed activities to solve this
problem? What were the outcomes? (50 words):
3.
Review of Status - National and International(100 words):
(Mention importance of the project in context of the current status, and demonstrate how the
project will progress beyond the state-of-art or the best initiative tried by others in providing
new innovative technological solution to the identified problem and user needs)
4.
5.
Objectives ((Only 1-4 focused
assessable):
i.
ii.
iii.
one that can be observed, measured or clearly
Methodology( 150 words):
(Describe how the project will leverage livelihood/economic opportunities and solve societal
challenges in a sustainable way. Also explain how, and in what way, the project will contribute to
the advancement of knowledge in the subject/topic. Support with relevant details, e.g. flow chart,
model, survey procedures, protocols, engineering design/schematic/layout plan with relevant
details and specifications of the proposed system/process/ equipment - as applicable. If some
specifications or details can not be given at this stage, mention so and give reasons)
6.
Environmental, Legal and Ethical Issues:
(Explain any environmental, legal and ethical compliance issues. Please mention how these will be
addressed & enclose clearance certificate from concerned authorities if required)
7.
Work Plan (150 words - Please also provide activities schedule Pert Diagram):
i. Phase wise work plan of action with time line giving milestones in tabular form
(Describe how the proposal includes a plan for pilot application or trial in a realistic user
environment of the technology/product, where the expected impacts to meet end user needs may
be demonstrated to the fullest feasible extent).
ii. Technology Selection
(State the criteria used for selection of technology for addressing key problem(s) and the
assessment of available technologies related to the project)
iii. Technology Development/Adoption/Modification/Capacity buiding as applicable
(Provide information on the new R&D/adapted R & D to be carried out for technology
development/adoption/ modification and brief description of the technology or training package(s)
to be used. Information should be provided on the scale of operation, minimum economic viable
scale, estimated cost and likely benefits of the proposed technological intervention):
iv. Institutions/places where detailed lab/field testing will be carried out:
v. Source of Technology:
Source
Generated in-house by staff
Generated in-house by employing outside experts
Borrowed from an outside institution/expert
Modification of technlogy/know-how being used
by the beneficiaries
Any other (please specify):
Name of agency/institution/individual expert
vi. Mechanisms for Beneficiary Involvement:
(Please indicate how participation of beneficiaries in the project work will be ensured)
8.
Deliverables (the list below must correspond with and be derived from # 4 & # 5. Please also
indicate affordability of deliverables to the target beneficiaries):
Deliverable
Product development/adaptation
Process development/adaptation
Technology package for development of the
project area
Documentation (e.g. reports, papers, articles,
technology manuals, patents)
Technology capability development
Scientific knowledge and/or data generation
leading to technology development in future
Other (Please specify)
Estimated Benefits ( 100 words):
Benefit
Mark
Cost-reduction
Adoption
of
new
technologies/products/ processes
by beneficiaries
Facilities created for use of
beneficiaries
Device(s) taken up for production
Knowledge generation
Improvement in health of
beneficiaries/sanitation/Less
drudgery in work
Motivation and mobilization of
organizations for replication of
project achievements
Others (Please specify)
Mark
Brief description
9.
Brief description
Note: Please also comments on the possible benefit sharing mechanism of project outcome by different
stakeholders.
10. Self- sustainability of the project after SEEDs project support is over (30 words):
11. Possibility of replication of project in similar areas (after the proposed technological solution
is proven, how it will be distributed? Replication plan may be provided. Involving state govt. for
large scale technology dissemination or via market or any other means - any entrepreneur or
business person involved in the work in any manner?):
Part IV. Budget Details
BUDGET ESTIMATES: SUMMARY
(In Rupee lakh)
SN
Item
1st Yr
Total
Recurring
1. Manpower
2. Consumables
3. Travel
4. Training programmes (if applicable)
5. Contingencies/Other costs
6. Institutional Overheads*
Non-Recurring
Permanent equipment
Construction of work shed/structures
Fabrication of prototype equipment
Grand Total (A+B)
Budget
2nd Yr
3rd Yr
Financial Year : April to March
Please refer the Guidelines for prescribed ceilings.
It is essential to provide brief & adequate justification for each item of expenditure.
A. Recurring:
1. BUDGET FOR MANPOWER
SN
Designation
No.
Qualification
&
experience
Monthly
emolument
(Rs)
Budget (Rs lakh)
1st Yr
2nd Yr 3rd Yr
Total
i. Only NET/GATE qualified candidates can be appointed as Res. Associate/SRF/JRF. In other
ii.
iii.
cases, designations, qualifications & experience conditions shall be applicable as prescribed in the
Guidelines.
DST would not entertain any request for hike in emolument of project staff during the project
period.
Limited funds may be allowed as Honorarium to Experts for need-specific consultancy.
2. BUDGET FOR CONSUMABLES*
SN
Description of consumable
Qty./Yr
1st Yr
Budget (Rs lakh)
2nd Yr
3rd Yr
Total
* Includes items like chemicals, glasswares, supplies, seed, pesticides, fertilizers, raw materials, stationery,
etc.
3. BUDGET FOR TRAVEL
SN
Purpose
1st Yr
Project logistics
8
Budget (Rs lakh)
2nd Yr
3rd Yr
Total
2
3
Field activities
DST review meetings
i.
ii.
iii.
International travel is not permitted
The project personnel shall exercise utmost austerity while traveling.
Please provide detailed justification for budget proposed under first two headings.
4. FIELD DEMO/TRAININGS*
SN
Description of field demos
/trainings
No/Yr
Budget (Rs lakh)
1st Yr
2nd Yr
3rd Yr
Total
* Include material for technology demo, training manuals, training expenses for beneficiaries.
Note: For training give details about the subject of training(s), no. of beneficiaries/training,
duration of training days, cost /training).
5. BUDGET FOR CONTINGENCIES*
SN
Item
Qty./Yr
st
1 Yr
Budget (Rs lakh)
2nd Yr
3rd Yr
Total
* Includes items like computer time, secretarial assistance, documentation, cost of technology
transfers/acquisitions (intellectual fees), lab/field trials, maintenance/servicing of equipment, incidental
expenses, etc.
B. Non-Recurring:
BUDGET FOR PERMANENT EQUIPMENT/WORKSHED/STRUCTURES
SN
Equipment/Item details
Qty
Budget
(Rs lakh)
1
2
3
4
i.
ii.
iii.
iv.
Include installation charges, transport, taxes/duties/levies, etc. Please try to avail tax/duty
exemptions as applicable to your institution/organization.
Budgetary quotations will be required for permanent equipment (estimates, if the equipment is to
be fabricated locally for prototype testing etc) and other items under non-recurring head, once
project is approved for financial support.
Drawings/layouts, etc. prepared by authorized professionals/agencies should be submitted for
proposed assistive devices/work shed/structures, if applicable, and supported by documents
showing availability of required land along with consent letter from the owner
(Panchayat/individual/Govt./etc.).
Proper record should be maintained for the items procured under this Head.
Part [Link] Team
1. Team Members (Include bio-data of PI & Co-PI only):
PI
Co-1
Co-I-2/
RA/Tech. or
project Asst.
Field worker
Name
Designation
Organization
Sex (M/F)
Date of birth
Address
Phone, fax, email, mobile
Whether drawing salary from
any other source
2. Nature of Implementing Organization (Mark in the box):
Academic institution
Research organization
S&T Council or State established autonomous organization
Voluntary Organization, registered under
Societies Registration Act (1860) or a State amendment thereof
Indian Trust Act (1882) or
Religious and Charitable Institutions Registration Act (1920)
Institutions incorporated under the Companies Act, setup for non-profit objectives
(e.g. under Section 25)
Professional & industry Associations
Private R&D centre (recognized by DSIR)
Other (please specify)
3. Implementing Organization (& collaborators):
Name of the organization:
Address:
District:
State:
Pin:
Telephone with STD code):
Email:
Website:
Fax:
Details of Organization
Year of Establishment:
Registration No & Date:
FCRA Registration No & Date:
PAN #:
Bank Account #:
Chief Functionary:
Annual budget in last financial year:
Major areas of activities during the last three years:
Number of projects carried out during last three years:
Valid upto:
Valid upto:
4. Capability of the Organization(s):
I. Expertise available
Impl. Org.
No. of full-time staff with professional qualifications
No. of persons available as professional consultants
Facilities/Assets/Equipments available
10
Collaborator
II. Facilities/Assets/Equipments available
Impl. Org.
Collaborator
III. Financial Position for last Three Years:
Fin. Year
Total Receipt
(Rs Lakh)
Total Expenditure
(Rs Lakh)
Remarks
V. Any Other Capability (please specify):
5. Whether the implementing organization and/or collaborators have previously worked in the
proposed project area? If yes, please give details (project/activities and highlights, availability
of any local office, infrastructure, etc.). If no, please mention strategy for working in this area.
6. Role & responsibility of collaborators:
Role
Responsibility
Implementing Org.
Collaborator
7. List of on-going and completed projects by the organizations in last ten years:
Title of project
File #
Sponsoring
agency
11
Year
(Start-Finish)
Cost
lakh)
(Rs
Annexures (to be attached or indicate page no. if already included in the
text of the proposal)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Endorsement from the Head of Institution
Certificate from the Investigators
Biodata of Investigators
Baseline data in the project area
Dissemination Plan (provide a dissemination plan which shows how the project
achievements will be properly disseminated)
Environmental, Legal and Ethical Issues clearance certificate/documents*.
List of Deliverables
List of Completed and Ongoing Projects
Engineering drawings/Plan/Flow diagram/test protocol
Cost Benefit Analysis
Business Plan for proposed project proposal*
Business models developed*
Training programmes/workshops organized*
Technologies/products developed and/or disseminated
List of publications (reports, papers, patents, etc.)
Awards won by the organization
Major achievements in last three years
Pattern of receipts and expenditure during last three years
Formal arrangement (e.g. MOUs) with other organizations
List of available staff with date of joining
List of major equipment and assets available with source of receipt and year of
procurement
* Applicable particularly for projects related to technology development or up scaling.
12
ENDORSEMENT FROM THE HEAD OF INSTITUTION
(TO BE GIVEN ON LETTER HEAD)
PROJECT TITLE: _______________________________________________________
________________________________________________________________________
1.
Certified that the Institute welcomes participation of Dr./Shri/Smt./Km.
____________________ as the Principal Investigator and Dr./Shri/Smt./Km.
_____________________________________________________ as the CoInvestigator for the project and that in the unforeseen event of discontinuance by
the Principal Investigator, the Co-Investigator will assume the responsibility for
the fruitful completion of the project (after obtaining consent in advance from
DST).
2.
Certified that the equipment, other basic facilities and such other administrative
facilities as per terms and conditions of the grant, will be extended to investigator
(s) throughout the duration of the project.
3.
Institute assures financial and other managerial responsibilities of the project.
4.
Certified that the organisation has never been blacklisted by any department of the
State Government or Central Government.
5.
The organisation has the following ongoing projects from DST
Name and Signature of Head of Institution
Date:
Place:.
REMARKS
In regard to research proposals emanating from scientific institutions/laboratories under
various scientific departments the Head of the institution is required to provide a justification
indicating clearly whether the research proposals falls in line with the normal research activities
of the institution or not and if not, the scientific reasons which merit its consideration by DST.
13
CERTIFICATE FROM THE INVESTIGATOR
PROJECT TITLE: _______________________________________________________
________________________________________________________________________
________________________________________________________________________
1.
We agree to abide by the terms and conditions of the DST grant.
2.
We did not submit this or a similar project proposal elsewhere for financial
support.
3.
We have explored and ensured that equipment and basic facilities will actually be
available as and when required for the purpose of the project. We shall not
request financial support under this project, for procurement of these items.
4.
We undertake that spare time on permanent equipment will be made available to
other users.
5.
We have enclosed the following materials:
ITEMS
(a)
(b)
(c)
NUMBER OF COPIES
Endorsement from the Head of
the Institution (on letter head)
Copies of the proposals
Registration certificate, Memorandum
of association, rules and regulations of
the institution, Audited Balance Sheet
and annual report of previous three years.
Date :
Name & Signature of
Principal Investigator
Place:..
14
One
15
One
Name & Signature
of Co-Investigator
PROFORMA FOR BIODATA OF INVESTIGATORS (P.I. & CO-P.I.)
A.
Name
B.
Date of Birth
C.
Institution
D.
Whether belongs to SC/ST
E.
Academic and professional career:
Academic career:
Professional career:
F.
Award/Prize/Certificate etc. won by the investigator:
G.
Publication (Numbers only)
Books
Patents
Research Papers, reports
Others (please specify)
General articles
H. (1) List of completed and on going projects
Sl. No.
Title of Project
Duration
From to
Total Cost
Funding Agency
(2) List of projects submitted
Sl. No.
Title of the project
Name of Organization
15
Status
16
