Crewing Processess
Crewing Department Apprenticemate/Cadet Crew/Employee
Sourcing and Recruitment of Officers and Crew
Start
Newspaper,
Training Center Training Center or Newspaper
Walk – in?
Contact newspaper
Visit various training outlet to post hiring
Walk – In
center to inform of status on the
current hiring status. classified ads section
through email.
Inform applicant of
the current hiring
status.
Hiring? No
Yes
No Pass? Do initial interview
Yes
Forward applicant to
Engine/ Deck
Engine Engr. Rondina
Crew?
(Tech Manager)
Deck
Forward applicant to
Mr. Bonie Tiongzon Yes Pass? No
(Consultant)
Forward applicant to
Captain Demaluan
No Pass? Yes
(Marine Operations
Head)
Let applicant fill out
Pre – employment Yes Pass? No
Hiring and On – Boarding of Officers and Crew/Reliever
checklist
Cross check pre –
employment
checklist.
Submit Embarkation
Provide
form to the
Embarkation form
Chiefmate or Master
Reliever?
Submit all
documents and
original affiliation to
3rd Mate
Let applicant sign
reliever contract.
Attend On – Board
End briefing of officers/
crew/ relievers
Start
Provide clearance
Clearance form Signatory of
form for regular on
assigned
board
department head
apprenticemate.
Assessment and On – Boarding of Cadets
Forward the
Signatory of crew clearance form with
manager and complete signatory
bunkering manager to crewing
department
Provide
Embarkation form embarkation form
for deployment as
per assigned
department
End
Start
Performance appraisal must
be conducted after three(3)
months of service for the
Request for
position of Master, Chiefmate,
performance Conduct personal
Chief Engineer and 2nd
appraisal form from assessment
Engineer while the rest of the
Upgrading the Status of Sea – Based Employees
HRD
crew will be assessed after
six(6) months of service in the
company.
Performance appraisal
assessment will be
conducted by the
Captain for Deck crew
and Chief Engineer for
Engine crew.
Signatory of MOH, Crew
Manage, Union
President, Captain as per
End
vessel assigned and
CEO/President of Trans
Asia Shipping Line Inc.,
Start
Submit leave form
Approval by the
Leave Application for Sea – Based Employees
to crewing
Crew Manager and Secure Replacement
department with
Marine Operations Personnel
approval of the head
Head
departments
Submission of
Provide leave form
Disembarkation must be 15
form for the leave days prior to
applicant and the effective
embarkation form leave date
for the reliever
Attach approved
leave form with the
End
disembarkation
form
Start
3 days for both Current/ Current/
resigned and current Resigned? Resigned?
employees and 1
week for prev. cadets Resigned Resigned
Current Current
Inform person of the Submit CS form Submit CS form
Submit Certificate to timeline on when Signed by Master to Signed by Master to
Sir Abraham Sy for they could get their Crewing Crewing
signatory Certificate of Department and pay Department and pay
Service. Php100.00 Php100.00
Submit Clearance Submit Clearance
form and form and
Certificate of Service
Submit Certificate to Release Certificate
disembarkation disembarkation
Ms. Judy Sandoval to the person
form to Crewing form to Crewing
for Sealing requesting.
Department and pay Department and pay
Php700.00 Php100.00
End
Start
Request Request
Embarkation and Embarkation and
Disembarkation Disembarkation
form from Crewing form from Crewing
Department Department
Embarkation and DisembarktionPhase
Submit Embarkation Submit Embarkation
and Disembarkation and Disembarkation
Form to assigned Form to assigned
Chiefmate Chiefmate
Submit all original Submit all original
documents to documents to
assigned 3rd mate assigned 3rd mate
End
Start
Recall leave of
Is there available
Yes officers/ crew/
officers on leave?
relivers
No
Submit letter A maximum of 3
requesting for months per
dispensation of crew dispensation and
attaching any proof limited to 3 times
Dispensation of Crew
of sourcing. per crew member.
Once approved, pay
End
any fee required.
Contact NCNS
Start NCNS? Yes officer/ crew/
relievers
No
Absences
End
