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Insurance Claim Document Request

This document provides a sample letter that can be used to request copies of documents related to an insurance claim from the insurance company. The letter requests copies of inspection reports, estimates, measurements, notes, damage assessments, and the complete claim file. It specifies that all documents relating to the evaluation of damages should be provided within 15 days. The letter is intended to help the insured obtain information to understand the claims process and settlement.

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414 views1 page

Insurance Claim Document Request

This document provides a sample letter that can be used to request copies of documents related to an insurance claim from the insurance company. The letter requests copies of inspection reports, estimates, measurements, notes, damage assessments, and the complete claim file. It specifies that all documents relating to the evaluation of damages should be provided within 15 days. The letter is intended to help the insured obtain information to understand the claims process and settlement.

Uploaded by

sumanT9
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd

 

Sample Letter for Requesting Copies of Claim-Related Documents


• Use  this  letter  to  request  copies  of  documents  related  to  your  insurance  claim  such  as  inspection  
reports,  estimates,  measurements,  notes,  and  damage  assessments.    
• Use  this  letter  to  request  a  complete  copy  of  your  claim  file  from  your  insurance  company.  

NOTE: This  letter  is  a  sample  that  must  be  customized  to  fit  the  facts  of  your  individual  situation  and  
claim.  All  bracketed  and  underlined  portions  must  be  completed  or  revised  before  sending.  

(Date)  

(Name  of  adjuster  or  highest-­‐ranking  ins.  co.  employee  you  can  identify)    
(Name  of  Insurance  Co.)  
(Address)  

Re:  Claim  Number  _____________  


Date  of  Loss:  _____________  
Name  of  Insured:  _______________________  
Address  of  Insured  Property:  _________________________________________  

Dear  [INSURANCE  COMPANY],  

As  part  of  your  investigation  of  our  claim,  your  adjuster  and  people  associated  with  or  hired  by  your  
company  may  have  inspected  our  property,  taken  notes  and  written  or  obtained  reports  and  estimates  
on  the  damage.    We  need  to  see  those  reports  and  estimates  so  we  can  be  informed  and  continue  
cooperating  with  you  on  our  claim.    Thank  you  in  advance  for  your  return  cooperation.  

Please  provide  complete  copies  of  our  claim  file  and/or  all  claim-­‐related  documents.  For  purposes  of  this  
request,  "claim-­‐related  documents"  means  all  documents  that  relate  to  the  evaluation  of  damages,  
including,  but  not  limited  to,  repair  and  replacement  estimates  and  bids,  appraisals,  scopes  of  loss,  
drawings,  plans,  reports,  third-­‐party  findings  on  the  amount  of  loss,  covered  damages,  and  cost  of  
repairs,  and  all  other  valuation,  measurement,  and  loss  adjustment  calculations  of  the  amount  of  loss,  
covered  damage,  and  cost  of  repairs.    

[NOTE:    If  you  live  in  California,  your  insurance  company  is  legally  required  to  comply  with  this  request  
by  Cal.  Ins.  Code  section  2071  –  Requirements  in  Case  Loss  Occurs]  

Please  send  these  documents  to  the  mailing  address  listed  below  within  fifteen  (15)  calendar  days  of  the  
date  of  this  letter.  Thank  you  in  advance  for  your  prompt  handling  of  this  request.  I  look  forward  to  
receiving  the  above-­‐requested  documents  and  working  with  [INSURANCE  COMPANY]  to  reach  a  full,  fair  
and  timely  settlement.    

Sincerely,  
YOUR  NAME    
MAILING  ADDRESS    
 

The  information  in  this  publication  is  for  general  informational  purposes,  and  is  not  a  substitute  for  legal  advice.  United  Policyholders  does  not  sell  
insurance  or  certify,  endorse  or  warrant  any  of  the  insurance  products,  vendors  or  professionals  identified  at  our  website  or  in  our  publications.  
 
©  2016  United  Policyholders,  All  rights  reserved.      
Website:  [Link]  |  Email:  info@[Link]    |  Federal  Tax  ID:  94-­‐3162024  

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