R E S OL U T I O N NO .

1 2 - 2 01 8

APPROVING THE ISSUANCE OF A CIRCULAR FOR THE RECOGNITION OF

CAPACITY DEVELOPMENT ACTIVITIES AND EXISTING POOL OF
PROCUREMENT TRAINERS PURSUANT TO SECTION 16 OF REPUBLIC ACT
(RA) NO. 9184 AND ITS 2016 REVISED IMPLEMENTING RULES AND
REGULATIONS (IRR)

WHEREAS, Section 16 of RA No. 9184, mandates the Government Procurement Policy

Board (GPPB) to establish a sustained training program to professionalize and develop the
capacity of the Bids and Awards Committee (BAC), BAC Secretariat and Technical Working
Group (TWG) members of Procuring Entities;

WHEREAS, Section 16 of the 2016 revised IRR of RA 9184 further provides that:

The Head of the Procuring Entity (HoPE) shall ensure that the BAC, its
Secretariat and TWG members, including other relevant procurement personnel
are sent to attend procurement training or capacity development program and
should have satisfactorily completed such training or program conducted,
authorized or accredited by the GPPB through its Technical Support Office,
within six (6) months upon their designation. The HoPE is likewise encouraged
to attend similar procurement trainings and capacity development activities;

WHEREAS, in line with the GPPB and its Technical Support Office’s (TSO) effort to
strengthen the capacity of procurement practitioners for effective implementation and
enforcement of Republic Act No. 9184, and allied laws, rules and regulations, the GPPB-TSO
proposed the issuance of a Circular to provide guidance and conditions on the recognition of
training activities and the existing pool of trainers by the GPPB pursuant to Section 16 of RA
9184 and its 2016 revised IRR;

WHEREAS, in the 3rd regular meeting of the Inter-Agency Technical Working Group
(IATWG) held on 17 August 2018, the proposed Circular was presented by the GPPB-TSO,
and the IATWG agreed to recommend to the GPPB the issuance of such Circular subject to
following comments:
1) Include in the recognition the procurement training activities organized and
conducted by private organizations such as PICPA, AGIA, PAGBA,
PHILLBO, AGAP, etc. with Resource Persons coming from GPPB-TSO
and/or the pool of recognized trainers, and
2) Remove the provision the “[a]ward of honoraria to GPPB-TSO recognized
trainers is not required or mandatory” to avoid confusion;
WHEREAS, during the 3rd GPPB Meeting on 4 September 2018, the GPPB-TSO
presented the proposed Circular and comments from the IATWG, and after careful review and
due deliberation, the Board approved the issuance of the same, subject to the following
comments:

1) Provision of the Annual Calendar of Training Activities;

GPPB Resolution No. 12-2018, dated 04 September 2018 page 1 of 3

 2) Standardization of Curriculum for GPPB Recognized Training Activities;
3) Participation in the eLearning Platform as an equivalent to attendance to a
GPPB Recognized Training; and
4) BAC, its Secretariat and TWG members, shall not be entitled to honoraria
in case of non-attendance to training activities pursuant to Section 16 of the
revised IRR of RA 9184.

NOW, THEREFORE, for and in view of all the foregoing, WE, the Members of the
GOVERNMENT PROCUREMENT POLICY BOARD, by virtue of the powers vested on US by law
and other executive issuances, hereby RESOLVE to confirm, adopt, and approve, as WE
hereby confirm, adopt, and approve the issuance of the Circular providing guidance and
conditions on the recognition of training activities and the existing pool of trainers by the GPPB
pursuant to Section 16 of RA 9184 and its 2016 revised IRR, a copy of which is hereto attached
as Annex “A”;

This Resolution and Circular shall take effect after fifteen (15) days following the
publication in the Official Gazette or a newspaper of general nationwide circulation and upon
filing with the University of the Philippines Law Center of three (3) certified true copies of this
Resolution.

APPROVED this 4th day of September 2018 at Pasig City, Philippines.

(SGD) (SGD)
_____________________________________ _____________________________________
DEPARTMENT OF BUDGET AND NATIONAL ECONOMIC AND
MANAGEMENT DEVELOPMENT AUTHORITY

(SGD) (SGD)
_____________________________________ _____________________________________
DEPARTMENT OF EDUCATION DEPARTMENT OF ENERGY

(SGD)
_____________________________________ _____________________________________
DEPARTMENT OF FINANCE DEPARTMENT OF HEALTH

(SGD)
_____________________________________ _____________________________________
DEPARTMENT OF INFORMATION DEPARTMENT OF THE INTERIOR
AND COMMUNICATIONS AND LOCAL GOVERNMENT
TECHNOLOGY

GPPB Resolution No. 12-2018, dated 4 September 2018 page 2 of 3

_____________________________________ _____________________________________
DEPARTMENT OF NATIONAL DEPARTMENT OF PUBLIC WORKS
DEFENSE AND HIGHWAYS

(SGD) (SGD)
_____________________________________ _____________________________________
DEPARTMENT OF SCIENCE AND DEPARTMENT OF TRADE AND
TECHNOLOGY INDUSTRY

(SGD) (SGD)
_____________________________________ _____________________________________
DEPARTMENT OF TRANSPORTATION PRIVATE SECTOR REPRESENTATIVE

GPPB Resolution No. 12-2018, dated 4 September 2018 page 3 of 3

 ANNEX “A”

Unit 2506 Raffles Corporate Center,

F. Ortigas Jr. Road, Ortigas Center,
Pasig City, Philippines 1605

CIRCULAR 07-2018
04 September 2018

TO : Heads of Departments, Bureaus, Offices and Agencies of the

National Government including State Universities and Colleges,
Government Owned and/or Controlled Corporations,
Government Financial Institutions, and Local Government Units

SUBJECT : Guidelines and Conditions in the Recognition of GPPB

Procurement Trainings or Capacity Development Activities
Pursuant to Section 16 of Republic Act (RA) No. 9184 and its 2016
revised Implementing Rules and Regulations (IRR) and the
Recognition of the Existing Pool of Procurement Trainers

1.0 PURPOSE

This Circular is issued to provide guidance on the conditions for the recognition
of procurement trainings or capacity development activities pursuant to Section
16 of the 2016 revised IRR of RA 9184, and to confer authority to the existing
pool of trainers of the Government Procurement Policy Board – Technical
Support Office (GPPB-TSO) to conduct procurement trainings.

2.0 SCOPE/COVERAGE

2.1. All Departments, Bureaus, Offices and Agencies of the National

Government including State Universities and Colleges, Government-
Owned and/or Controlled Corporations, Government Financial
Institutions, and Local Government Units; and

2.2. All GPPB-TSO Recognized Trainers, who serve as Lectures, Resource

Persons and Speakers in Seminars, Training Programs and other similar
activities on RA 9184 and its revised IRR.

3.0 PROFESSIONALIZATION OF BAC, TWG MEMBERS AND

PROCUREMENT UNITS

3.1. Pursuant to Section 16 of the 2016 revised IRR of RA 9184, the GPPB
shall establish a sustained training program to develop the capability of
the Bids and Awards Committees (BACs), BAC Secretariats, Technical
Working Groups (TWGs), and the Procurement Units of Procuring
Entities, and professionalize the same.
 3.2. The Head of the Procuring Entity (HoPE) shall ensure that the BAC, its
Secretariat and TWG members, including other relevant procurement
personnel are sent to attend procurement training or capacity development
program.

3.3. Within six (6) months upon designation, the BAC, its Secretariat and
TWG members should have satisfactorily completed such training or
program conducted, authorized or accredited by the GPPB through its
TSO.

4.0 PROCUREMENT TRAININGS OR CAPACITY DEVELOPMENT

ACTIVITIES THAT ARE RECOGNIZED BY GPPB

4.1. Provided that it shall meet the parameters set forth in this Circular, the
following are considered as training or capacity development activities
by GPPB:

4.1.1. Trainings conducted and organized by GPPB-TSO;

4.1.2. In-House Trainings conducted and organized by agencies, with

RPs from GPPB-TSO and/or from the pool of GPPB recognized
trainers;

4.1.3. Trainings conducted and organized by private organizations such

as PICPA, AGIA, PAGBA, PHILLBO, AGAP, etc. with RPs
from GPPB-TSO and/or pool of recognized trainers, ONLY for
the allocated time slot for procurement or procurement related
topic;

4.1.4. Certification Course for Procurement Practitioners; and

4.1.5. Procurement eLearning Program.

5.0 CONDITIONS FOR THE RECOGNITION OF GPPB PROCUREMENT

TRAININGS OR CAPACITY DEVELOPMENT ACTIVITIES

5.1 A procurement training or capacity development activity is considered

recognized by GPPB pursuant to Section 16 of the 2016 revised IRR, if
it complies with the following conditions:

5.1.1 It must comprise a minimum of eight (8) hours of training,

accomplished at once or accumulated within six (6) months from
designation;

5.1.2 In cases of in-house trainings organized and conducted by an

agency or a private organization:
 5.1.2.1 The requesting agency or private organization must send
a formal letter requesting for Resource Person/s to GPPB-
TSO, addressed to its Executive Director;

5.1.2.2 Should the requesting agency or private organization

have identified a resource speaker from the pool of GPPB
recognized trainers, although this is strongly discouraged,
the GPPB-TSO must still be notified/informed in writing
for endorsement purposes;

5.1.2.3 The requesting agency or private organization must

conform to the procedure and timeline for request for
training as provided in GPPB-TSO’s service charter; and

5.1.2.4 The agency or private organization must be able to

submit the following documents within three (3) days
after the conduct of the training;

5.1.2.4.1 Post-training evaluation forms duly

accomplished by participants;

5.1.2.4.2 Accomplished Data Gathering Form;

5.1.2.4.3 Training coordination feedback form duly

accomplished by the training committee or
authorized personnel of the requesting agency
or private organization; and

5.1.2.4.4 A copy of actual attendance sheet, reflecting

the full names, designation, and contact details
of participants that completed the training,
signed by the participants and certified true
and correct by the authorized personnel
requesting agency or private organization.

5.1.3 In cases of participation in Certification/Diploma Courses or

Procurement eLearning Program:

5.1.3.1 The Certification or Diploma Course must be enrolled

with any of GPPB-TSO’s partner SUCs;

5.1.3.2 The elearning platform must be maintained by GPPB-

TSO; and

5.1.3.3 Successful completion of all requirements in any level of

the course shall be sufficient compliance with Section 16
of the 2016 revised IRR of RA 9184.
6.0 PROOFS OF COMPLIANCE WITH SECTION 16 OF THE 2016
REVISED IRR OF RA 9184

6.1 Any of the following may be presented as proof of participation and

completion of a minimum of eight (8) hours procurement training in
compliance with Section 16 of the 2016 revised IRR of RA 9184:

6.1.1 Certificate of Participation issued by GPPB-TSO for

procurement trainings or capacity development activities
organized and conducted by GPPB-TSO, reflecting the date,
venue of training and the number of hours completed, which
must be a minimum of eight (8) training hours;

6.1.2 Certificate of Participation issued by requesting agency or

private organization for procurement trainings or capacity
development activities endorsed by GPPB-TSO, reflecting the
date, venue of training and the number of hours completed,
which must be a minimum of eight (8) training hours;

6.1.2.1 The Certificate need not be signed by GPPB-TSO or its

representative. Instead, the submission of documents as
enumerated under Section 5.1.2.4shall attest to the
successful completion of the procurement training by the
procurement practitioner.

6.1.3 Certificate of Completion, any level of the Procurement Course,

issued by any of the partner SUCs of GPPB-TSO, reflecting the
date, venue of training and the number of hours completed, which
must be a minimum of eight (8) training hours ; and

6.1.4 Certificate of Completion, of any level of the Procurement

eLearning Program issued by GPPB-TSO, reflecting the date of
completion.

7.0 EPROCUREMENT eLEARNING PROGRAM AS A RECOGNIZED

CAPACITY DEVELOPMENT ACTIVITY

7.1 The eLearning Procurement Training Platform is an alternative

training/learning option, which has the following objectives:

7.1.1 To provide a more convenient training platform accessible

through conventional computers, smart phones, tablets and other
similar gadgets, which aims to help users learn the basics of
Philippine procurement system in their own pace and schedule,
wherever they are; and

7.1.2 To provide a ready training platform that will always be

available and accessible to procurement practitioners, bidders,
and other interested stakeholders. This will likewise address the
 need for procurement training for newly appointed procurement
officers due to reorganization of agencies’ procurement units.

7.2 Three Levels of the Procurement eLearning Program

7.2.1 Basic Level

The Basic Level must be completed in two (2) days from the date
of registration. It includes eight (8) modules and an objective-
type of examination where the user must be able to obtain a
passing score. A Certificate of Completion shall be issued to
users who shall successfully complete the level. Completion of
this level will provide access to the succeeding levels.

Modules include:

i. History of Procurement Laws

ii. Coverage, Scope and Application
iii. Principles of Public Procurement
iv. Procurement Organizations
v. Roles and Responsibilities
vi. Grant of Honoraria
vii. Professionalization Program
viii. Procurement Methods

An exam shall be provided towards the end of the Basic Level

for which a Certificate of Completion shall be issued to
successful users.

7.2.2 Intermediate Level

The Intermediate Level must be completed within three (3) days

from the date of completion of the Basic Level. At the end of the
3rd day, the modules for this level shall no longer be accessed.

Modules include:

i. Procurement Planning and Monitoring

a) Preparation of the Annual Procurement Plan (APP) and
Project Procurement Management Plan (PPMP)
b) Preparation of Procurement Monitoring Report (PMR)
ii. Procurement Procedures for Goods and Infrastructure
Projects
iii. Procurement Procedures for Consulting Services
iv. Alternative Methods of Procurement

An exam shall be provided towards the end of the Intermediate

Level for which a Certificate of Completion shall be issued to
successful users.
 7.2.3 Advanced Level

The Advanced Level must be completed within two (2) days

from the date of completion of the Intermediate Level. At the
end of the 2nd day, the modules for this level shall no longer be
accessed.

Modules include:

i. Philippine Bidding Documents for Goods and Services,

Infrastructure Projects and Consulting Services
ii. Contract Administration and Management
iii. Protest Mechanism, Penal, Civil and Administrative
Provisions, Blacklisting Guidelines

An exam shall be provided towards the end of the Advanced

Level for which a Certificate of Completion shall be issued to
successful users.

7.3 Issuance of Certificate of Completion on Procurement eLearning

Program

7.3.1 Upon completion of the Advanced Level, the user has the option to
take the final examinations, the coverage of which includes the
content of all three (3) levels. A passing score will entitle the user
a certificate of completion of the entire Procurement eLearning
Program.

8.0 RECOGNITION OF GPPB TRAINERS

8.1. The GPPB-TSO has an existing pool of recognized trainers who are
tapped as speakers/lecturers to conduct procurement trainings
nationwide.

8.2. The GPPB-TSO trainers are recognized after having successfully

completed the Recruitment, Selection, Recognition and Retention
Program of the GPPB-TSO composed of the following stages:

8.2.1. Preliminary Screening Against the Set Basic Requirements

8.2.2. Training on RA 9184, its IRR, PBDs and Assessment Exam
8.2.3. Skills and Values Formation Training-Workshop and Evaluation
of Facilitation and Presentation Skills
8.2.4. Conduct of In-House Training

8.3. Due to the acquired expertise gained from years of experience, and the
extensive work and research on government procurement, the GPPB-
TSO officials and staff, both past and present, shall be recognized
trainers on government procurement subject to compliance with the
 requirements of the GPPB-TSO’s Recruitment, Selection, Recognition
and Retention Program, or such other requirements or compliance
mechanism instituted by the GPPB-TSO;

8.4. The GPPB shall recognize GPPB-TSO recognized trainers among the
authorized resource speakers/lecturers to be tapped and/or conduct
procurement trainings pursuant to Sections 4.1.2 and 4.1.3, upon
satisfaction of the following requirements:

8.4.1. Submission of updated Profile Sheet; and

8.4.2. Signing of a Memorandum of Understanding (MOU) between the

Trainers and the GPPB Secretary, containing the following,
among others:

8.4.2.1. Minimum number of lectures per semester the trainer

should accommodate;

8.4.2.2. Prohibition on acceptance of training requests from

agencies and private organizations without proper
endorsement from GPPB-TSO;

8.4.2.3. Attendance and participation in Continuing Education

Program of GPPB-TSO, if applicable; and

8.4.2.4. Grant of honoraria shall be subject to existing budgeting

and auditing rules and regulations.

8.5. The GPPB-TSO shall maintain an updated list of recognized GPPB

trainers in its website.

9.0 This Circular shall take effect after fifteen (15) days following the publication in
the Official Gazette or a newspaper of general nationwide circulation and upon
filing with the University of the Philippines Law Center of three (3) certified true
copies of this Resolution.

10.0 For guidance and compliance.

(SGD)
BENJAMIN E. DIOKNO
Chairperson