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POINT OF SALE SYSTEM (POS)

FOR

KENWEI E-BIKE
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A System Analysis and Design Project

Presented to
The Software Department
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Camarin Campus
In Partial Fulfillment
of the Requirements for the Program
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
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Aguilar , Jenilyn

Depillo , Mary Joy

Tariga , Cathy Mae

October 2018
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CHAPTER 1

PROBLEM AND BACKGROUND OF THE STUDY

INTRODUCTION
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Technology is derived from discoveries of man; therefore, it includes the use of both

primitive and highly advanced tools and methods of works. The inventions and the

development of technology permitted people to expand their work at the shortest possible

time. With the assistance of technology, people are now using the most important and

most highly developed machine man has ever invented: The computer.
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Computer has changed the way people work specially in the field of industry and

commerce. Most business have used this in carrying out different business transactions.

Computer has been greatly valued for its skill to execute tasks more hastily and more

accurately than any human being had. These task include solving numerical calculations,
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storing necessary information, and organizing files that can be used by management and

other departments in the company in making economic decisions.

However, even with the existence of these highly developed technologies, some

business firms still prefer the manual system which requires more effort, time, cost, and

resources, because of its simplicity. Yes it is apparent that as the business gets larger, its
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process becomes complicated and thus requires a more convenient tool, which will help

attain the company’s goals and objectives. Organizations have to consider, acquire,

allocate and control certain factors which are necessary to achieve the goals and

objectives. Inventory management, being one of these factors, has always been a major
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preoccupation for the company’s survival and growth. The advancement of technology in

society makes life easy;

The Point of Sale System is used to make it easy to the other business to manage. It

calculates the sales for the day, month and year, and inventory system programs now on

the market lets you track the usage, monitor changes in unit costs, calculate it when
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you need to reorder, and analyze inventory levels in item by

item basis. It can even control inventory right at the cash register with a point of sales.

Point of Sale System records each sale when it happens, and the inventory

records are update automatically. In the world of business, sales and

inventory report has one of the biggest roles in the field of business industry.
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Recording data from past to present will calculate every statement and will help in

monitoring the status of the business. Manual data recording of sales and inventory data

are now a thing of the past. Indeed, the world is now inconceivable without

computers, billion o f i m p o r t a n t d a t a c a n n o w b e s t o r e d a n d h a n d i l y

r e t r i e v e d b e c a u s e o f that exists today.

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For business owners, like Kenwei keeping track parts of their products inventory might

be the most important task they should know how to do. Knowledge of how to take parts

inventory is the first line of defense against waste and employee theft.

The important of studying in inventory system is to keep track of the flow of goods.

Inventory system are designed to tell you where each product is going how much is being
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sold when you need to order more and which products the greatest profit. All business

rely on inventory.

System play this vital role by accounting for all goods or products. They also show where

a particular items is in the flow of sales whether it is in a warehouse or on a store shelf.

The main purpose of inventory system is simple to enable a business take stock and
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appropriately manage their goods and products. Inventory System is a process done by a

business that sells product in order to help analyze how the business is performing.

One example of an organization that has a wide range of inventories and still employs a

manual system is Kenwei E-Bike was formally established to take part in the Philippine
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Economy’s growth as it envisioned for making the road in the circle of newly

industrialized countries.

Point on Sale System an effective way for monitoring and tracking different products and

materials that are transferred in and out of a company’s establishment, store or market

place usually for accounting purposes Using computerized sales and inventory system
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allows for much greater accuracy in stocking product management. They encourage ease

of interaction between employees and shoppers as transactions are processed and items

move from the business to the consumer. Computerized sales help provide better insight

into which products are most popular. It also allows for enhanced marketing, stocking

and oversight of critical sales objectives. Computerized sales and inventory systems save
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time for business by speeding up transactions while raising accuracy. This allows for

confidence in accounting and accountability among employees as it easy to verify how

much money and what time transactions took place.

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BACKGROUND OF THE STUDY

Kenwei E-Bike is originated from china. Mr. Ken Wu established E-Bike company in the

Philippines he research the environment and the capacity of the Philippines to cater an E-

Bike vehicles. He met Mr. Joseph Galban who’s interested in investing on a business has

potential and competitive environment, they decided to name the company as J&K
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Resource Marketing Kenwei E-Bike. J&K Kenwei E- Bike established on year 2005 and

now has their already have 10 branches here in the Philippines, The 1st branch they

establish are in Mindanao Ave. Quezon City.

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One of their branch is located in Zabarte Road Camarin, Caloocan City (Camarin

Branch). Camarin branch is headed by Mr. Jason Wang together his sales staff namely;

Ms. Joan Azada, Ms. Jona Lei Tagarino and Mr. Arwin Rolosa.

They offer a newly invention of motorcycle that what we called E-Bike or Electronic bike

from the word electronic bike this motorcycle is different in motorcycle that used in a
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long years that need a gasoline before you to have used this. Unlike this electronic bike,

E- bike is a chargeable motorcycle and this motorcycle has 3 types this are; Bike type,

Scooter type and Triwheels..

The existing transaction of Kenwei E- bike is traditional method where the walk in

customer will go to the store and then buy product, Kenwei E – Bike allow calls from the
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customer for inquires and ordering product and they also allow the customer to pay an

installment but they have a requirements to those customer who like to grab this type of

their payment like, proof of income, valid id’s, 2pcs 2x2 photo,NBI clearance.

STAMENT OF THE PROBLEM

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This study aims to know how point of sale system helps Kenwei E-Bike gives solution to

their problem on how can they easy to transact they records. The researcher decided to

give an easy convenient and easy way for this company, after the collected details that

gathered for the interview that they using an old manual transaction or processing and
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that is messenger application did. The Kenwei E-Bike company has also a waste of time

regarding to their manual transaction .

GENERAL PROBLEM
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How to create a system that can avoid the lessen time of each transaction for processing

each client application up to its approval and difficulties in transaction or process sales

transaction that can help for Kenwei E-Bike?

SPECIFIC PROBLEM
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 How to create develop a system that will be used for keeping and storing the entire

item’s information?
 How to create and develop a system to generates or produce a sales report of the sold

item?

 How to create and develop a system that they can easily and faster their transaction

with their costumer?

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 How to create and develop a system that will show all the products, price, and its

quantity?

STATEMENT OF THE OBJECTIVE

This study aims to create and develop an Point of Sale System for Kenwei E-Bike to an

easier and more modern alternative in doing their sales.

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GENERAL OBJECTIVE

To generate an Point of Sale System for the Kenwei E-Bike to eliminate the difficulties in

sales transaction and monitoring of sales.

SPECIFIC OBJECTIVE
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 To create and develop a system that will be used for keeping and storing the entire

item’s information.
 To create and develop a system to generates or produce a sales report of the sold

item’s.

 To create and develop a system that they can easily and faster their transaction with
their costumer?
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 To create and develop a system that will show all the products, price, and its quantity?
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Theoretical Conceptual Framework

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PROCESS OUTPUT
INPUT

Software Data Gathering

Requirements
Google Chrome System Analysis
Visual [Link]
MS ACCESS POINT OF SALE
Design the system
(DATABASE) SYSTEM FOR
Coding KENWEI E-
Hardware BIKE
Conceptual frameworks helps us to understand how the data is being collected `
Requirement Testing
and process to give outputs. It is consist of Input,Process and Output.
Desktop or laptop Implementation
FlashDrive
Update/Upgrade
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INPUT

On the first stage, the proponents conduct an interview to gather data to give an idea or to

understand what things are needed to use for this system. For software requirements the

researchers used Visual [Link] for encoding the system MS Access is for Database

and for hardware requirement the researchers used desktop or laptop and Flashdrive
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PROCESS

After the interview the next step is to gather a data and analyze the problem, decide what

is going to be done and design the system based on the problem to be follow by

constructing the designed system and lastly checking errors, optimize capabilities.
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OUTPUT

For overall progress the proponents create & develop the Point of Sale System for

Kenwei E-Bike.

SIGNIFICANCE OF THE STUDY

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This study was initiated in order to develop a new system to their business, called Point

of Sale System for Kenwei E-Bike that will really fit to their business.

 KENWEI E-BIKE
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The developed system could lessen the difficulties in managing the inventory count

which is a key activity of business. This would also minimize their time in doing a

physical count because of the computerized system that can search and update

records quickly.
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 CUSTOMER
The system could lessen inconvenience to customers when they make purchase. It

would be easily known if the certain item they want is still available or how many

stocks are still available.

 PROPONENTS
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This study shall enhance their skills and knowledge in advance technology by

developing a system, and become more aware of the existence and benefits of new

technology.
 ACCESS COMPUTER COLLEGE
This study establishes a contribution to the school name.
 FUTURE RESEARCHERS
This study will serve as their baseline data for their research in related topic.
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SCOPE AND DELIMINATIONS OF THE STUDY

SCOPES

 The system provides user friendly interface resulting in knowing each every usability

features of the system.

 The system helps tracking records so that past records can be verified through them

and one can make decisions based on the past records.

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 This system completes the work in every less time resulting in less time consumption

and high level of efficiency.

 The calculations are made very quickly and the records are directly saved into

databases and databases can be maintained for a longer period of time.

 Each record can be retrieved and can be verified for the future transactions.
 The purpose of the system can void the receipt.
USER
 The user can print a receipt
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 The user can print daily report

 The user can retrieved and verified the future transaction.
ADMIN
 Can register a new account
 Can update the stocks
 Can void an item
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Also this system provides high level of security for data leaking as only admin people can

access the databases no changes can be made.

DELIMINATIONS

 Human error sometimes makes this information inaccurate.

 The system can’t have an online transaction.
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 The system can’t receive amount on credit card basis.

DEFINITION OF TERMS
Code \ ˈkōd \ a system of symbols (such as letters or numbers) used to represent

assigned and often secret meanings.

In·ven·to·ry \ ˈin-vən-ˌtȯr-ē \ - an itemized list of current assets.

Sale \ ˈsāl \ - of, relating to, or used in selling.

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Com·put·er \ kəm-ˈpyü-tər \ - one that computes.

Flow \ ˈflō \ - to issue or move in a stream.

Mon·i·tor \ ˈmä-nə-tər \ - a student appointed to assist a teacher.

Com·put·er·ize | \ kəm-ˈpyü-tə-ˌrīz , -tər-ˌīz \ - to equip with computers.

De·sign | \ di-ˈzīn \ - to conceive and plan out in the mind.

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Ob·jec·tive | \ əb-ˈjek-tiv , äb- \ - of, relating to, or being an object, phenomenon, or

condition in the realm of sensible experience independent of individual thought and

perceptible by all observers : having reality independent of the mind.

Pro·cess | \ ˈprä-ˌses , ˈprō- , -səs \ - a series of actions or operations conducing to an

end especially : a continuous operation or treatment especially in manufacture.

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Ease \ ˈēz \ - the state of being comfortable.

In·sight \ ˈin-ˌsīt \ - the power or act of seeing into a situation.

En·hance \ in-ˈhan(t)s , en- \ - enhanced the room with crown molding.

Over·sight \ ˈō-vər-ˌsīt \ - watchful and responsible care.

Ac·count·abil·i·ty \ ə-ˌkauun-tə-ˈbi-lə-tē \ - the quality or state of being accountable.

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Es·tab·lish \ i-ˈsta-blish \ - to institute (something, such as a law) permanently by

enactment or agreement.

Man·u·al \ ˈman-yə-wəl , -yəl , -yü-əl\ - of, relating to, or involving the hands.

Prod·uct \ ˈprä-(ˌ)dəkt \- the number or expression resulting from the multiplication

together of two or more numbers or expressions.

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Aims\ ˈām \ - to direct a course.

Cre·ate \ krē-ˈāt , ˈkrē-ˌāt \ - to bring into existence.

De·vel·op \ di-ˈvel-əp , dē- \ - to set forth or make clear by degrees or in detail.

Sys·tem \ ˈsi-stəm \- a regularly interacting or interdependent group of items forming a

unified whole.
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Re·port \ ri-ˈpȯrt \- common talk or an account spread by common talk.

Gen·er·ate \ ˈje-nə-ˌrāt \ - to be the cause of (a situation, action, or state of mind).

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CHAPTER II
REVIEW OF RELATED LITERATURE STUDY

LOCAL LITERATURE
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According to S. Angeles a writer of Business news daily (2016) Shop Keep is the

best pick of POS for retailers because it is a cloud based service meaning applications,

services or resources made available to users on demand via the

internet from a cloud computing provider’s servers.
This POS system for retailers comes with a ton of useful features. Offers plenty of tools

to help the retailers to save time and boost sales, spend time growing the business and
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less time worrying back-end processes. It can be easily to manage inventories, gather

information, boost sales, manage employees and reports can be generated straight from

the point of sale system.

FOREIGN LITERATURE
According to Hold (2010) inventory refers to stocks anything necessary to do

business. The US small business administration publication describe what constitute

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successfully inventory management balancing versus benefits of the inventory including:

maintaining a wide assortment without sacrificing services keeping stock law without

sacrificing performance: obtaining lower prices by making volume purchases: and

maintaining an adequate inventory without excess of absolute items.

LOCAL STUDIES
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According to Distors (2007), in her study Point of Sale System the accelerated

work structure of the company proper monitoring it essential in order to keep track of the

company’s sales activities. Her system aims to come up with an efficient, and accurate

mechanize system of preparing invoices that will track the daily transaction and generate

reports. Important information will be provided by the studying order to prove that the
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computerization of the company’s operation and achieve a more reliable and efficient

means of monitoring day to day activities. Her system focuses on the analysis and design

of the sales monitoring system which will monitor the stack inventory of the sales

departments.
FOREIGN STUDY
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In the study of Ferrer 2001, under the Koread Red Ginseng Enterprise Point of

Sale System, the proponent came up with a computerized Point of Sale System. The

proponent used data base to easy access of files and for easier and faster processing and

inventory transaction the program was designated to generate report such as monthly

reports, inventory reports sales invoice.

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In connection with propose system, the proponent propose a new and faster way

of processing business transaction the system also helped the user to know the

availability of the products. It also helped the manager to monitor the stocks and

immediate notice for acquisition of additional products.

CHAPTER III
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DESIGN AND METHODOLOGY

WATER FALL MODEL

DATA GATHERING

DATA ANALYZING

DESIGNING
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CODING

TESTING

IMPLEMENTATION
MAINTENANCE
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DATA GATHERING - gathered thru interview questionnaire and make use of

Internet, Interview and observation to gain more information about the

company.
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DATA ANALIZING – after the Data gathering , the proponent analyze all major

and minor problems and the factors that may influence their study.

DESIGN - the proponent focuses on the design of the program and its function

and to use a user friendly system.

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CODING – in this phase , the proponent chooses what programming language

is to be used for the architectural construction of the program and start coding

the system.
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TESTING – In this phase, the system is tested to ensure that interfaces between

modules (integration testing) the system work on the intended platform and

with the expected volume of data and that the system does what user requires.
IMPLEMENTATION - after the testing and debugging of the system, the

proponents are going to implement the system.

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MAINTENANCE – Lastly, the proponents is continues conducting research and

study to continuously develop the system.

CHAPTER III
DESIGN AND METHODOLOGY
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LOG-IN SYSTEM

SAVE
ADD
CHECK USER
COSTUMER
CUSTOMER &
DISCOUNT ADMIN
GENERATE
UPDATE RECORDS
PAYMENT
ORDERS
OPTION REPORT
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ACTORS DESCRIPTION

The actors in the system are the user and the manager.
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USE The user is an employee whose job is to administer sales transaction

towards costumer’s representatives. As the main person to conduct sales, he or

she given authority to enter sales data into the system.

ADMIN
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The admin monitors the financial status and the business activities of the

company. Thus he or she have the right to access the database and extract

information from it through reports. He has also the authority to update, change,

or delete any data and/or information regarding the products.

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APPROVAL SHEET
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In partial fulfillment of the requirements for the program BACHELOR

OF SCIENCE IN INFORMATION TECHNOLOGY this System Analysis and

Design Project entitled “POINT OF SALE SYSTEM has been prepared and

submitted by AGUILAR, JENILYN D. DEPILLO, MARY JOY D. TARIGA CATHY

MAE L. who are hereby recommended for oral presentation.

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MR. LOUIE LEE SARTE

Thesis Subject Adviser

Mr./Ms. Zzzzzzzzzzzzz Mr./Ms. Zzzzzzzzzzzzz

Technical Adviser ResearchAdviser
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Approved by the Committee for Oral Presentation with a grade

of______ on (date of defense).

MR./MS. XXXXXXXXXX MR./MS. YYYYYYYY

Panel Panel

MR./MS. ZZZZZZZZZ MR./MS. ZZZZZZZZZ

Panel Panel
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Accepted and approved in partial fulfillment of the requirements for the

TECHNOLOGY Program BACHELOR OF SCIENCE IN INFORMATION.

Mr. Louie Lee M. Sarte

Instructor, System Analysis and Design

Date: __________________
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DEDICATION

This thesis we dedicate first to our family since they started giving us the

Strength to confront ourselves with confidence. And of course they also helped

us to the best of their ability and support us for all our needs. And we also offer it
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of course to the god who guided us at times and times as we did and he also

gave us the ability and intelligence so we can do it right and well. To our friends

who are one of those who give courage so that we will try to end it. And they are

also willing to help give ideas that will help them build.
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ACKNOWLEDGEMENT

To our alma Mater, Access Computer And Technical College, Camarin Branch

along with hard working instructor MR. LOUIE LEE SARTE for helping us to
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develop our skills and for his patient guidance and valuable suggestion during

development of the thesis. And also we dedicate this thesis to our fellow learners

who gave their ideas and support. And to all people we have respected

everyone.
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ABSTRACT
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Title : POINT OF SALE SYSTEM (POS)

Proponents : AGUILAR, JENILYN D.

DEPILLO, MARY JOY D.

TARIGA, CATHY MAE L.

Adviser : LOUIE LEE SARTE

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Program : BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Date Completed : SEPTEMBER 6 2018

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TABLE OF CONTENTS

Title Page ...…………………………...………... i

Approval Sheet………………………………… ii

Dedication ……………………………………… iii

Acknowledgement ……………………………. Iv
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Abstract…………………………………………. V

Appendices …………………………………….

List of Tables…………………………………… xii

List of Figures…………………………….…..... xiv

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CHAPTER

I PROBLEM AND BACKGROUND OF THE STUDY

Introduction 1-3

Background of the Study 1

Statement of the Problem 1

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General Problem 1

Specific Problem 1

Statement of Objectives 1

General Objective 1

Specific Objectives 1
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Theoretical/conceptual framework 1-2

Significance of the Study 1-2

Scope and Delimitation of the Study 1-2

Delimitations 1

Definition of Terms 1-2

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