CHEK-LIST FOR HBA
The following documents are required to be furnished to avail HBA
I. ADVANCE FOR CONSTRUCTION OF A HOUSE:
Documents as per rule l6(3)B read with O.M.No.I/170ll/II/83-H. III
dated 26.5.1984:
(i) Sale Deed.
(ii) No-encumberance Certificate issued by
Registrar/S ub- Registrar.
(iii) Estimate prepared by Regd. Architect.
(iv) Plan prepared by Regd. Architect and
approved by competent authority.
(v) Affidavit declaring that no house/flat is owned either by
the applicant or his/her wife/husband or minor children(s)
individually or jointly in the town/urban agglomeration.
(vi) Form No.5 of agreement[HBA-9], Surety Bond [HBA-13],
Surety Bond Annexure-II [HBA-20], Personal Bond [HBA-
19], Indemnity Bond [HBA-22].
(vii) Current Pay Slip.
(viii) Land Valuation Report.
II. ADVANCE FOR PURCHASING OF A FLAT FROM REGISTERED
GROUP HOUSING SOCIETY:
Documents as per rule 16 B (c) read with O.M. No. 1/17011/11/80-
H. III dated 05.03.1983.
(i) Copy of certificate of Registration of Society.
(ii) Letter of allotment of land to the Society.
(iii) NOC for mortgaging the flat and non-encumbrance.
(iv) Share-cum-membership certificate.
(v) Estimate.
(vi) Demand Notice.
(vii) Copy of approved Building Plan.
(viii) Agreement between applicant and the Society.
(ix) Attested copy of the by-laws of the Society.
(x) Affidavit declaring that no house/flat is owned either by the
applicant or his/her wife/husband or minor children(s)
individually or jointly in the town/urban agglomeration.
(xi) Form No.5-C (of agreement) [HBA-12], Surety Bond [HBA-13],
Surety Bond Annexure-II [HBA-20], Personal Bond [HBA-19],
Indemnity Bond [HBA-22].
B Additional documents:
(x) Copy of Lease Deed.
(xi) Receipt of payment made to the society.
(xiv) Current Pay slip
III ADVANCE FOR PURCHASING A READY BUILT HOUSEIFLAT FROM
REGISTERED PRIVATE AGENCY/BUILDER:
Documents as per rule 16 B (e) read with O.M. No. I/17011/11/83-H. III dated
26.5.1984.
(i) Valuation Report.
(ii) Allotment-cum-Demand Letter
(iii) Certificate for clear title & non-encumbrance issued by Registrar/Sub Registrar
(iv) Affidavit declaring that no houselflat is owned either by the applicant or
hislher wife/husband or minor children(s) individually or jointly in the
town/urban agglomeration.
(v) Form No. 5-A of agreement[HBA-12], Surety Bond [HBA-13], Surety Bond
Annexure-II [HBA-20], Personal Bond [HBA-19], Indemnity Bond [HBA-22].
Additional documents:
(vi) Completion certificate
(vii) NOC for mortgaging the flat
(viii) Duly executed Agreement to Sell
(ix) Draft of proposed Sale-deed
(x) Copy of certificate for registration of Agency/Builder.
(xi) Copy of Plan alongwith letter for approval of plan issued by the
competent authority.
(xii) Current pay slip.
(xiii) Receipt of payment made to the Builder.
As per OM No. 1-17011/23171-H.III, Gal, Ministry of Urban Development & Poverty
Alleviation adopted vide R&CS Oreder No. ADV.141/2005 dated 15.04.2005 lays down
criteria for the purchase of house from Private Parties - Criteria for Registered Builders:
(i) The company should be registered as approved builders/architects etc. with
Urban Development Authority/ Housing Boards of a state Govt.l Municipal
authorities etc. However, if in some states, such a provision as to registration
of builder companies/firms in the panel of Urban Development Authority/
Housing Boards of a state Govt./ Municipal authorities does not exist, the
builder company/firm may be taken to produce an income tax clearance
certificate from the income Tax Department or some such documentary
evidence which shows that the firm has undertaken/executed housing projects
for Government agencies.
(ii) In case of purchase of House/Flat from Private builder company/firm the house
selling/constructing private company/firm should have a clear title to the land
on which houseslflats are erected and can be verified by obtaining a copy of
registration deed exehibiting the tiotle of the land in the name of the house
constructing private company/firm.
(iii) Before the house building advance is granted to the applicant Government
employee, he may be asked to obtain an undertaking from the concerned
private builder company/firm to the effect that the houselflat is ready for
possession as well as for moving in. Besides, the private builder company/firm
should have obtained completion certificate from the map/plan approving
authority. Completion certificate from private architect/engineer should not be
accepted.
(iv) The company/firm of builders should be financially sound. Accounts including
balance sheet/income & expenditure accounts etc. for the preceding three
years, duly certified by chartered accountants are to be examined for this
purpose.
IV. ADVANCE FOR PURCHASE OF READY-BUILT HOUSES/FLATS
FROM GOVERNMENT ORGANISATIONS.
Documents as per rule 16 B (a) read with O.M. No. I/170II/II/83-H. III dated
26.5.1984:
1. Original copy of a letter from the Allotting Authority with the following
Details:-
(a) the cost of the House/Flat;
(b) conditions of sale;
(c) accommodation available therein;
(d) whether the official is permitted to
mortgage the land and the house/flat in favour of the President of India;
2. Affidavit declaring that no house/flat is owned either by the applicant or
his/her wife/husband or minor children(s) individually or jointly in the
town/urban agglomeration.
3. Form of Agreement (No.5-A)[HBAlO], Surety Bond [HBA-13], Surety
Bond Annexure-II [HBA-20], Personal Bond [HBA-19], Indemnity
Bond [HBA-22].
4. Pay Slip
