LIFT INSTALLATION IN APU BLOCK D

ENGINEERING PROJECT MANAGEMENT (EE019-3.5-3)

Student Name : MELINA RAMPERSAND

Student ID No : TP031398
Intake : APU4F1910TE
Module : Engineering Project Management
Lecturer Name : IR. DR. DHAKSHYANI
RATNADURAI
Acknowledgment

I would like to thank everyone who had contributed to the successful completion of this
assignment. I would like to express my gratitude to my lecturer IR. DR. DHAKSHYANI
A/P RATNADURAI for her invaluable advices and guidance that helped me to complete
this assignment as well as his explanation and simplifying the concepts needed for
assignment. Her clarifying and explaining to me with some examples that related to the
topic of my assignment make the ideas simple and understandble .

2
Abstract

The main objective of this project to renovate the Cafeteria at the APU New
Campus building to fit more than 250 people. Included food counters, tables, chairs,
power supply points, hand wash area, trash removal area and high-quality lighting as well
as safety features. The objectives of this project set to be SMART and explained in terms
of specific, measurable, attainable, relevant, and time based. Furthermore, this project
start on 3th of April 2017 and by 30th June 2017 should be handover to APU property
Services Department. In this project, there are 23 activities and all of these activities
executed based on the timeline given to complete the project.

Moreover, by implement new chairs and tables, increasing the space between the
tables, positioning food counters and cashiers, breaking the walls and adding oval and bar
table, the Cafeteria renovated to accommodate around 238 people. Therefore, the total
costing including the Workforce costing list, items costing list, martial costing list,
equipment costing list and miscellaneous was about RM531, 424.40 for the renovation of
Cafeteria in new campus. Lastly, the risk management plan that might be occurred on this
project identified and explain in details based on the quantitative and qualitative analysis
forms.
Table of Contents

Title
Page No.
Acknowledgment.................................................................................................................2
Abstract................................................................................................................................3
List of Tables.......................................................................................................................3
List of Figures......................................................................................................................4
1.0 Introduction of the Project........................................................................................5
2.1 Project Scope Statement...........................................................................................6
2.2 SMART Criteria.......................................................................................................6
2.2.1 Specific 7
2.2.2 Measurable........................................................................................................7
2.2.3 Attainable 7
2.2.4 Relevant 8
2.2.5 Time Based.......................................................................................................8
2.3 Project Deliverables.................................................................................................8
2.4 Project Assumptions.................................................................................................9
2.5 Project Constraints..................................................................................................9
3.1 Work Breakdown Structure....................................................................................10
3.2 Preparatory stage....................................................................................................11
3.3 Interior Design stage..............................................................................................11
3.4 Construction stage..................................................................................................12
3.5 Installation stage.....................................................................................................12
3.6 Completion stage....................................................................................................12
4.0 Network Diagram...................................................................................................13
5.0 Project Schedule.....................................................................................................15
6.0 Floor plan design....................................................................................................17
7.0 Cost Estimates........................................................................................................21

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8.1 Project Organisation...............................................................................................28
8.2 Scheduling Team....................................................................................................30
8.3 Design & Construction Team.................................................................................30
8.4 Quantity and Safety Team......................................................................................30
9.1 Risk Management Plan...........................................................................................31
9.2 Risk Identification..................................................................................................31
9.3 Qualitative and Quantitative Risk Analysis...........................................................31
9.4 Risk Response Planning.........................................................................................34
10 Communication Plan.................................................................................................35
Conclusion.........................................................................................................................36
References..........................................................................................................................37

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List of Tables

Title Page No.

Table 1: Project assumptions costing......................................................................................9

Table 2: Activity list.............................................................................................................13
Table 3: Item list for 2D floor plan.......................................................................................20
Table 4: Workforce costing list.............................................................................................21
Table 5: Item costing list.......................................................................................................22
Table 6: Material Costing List..............................................................................................24
Table 7: Equipment costing list............................................................................................25
Table 8: Misc. Costing List...................................................................................................26
Table 9: Total costing...........................................................................................................26
Table 10: Organisation responsibility...................................................................................29
Table 11: Qualitative and Quantitative Risk Analysis..........................................................32
Table 12: Risk Response Planning........................................................................................34
Table 13: Communication Plan.............................................................................................35
List of Figures

Title Page No.

Figure 1: Smart Criteria (James, 2016)...................................................................................6

Figure 2: Work Breakdown Structure...................................................................................10
Figure 3: PDM network diagram..........................................................................................14
Figure 4: Gantt chart.............................................................................................................15
Figure 5: 2D floor plan..........................................................................................................17
Figure 6: 3D design...............................................................................................................18
Figure 7: Lighting condition rendering.................................................................................19
Figure 8: Organisation Chart.................................................................................................28
1.0. Introduction of the Project
Asia Pacific University of Technology and Innovation by this year has more than
12000 students from over 130 countries around the World currently studying in the campus.
The Asia Pacific University (APU) new campus is situated in Jalan Teknologi 5, 57000
Kuala Lumpur, Malaysia. (APU Sdn Bhd, 2019). The campus currently is comprised of 9
floors where all the classes and laboratories as well as the various offices, clinics, staff
rooms amongst others are situated. There are students, academic staffs, non-academic staffs
and other people taking the lifts throughout the day to move to their respective floors. There
are currently 6 lifts situated in block A, B and E, all accommodating about 10 people each,
hence the need for more lifts.

1.1. Scenario of the project

It has been decided by the APU Property Services Department that they
need to build a new lift in Block D for students, staffs and visitors to reduce the
waiting time while waiting for a place inside the lift. It has been noted that the
peak time for lift usage in Blocks A, B and E of APU currently is during class time
in the morning and afternoon. The new lift is to be consolidated to accommodate
more people in one ride. The Lift should be comprised of high-quality lighting, the
safety features and be able to accommodate more people in one time and should
follow the modern standards of operation. Sustainability resources including time
management should be taken into consideration as well as the cost of repairs and
for the maintenance.

The conditions set by APU are that the project need to be complete by 31 st
December 2019 and there should be no disruption of service during the system
upgrade. The project manager is to submit the project plan to APU Property
Services Department, and the latter should be responsible for the smooth running
of the plan after the approval of the project. (EE0919-3.5-3-EPM-Assignment-
Question).
2.1 Project Scope Statement
Currently the number of staffs, students and visitors taking the lifts from Blocks A,
B and E is increasing at an alarming rate. The waiting time is getting greater and no space
inside the lifts to accommodate them all to the 9 floors of APU. Also, among the current
lifts, only Block A and B lifts provide access to the 8th and 9th floor, and hence increasing
the lift traffic. Some classes in the morning have only a 15 to 30 mins break in between,
and the waiting time makes it impossible for students or staffs to have a snack break in
between their classes considering that the waiting time is around 5 to 10 mins depending on
the amount of people waiting.

There are always uncertainties in any projects and in order to manage those
uncertainties and risks, the project manager need to specify what is to be done, decide on
how to tackle with the project and making sure it is completed within the time frame set.
This is called managing uncertainties from the stage of ‘Conception’ to the final Support’
stage by following the Project Life Cycle (PLC) (Ward and Chapman, 2003). Uncertainty
means not being certain about certain aspects of the projects for example cost, duration, or
quality of project. It also includes being a team player and managing the team properly and
at the same time respecting the team’s opinions. The project scope statement is set to
explain the whole project using the following SMART criteria, deliverables and
assumptions.

2.2 SMART Criteria

 2.2.1 Specific

2.2.2 Measurable

2.2.3 Attainable/Achievable

2.2.4 Relevant/Realistic

2.2.5 Time Based

2.3 Project Deliverables

The deliverables set by APU to be completed by the end of this project are:

1. A new lift in APU New Campus Block D is to be built and able to accommodate up to 15
people at a time.
2. The lift speed is to be set at 1.75 m/s.
3. The new lifts are to include high quality lighting and all the safety features.
4. The new lifts are to be up to the modern standards and according the lift safety and comfort
norms set by the JKKP (Jabatan Keselamatan Dan Kesihatan Pekerjaan Malaysia).
5. The project needs to be time saving and completed within or before the time frame set in
the proposal.
6. Cost of repairs and the maintenance cost are to also be taken into consideration.
2.4 Project Assumptions
The overall Budget assumptions to conduct this project is given the below table.
The Workforce (labor cost), is estimated at RM23,120.00. The cost for Sitework, utilities
and construction material are estimated at RM63,904.00. The Elevator materials and
equipment’s cost is RM.167,900.00. and lastly, the Miscellaneous costs are rounded to
RM2400.00.
Therefore, the total estimated budget to be allocated for the construction of a new
lift in Block D of APU New Campus is RM257,324.00.

Table 1: Project assumptions costing

Total Assumptions Costing
Costing Categories Total Cost Assumptions
The Workforce (labor cost) RM23,120.00
The cost for Sitework, utilities and construction material RM63,904.00
The Elevator materials and equipment’s cost RM167,900.00
Miscellaneous costs RM2,400.00
TOTAL AMOUNT RM257,324.00

Another assumption made is that a few extra days will be allocated in case of any damaged
part within the foyer during construction of the lift.
All the heavy construction work will be done after 6:00 pm when classes are over and
weekends.
No construction work will be done on days that there are events in the foyer.

2.5 Project Constraints

Like any other projects, this project is also prone to constraints. There are 2 types of
constraints, namely internal and external. The internal constraints for this project are the
policies and corporation limitations set by APU property Services department. They state
that there should be no disruption of service during the system upgrade and the project
must be completed within the time frame set. The external constraints on the other hand is
the environmental factors such as weather or the materials availability. Another factor can
be the time to deliver the materials from the stores to APU or any items missing in the
delivery or damaged during transportation.

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 3.1 Work Breakdown Structure

A Work Breakdown Structure, WBS, also forms part of the important deliverable of
the project life cycle. It is designed in order to breakdown the project into simpler and more
manageable tasks. Those smaller tasks are then easier to tackle with and helps the team
working on the project to meet its objectives within the timeframe set for the project to
complete. According to PMBOK (Project Management Body Of Knowledge), the WBS is
‘a deliverable oriented hierarchical decomposition of work’ that needs to be completed by
the assigned team to the project (workbreakdownstructure.com, 2018). The WBS can be
drafted in two ways: Graphically and tabularly as shown in the figures below. Both
methods consist of different levels that have been categorized according to their
importance, size, and type of the project. There are two approaches in making a WBS, Top-
Down Approach, whereby the deliverables are set from top-level and get decomposed into
sub-deliverables while the second approach, Bottom-Up, the low-level deliverables are set
first then followed by the main project deliverables.

Advantages of Work Breakdown Structure

The advantages of writing a WBS are as follows:

1. The project can be broken down into simpler and more manageable tasks

2. The cost involved in fulfilling the project can be easily allocated and categorized
according to different tasks and hence easy to calculate.

3. Easy to assess the risks involved in the project.

4. Allows the project manager to divide the tasks among the team and formulate a
proper communication plan for the success of the project.

For this project, a Top-Down approach was used to derive the WBS as shown below:

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 3.1. Project Planning Stage (1.0):

Before starting the project, the project needs to be planned and any acquisition of
permit required needs to be completed beforehand. The project planning stage is broken
down into 3 categories, the designing (1.2, 1.3, 1.4), the cost estimations (1.5) and the
permits acquisition (1.6) from JKKP (Department of occupational safety and health
Malaysia).

For the design parts, the company, SLS (Smart Lifts Systems), needs to make the
hand sketches, 3D designs and electrical designs to present to the customer, in this case,
APU Property Services Department and only after their approvals, the documents will be
submitted to the JKKP Board for the permits issuance. The cost estimation needs to be
submitted to APU as well before gaining the approval to proceed with the construction of
the lifts in Block D.

The cost estimation plan will be based on all the costs involved such as labor cost,
materials costs, the transport of materials, the elevator system, etc. The company needs to
make sure that the cost estimation is within a proper budget and the designs made are
according to the correct dimensions and verified by a professional who will perform the
blueprints of the designs. Once the permits acquired and the designs are made and
approved, the company may proceed to the next task.

3.2. Construction Stage (2.0):

According to the WBS, the 2nd stag is the construction phase, whereby the materials
have been acquired already and all the stage 1 tasks have been completed. First the
Unnecessary materials and components (2.1) need to be removed from the site chosen for
the lift construction. For examples all the Block D rooms on level 8 and 9 need to be
emptied and the walls removed so that those floors can also be accessed through the lift.
Then platforms need to be made on level 6 to 7 for the lift to reach the wall under the
platform construction stage (2.2). the shafts supporting the wall construction (2.3) need to
be done as well and then the conduits (2.4) also need to be added. On all the 9 floors a
landing door need to be built and installed (2.5). Furthermore, a machine room need to be
built (2.6) for the engineers to work on the electrical wiring and the mechanics of traction
mechanism as well as counter-weight mechanism. Finally, the lift cabin is set up and the
interior of the lifts including the ceiling, flooring, handles are installed (2.7).
3.3. Installation stage (3.0):

The installation phase is broken down into 3 phases, namely the Electrical works
(3.1), the mechanical works (3.2) and lastly the safety and security (3.3) phase.

The electrical part comprises of firstly the Wiring of the lift system (3.1.1), whereby
the wiring is done for the lift cabin for the lighting and other components inside the cabin
and the for the lift controls until the machine room. Then the ventilation system is set up
(3.1.2) where the lift is fitted with a ventilation system to provide oxygen inside the lifts at
all time. Then the lift control system is set up (3.1.3) for the basic operations of the lifts.
The trunkings (3.1.4) are then installed over all the wires to secure the wiring and avoid any
electrical incidents. The last stage is the set up of lighting and speakers inside the lift (3.1.5)
for the comfort of the users and also for passing announcement in the lift in case of
emergency or in case of lift breakdown, to notify the users about the situation.

The mechanical part is the part where the lift mechanism is set up. The buffer spring
(3.2.1) is first adjusted to create smooth landing on floors and to no damage the lift system.
Then the control box is set up (3.2.2) for users to control the lift and set the floor number
they want to go to. Then the pully system is set up (3.2.3) in order to connect the lift to the
mechanism, allowing the lift to move up and down. The traction system and counterweight
are built (3.2.4), thus enabling the lift to functionate. The counterweight system works as a
counterbalance for when the lift goes down the counterweight goes up and vice versa.
Finally, the lift door controls are added (3.2.5) for the lift manipulation.

The Safety and security phase (3.3) are the phase where the security measures are
installed inside the lift cabin. The emergency alarm (3.3.1) is set up in case of any incidents.
A button inside the lift can be used to trigger the alarm in case of lift breakdown or in case
of any incidents outside the lift, the alarm will be let off to inform the users of the lifts that
there is an ongoing issue. CCTV cameras (3.3.2) are also set up in order to record live
actions inside the lift in case of any mishap in the lift. Fore extinguishers are added (3.3.3)
in order to prevent any fire related accidents and an intercom (3.3.4) is added to allow
communication between lift users and lift operating staffs outside in case of any lift
breakdown. Finally, a weight and measuring system (3.3.5) is also included in the lift to
estimate the number of people inside the lift and to send off an alarm whenever the weight
has been exceeded. This is to warn the users that the lift is overcrowded, and some people
need to get off the lift. The lift will not move unless the extra weight of taken off the lift
cabin.

3.4. Commissioning Phase

The commissioning stage is split into 2 stages: Pilot testing (4.1) and review (4.2).
The pilot testing is the testing of the lift before the handover of the project and the review is
the handover.

The testing phase is divided into parts, first the site needs to be cleaned (4.1.1), that
is, all the construction materials removed from the site, the lift cabin cleared from all the
cement or any other construction residue left and the site is painted and polished. The next
stage is to test the lift (4.1.2) whereby the lift is tested by the technicians and engineers
working on the project. The lift is also tested by a set of people who will in turn give a
feedback (3.1.3) about the lift’s functionality. Finally, a pilot run is made where the lift is
left for public usage over 2 days and tested if no breakdown occurs during that time.

The Project review is lastly made whereby the company conducts a final meeting
(4.2.1) with the APU Property Services Department and feedback will be given on the finish
work. The project is finally completed once APU signs the completion project file. (4.2.2).
4.0. Network Diagram
 Table ## Activity List
A Network Diagram is a visual representation of a project’s schedule. Well known
complements to network diagrams include the PERT and Gantt charts. A network diagram in project
management is useful for planning and tracking the project from beginning to finish. It represents a
project’s critical path as well as the scope for the project (Brighthubpm, 2019).  It will serve as a
planning tool in project management, using the Critical Path Method in the process to determine
timing effects, Precedence Diagramming Method and other tools.

The Project Network Diagram expresses the interdependence of the activities from the
decomposition of a complex project in the form of network diagram patterns, weighted
graphs including process and duration in the project. Project network diagram includes
Activity to be covered (task), the predecessors and duration of the tasks. Its derived from the
workflow diagram (work breakdown structure) of the project and it is represented in the
project documentation as flow chart pattern with shapes of blocks and arrows representations.
(Kehe et al., 2015).

The duration of each task has been looked into by the WBS group members and then
HR of the project. Initially the whole project was schedule for 87 days which is nearly 3
months while doesn’t seem efficient to build a single elevator. Hence, after thorough
discussion the whole project was scheduled for 60 days. The minimum duration possible with
a professional work for each task to complete this project is chosen. To finish the project with
minimum time but in the most efficient scheme.

Table ## shows the activity list that has been listed from the WBS (Work Breakdown
Structure) indicating the preceding task and the time taken to complete a specific task. The total
number of task 34 task named form A-Z-AH and denoted with the number of days a specific task
should be finished, if not the it will affect whole timing of the project. Some of the tasks can be
started even when the other has not begun, similarly some tasks cannot be started if a certain task has
not been completed. In our scenario, task Q (Trunking Installations) can be started only when the task
M (Lift Interior) and N (Wiring) has been completed. Since trunking is part where after the wires and
the interior has been placed the workers can cover up the wires making the elevator neat which is
known as trunking. In the other case, task R (Lighting and Speakers) can be installed when the P (Lift
Control Systems) and Q (Trunking Installation) are not completed. So, in these types of scenarios, it
does not affect the entire project schedule provided the float is kept in mind.
 0 A 1 1 B 4 4 C 5 5 D 7 7 E 9 9 F 10 10 G 15
START 1
0 1 1 1 3 4 4 1 5 5 2 7 7 2 9 9 1 10 10 5 15
F=0 F=0 F=0 F=0 F=0 F=0 F=0

15 H 17 17 I 20 20 J 23 23 K 26 26 L 28 28 M 30 30 N 32
1 2
15 2 17 17 3 20 20 3 23 23 3 26 26 2 28 28 2 30 30 2 32
F=0 F=0 F=0 F=0 F=0 F=0 F=0

30 Q 31

34 1 35
F=4

32 O 34 34 P 35 35 R 36 36 S 38 38 T 39 39 U 41 41 V 43
2 3
32 2 34 34 1 35 35 1 36 36 2 38 38 1 39 39 2 41 41 2 43
F=0 F=0 F=0 F=0 F=0 F=0 F=0

43 W 44 44 X 45 45 Y 46 46 Z 47 47 AA 48 48 AB 50 50 AC 52
3 4
43 1 44 44 1 45 45 1 46 46 1 47 47 1 48 48 2 50 50 2 52
F=0 F=0 F=0 F=0 F=0 F=0 F=0

52 AD 54 54 AE 55 55 AF 57 57 AG 58 58 AH 59
4 END
52 2 54 54 1 55 55 2 57 57 1 58 58 1 59
F=0 F=0 F=0 F=0 F=0

Figure ## PDM Network Diagram

 The tasks that have the same early finish (EF) and late finish (LF) or same early start (ES) or late
start (LS) form the critical path which cannot be altered. In simple words, if the float (F) is 0 then that task
cannot be delayed but if the task has a value for float (F) the that particular task can be delayed for that
many given days. Delaying any task which is the part of the critical path would affect the scheduling of the
entire project. The tasks which are not the part of the critical path can be altered according to the value of
the float so as not to delay the project.

Path 1:
=A+B+C+D+E+F+G+H+I+J+K+L+M+N+O+P+R+S+T+U+V+W+X+Y+Z+AA+AB+AC+AD+AE+AF+
AG+AH
=1+3+1+2+2+1+5+2+3+3+3+2+2+2+2+1+1+2+1+2+2+1+1+1+1+2+2+2+1+2+1+1
= 59 Days

Path 2:
=A+B+C+D+E+F+G+H+I+J+K+L+M+N+Q+R+S+T+U+V+W+X+Y+Z+AA+AB+AC+AD+AE+AF+A
G+AH
=1+3+1+2+2+1+5+2+3+3+3+2+2+2+1+1+1+2+2+2+1+2+1+1
= 46 Days

The longest path which has the float as 0 is considered as the critical path. So, in this scenario the
critical path is Path 1. Following the critical path, the project can be completed given duration. The project
can also be completed in 46 days but if Path 2 is taken then the task like the O (Ventilation) and P (Lift
Control System) is not completed. Hence in order to determine the critical path, the most easiest and
precise way is to mention the float and follow the path where the float is 0. Thereby, the whole project shall
be on schedule and there wouldn’t be any mistakes in finding the critical path for a PDM Network
Diagram.
5.0 Project Schedule

Figure 4: Gantt chart.

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 Figure && is the Gantt Chart designed for the lift Construction in APU New
Campus block D. The Gantt chart is generated from the network PDM diagram and the
activities list set in the WBS. The Gantt Chart displays the project schedule and allows the
company to coordinate the work and track each task meticulously. It helps them to assess
the time needed for each project and the resources needed. The Gantt Chart contains the
duration of each task and the start and end dates. It also shows the WBS sub categorization.
In the above Gantt Chart, the working days have been set to Monday until Saturday.
Sundays are considered as non-working days and are not counted in the duration period.

Advantages of using Gantt Chart:

1. Allows the team to monitor the tasks’ progress and easily tract their progress.
2. Provides smooth communication within the team.
3. Creates coordination and motivation for the team.
4. Helps in proper time management.
5. Allows work to be more efficient and flexible.
 Lift Design

Figure 1 Lift Overall Design on Site

 Figure 2 Additional Platform Installed on Floor 5,6,7

Figure 3 Holes were made on floor 8,9 and fences were cut for the lift entrance

Figure 4 Lift Specification and Dimension

 Design and figures showed above describe the design of the elevator on the locations. The
surroundings of the lift gave a brief look with all the spaces beside it. Additional decorations were
added into the design such as chair, mirror, and lift floor button number.

As shown in figure 1, lift was installed near the APU new campus cafeteria area, the lift
consists of 10 floors including the bottom part. The lift system was designed to connect the third
floor until the ninth floor. From floor number 5,6, and 7, an additional platforms support was
installed in order to bridge the way between the lift and the floor, the illustration was described in
figure 2 above. Moreover, the fence which already there, will be trimmed to make a way clear for
the lift entrance. At floor number 8 and 9, wall of the building will be breached to make an
entrance for the lift, as shown in figure 3 above. No additional platform needed in these floors. An
elevator guide rail was installed from the basement floor until it reaches the ninth floor. The guide
rail was connected between the floor and the additional platform. The design of the elevator car
has a dimension 2400 x 2440 mm. The lift car has a door in it, and the other door which placed at
each floor at the entrance of the elevator. A counter weight frame was also installed at the elevator
rail, to counter the weight of the loaded elevator car, as shown in figure 4 above. Machine drive
and the overspeed governor was placed at the top of the elevator frame, to pull the elevator car and
the elevator counter weight. In figure 5 above, car buffer was placed at the bottom of the elevator
guide frame, to stop a descending car or counter weight beyond its limit
AutoCAD Designs
 COST ESTIMATION

1.1 Overview
Cost estimation is an essential part of the planning stage as it is requiring estimating the projects
total worth for both the client and the company. As it helps the company to know what is requires
for purchases and the feasibility of the project as well as enabling effective communication with
the client. On the client is it crucial to know the required prices and cost of the whole project
before agreeing upon any work to be done. Hence this is a very essential stage for the project
undertaking and conceptualization.
Cost estimation is an essential element in the project management because it helps keeping the
project financially applicable and feasible. Many of the failures of construction project and
difficulties have been due to bad cost estimation and cost overruns. There are many examples of a
failed projects or projects that have been taken more than expected time to accomplished as for
example Sydney opera house was completed ten years late and more than fourteen times over
budget another example was Scottish parliament building which was originally expected to take
two years and cost 40 million pounds but took five years and cost 400 million pounds. Therefore,
it is very important to derive a very prices and organized plan. In this project, the report will
display the cost estimation as of the following:
1. Cost for Sitework, Utilities and Construction Material.
2. Elevator Materials and Equipment’s Cost.
3. Labour Cost (Installation Cost).
4. Miscellaneous Cost.
5. Total Estimated Cost

Cost Estimation for construction Material

Material Unit Unit Total Price Discerption
Price
(RM)
(RM)
Ready mixed (30.5*0.5*2.5) 179 RM / 8,950 RM Cement 1.2
+11 m= 50 m3 m3
Concrete grade 25 mixed with Cost
3
Ready mixed 39 m 199 RM / 7,761 RM sand and
m3
Concrete grade 30 aggregate
Cement 50kg bag 50 18 RM 900 RM Normal 50
Kg
cement
estimation
1.21 Cost estimation for construction, sitework

Table 1Construction Material Cost

The above table shows the cost of the material required for construction the multipurpose of the
walls and beams for elevator which is the box of the elevator. As it can be seen from the table the
construction is going to use the ready mixed concrete with grade 25 and 30. The ready mixed
concrete is a concrete with sand and aggregate already mixed into it with proper ratios. The reason
that this concrete is used is the fact that this concrete is easier to calculate for price for a project, all
that is needed is to calculate the required volume of the project which in this case it was obtained
through the height of the campus and the length of the desired walls and it breath to be 89 m3 as
can be seen in table above, as well as being already mixed into appropriate grades making the
work very efficient and durable. Although, it is quite costly to use already mixed cement than
buying normal cement, aggregate and sand and mixing it in the work site by hand. The normal
Aggregate 30 41 RM / 1,230 RM 1 Tonne of
Ton
Aggregate
Sand 1 850 RM / 850 RM 1 Tonne of
Ton Sand
Mild Steel Bar R 5 2,230 11,150 RM 1 Tonne of
RM /
10mm - 12mm Steel Bars
Ton
10mm -
12mm
Mild Steel Bar R 3 2,080 6,240 RM 1 Tonne of
RM
16mm - 20mm Steel Bars
/Ton
16mm -
20mm
Others 7,000 RM Assuming
Cement
Adhesives
and other
materials as
well as
margin error
Total - - 44,081 RM -

cement, sand and aggregate will be used in case there is shortage in the other mixed cements as
well as used in the other processes of the project like framing, exterior and interior finishing, and
the major system installation. Therefore, for the steel bars with all the diameters given in table
above its wasn’t as costly as other materials. The total cost of materials for construction was found
to be 44081 rm, which in like the other multipurpose construction sites. Therefore, it is considered
appropriate estimate. [ CITATION Qua19 \l 2057 ]

1.22 Cost Estimation for Site work and drilling

Cost Estimation for Site work and drilling
Task Average Price Selected Price Condition Discerption
(Rm) (Rm)
Site 6,084 RM – 10143.95 RM Varies Cleaning and removing any
Preparation 12,318 RM depending obstacles from the site before
and clearance on site working and as well drilling
and drilling the walls to make space for the
lift car box installation.

Total - 10143.95 RM - -

Table 2 Drilling and site work

Drilling and site work are part of building the project, even though in most of the cost estimation it
is always put into a separate cost estimation. So, there won’t be a calculation for the cost of the
foundation because by adding the results of the construction material to the site work with the
labor cost estimation that will include all the prices of the construction of the project. In every
construction project there must be site clearance which is cleaning the site and preparing it for the
project initiation. The project is going to take place at Block D of APU new campus. Therefore,
for drilling the walls for the space of the elevator car box and as well as rebuilding the walls and
railing at level 4 to level 8, the price of the site clearance was selected to be moderate to around
10143.95 rm. The reason for the price to be quite high because drilling is usually an expensive
process which is the case it cost around the amount. Summarizing the price of the drilling and site
clearance work is very moderate for a task that is essential and important. As it can be seen in the
above table. [ CITATION cos19 \l 2057 ]

1.23 Cost estimation of Construction Utilities

Cost estimation of Construction Utilities
Utilities Unit Unit price Total Price Discerption
 Money allocated
Water bill 1 1,000 RM 1,000 RM for water bill
fee and for the labor
connectio and engineers
n during the
ongoing
project
Money allocated
Electricity 1 2,500 RM 2,500 RM for electricity bill
Bill
Aluminum steel
rod
Scaffolding 1 1,881.55 RM 1881.55 RM
scaffolding Price
Total - - 5381.55 RM -
Table 3 Utilities

The utilities for construction work unlike the common thought is very important to be included in
the calculation and estimation plan. As most of the time it falls into hidden costs of the project
which most of the time if not include in the cost estimation it drains the project client of his
financial capabilities leading in worst case scenarios to project termination or some aspect of the
project left unfinished. Hence the utilities were included which totals up to 5381.55 rm. It is not a
large sum considering the other costs involved in the project, however it differs from other cost in
the project in the fact these costs are hidden and only appear when the project start to consume
money and when it is not included it could add up drastically in ultimate cases might lead to
project termination so it is a good practice to write it down to keep an eye on it. Like there has
been scenarios where the electric bill of a construction site reaches a level where it becomes more
expensive than many other costs. The scaffolding price was added in this section as the aluminium
steel rod is not safe to keep it open due the project is going to be ongoing for more than 10 days
for safety purpose it is being used and as well as it could also prove useful.

1.3 Labor Cost

The company is hiring workers based on a daily work base to do the installation of the lift, the
total cost is counted based on the amount of days each person is needed according to the Gantt
chart and it is being shown in the below table.
 Number Job Title Wage per Hour Total

1 Project Manager RM 20.00 RM 6400

1 Electrical Engineer RM 25.00 RM 4000

1 Mechanical Engineer RM 25.00 RM 4000

1 Architect RM 20.00 RM 3200

2 Technicians RM 14.25 RM 2280

1 Programmers RM 12.25 RM 1960

6 Workers RM 8.00 RM 1280

Total RM 23,120

Table 4 Labor Cost

1.4 Elevator Materials and equipment cost

This section will discuss the materials and equipment needed in form of stages. The installation of
an elevator starts with preparing the hardware which is plumbing or templet bracket marking,
bracket installation, setting the templet and dropping the plumb line and install the bracket, joining
of guide rails as each guide rail can only be 2.5m or 5m in size. Landing door installation, machine
installation, machine base & hitch plate installation, counter frame installation and followed by car
frame installation, counterweight or filter weight and then install safety gear. Cabin door
installation, pit arrangement, controller installation, operate in maintenance and lastly the electric
wiring.

Stage1 - Lift car

Item Total Cost Description

Lift Car RM 30,000 Lift Car is the part that
carries the lift
passengers to the
different stops.
 Table 5 Lift Car

The stages need to construct a Car lift are stated as follows:

- Plumbing or templet bracket
- Lift cabinet for floor, ceiling, walls, front panels, operating panels, handrail, lightning and
emergency trap door
- Car sling for side frame upper and lower frame
- Centre opening car door
- Door operating motor
- Guide shoes
- Door protective device

Stage 2 – Lift Hoist way

Item Total Cost Description

Lift Hoist way RM 65,000 Hoist way is the space in

which the lift moves up and
down, it is enclosed by
fireproof walls.
It includes the pit.

Table 6 Car Lift

The stages need to construct a Car lift are stated as follows:

- Guide Rails

- Counterweight

- Suspension Cables

- Cabin door
- Landing door

- Pit Buffers
Stage 3 – Lift Driving Machine

Item Total Cost Description

Lift Driving Machine RM 56,000 The Driving Machine is the
power unit that supplies the
power for the lift to move.
It is located at the machine
room.

Table 7 Lift Driving Machine

This stage includes the costs of building a machine room and the cost of the driving machine
which consists of the following:
- Electrical Motor

- Drive Sheave

- Deflector Sheave

- Brake

- Speed Reduction Unit

Stage 4 – Lift Safety System

Item Total Cost Description

Lift Safety System RM 8,000 The Safety System includes

several parts added to the lift
to ensure safety for users.

Table 8 Lift Safety system

This stage includes the costs of the installing of several components to raise the level of safety
 of the lift, which include:
- Hoist way Door Interlock

- Progressive Safety Gear

- Over speed Governor

- Emergency Stop Switch

- Emergency Alarm Switch

- Overload Alarming Sensor

Stage 5 – Controlling system

Item Total Cost Description

Lift Control System RM 8,900 The Control System oversees

managing all parts of the lift
service (Travel point, speed,
accelerating, decelerating &
door opening speed).

Table 9 Controlling system

The stage includes the installation of a control system cost, which consist of 3 main parts which is
stated below:

1. Inputs which is sensor, button and system controls

2. Outputs which is actuators, alarming bells and display
3. Controller
1.5 Miscellaneous costs

The cost in of miscellaneous is not included in the previous estimation on the materials and
equipment’s cost section and it is important to take into consideration while doing the cost
estimation.

No. Item Cost per Description

Item
1 Intercom RM 600 For emergency/assistant calls

2 Motion RM 700 Automatic switching of the

Sensor
lights in the car
Lights
3 CCTV RM 800 For safety
Camera
4 Paint RM 300 For decoration
Finishing
Total cost RM 2400 -
1.6 Total estimated costs

The below table shows the total estimated cost need for the projects to finish, which includes Cost
for Sitework, Utilities and Construction Material, Elevator Materials and Equipment’s Cost,
Labour Cost (Installation Cost), Miscellaneous Cost

Category Total Cost

Cost for Sitework, Utilities and RM 63,904
Construction Material
Elevator Materials and Equipment’s RM 167,900
Cost
Labor Cost (Installation Cost) RM 23,120

Miscellaneous Cost RM 2,400

TOTAL AMOUNT RM 257,324

Table 10 Total Cost

8.1 Project Organisation
 Table 10: Organisation responsibility
Position Name Responsibility

29
8.2 Scheduling Team
8.3 Design & Construction Team
8.4 Quantity and Safety Team
9.1 Risk Management Plan

9.2 Risk Identification

9.3 Qualitative and Quantitative Risk Analysis

 Table 11: Qualitative and Quantitative Risk Analysis
Impact level
Risk Possible Risks Very Low Low Moderate High Very High
No
1 1% < 3% 5-10% 10-15% >15%
Material cost changes increase in increase in increase in increase in increase in
(%) budget budget budget budget budget

2 Weather Conditions < 2 hours 4 hours 6 hours 8 hours > 10 hours

(Rain hours)
3 Breakdown material or < 1% 3% 5% 7% >10%
equipment (%)

4 Implementation delays < 1 day 1 day 2 days 3 days > 4 days

(quantity)
5 Labour workers getting > 95% 85% 75% 65% < 55%
sick or accident (%)
6 Any change requested < 1% 2% 5% 7% >10%
by APU (%)
 9.4 Risk Response Planning

Table 12: Risk Response Planning

Risk
No
Possible Risks Risk Response Strategies
Owner

1 Material cost This is because the currency decline. Try to Transference

changes avoid any imported from supplier who does
Project &
not have branch in Malaysia.
Manger
Acceptance

2 Weather Set a strategy for rainy season to mitigate

Conditions the outdoor activities and focus on indoors
Project Avoidance
Work.
(Rain hours) Manger

3 Breakdow PIC - The PIC has to supervise and guide the

n material Quantity worker labour to safety awareness, how to
Avoidance
or and Safety carry the material or equipment and
equipment assemble them in a prefect manner.

4 Implementation PIC- Staff PIC should order the material at least one
delays (quantity) month before.
Avoidance

5 Labour workers PIC - Over time work. Take shift, Backup

getting sick or Scheduling manpower. Create a pro-active injury
Avoidance
accident prevention system that reduce the

possibility of incidents.

6 Change Project Inform APU property Services Department

requested by Manger of the requirements needs due to their
Acceptance
APU changes to make them known whats
happening on.
10 Communication Plan
Conclusion
References