Tender Response For "Selection of Third-Party Auditor For Telangana State Data Centre"
Tender Response For "Selection of Third-Party Auditor For Telangana State Data Centre"
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Our Understanding of Tender
Our Understanding of Tender Tender Response
About Tender Bid Data Sheet Requirements Project Objectives Key Deliverables Evaluation Criteria
About Tender
Client Information:
▪ Telangana State (It is the 29th state of India, formed on the 2nd of June 2014)
▪ State Data Centre (SDC) has been identified as one of the important element of the core infrastructure for
supporting e-Governance initiatives of NeGP.
▪ State Data Centre would provide many functionalities - some of the key functionalities are Central Repository of the
State, Secure Data Storage, Online Delivery of Services, Citizen Information/Services Portal, State Intranet Portal,
Disaster Recovery, Remote Management and Service Integration
▪ Presently M/s. Wipro Ltd. has taken up the contract for operation & maintenance of IT/ Non-IT infrastructure and
FM services of TSDC
Tender Information:
▪ Department of Information Technology & Communication, Government of Telangana intends to hire Third Party
Auditor(TPA) for the State Data Centre project.
▪ The selected TPA shall have to undertake auditing of TSDC as per the tender conditions for a period of 3 years from
date of agreement and can be extended for another one year.
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Our Understanding of Tender Tender Response
About Tender Bid Data Sheet Requirements Project Objectives Key Deliverables Evaluation Criteria
Page 5 5 Jan 2 0 2 1 EY – O ur Understa nding of Tender Se l e ction o f Th ir d-Part y Au d itor fo r Te langana St ate D ata C ent re"
Our Understanding of Tender Tender Response
About Tender Bid Data Sheet Requirements Project Objectives Key Deliverables Evaluation Criteria
Requirements
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Our Understanding of Tender Tender Response
About Tender Bid Data Sheet Requirements Project Objectives Key Deliverables Evaluation Criteria
Project Objectives
Sl. No Description
1 Interaction with the various stakeholders occurs as needed.
3 Quality and continuous improvement are fostered in the SDC operations and management processes.
4 Opportunities for improving the processes, policies, standards, administrative and management control, and the data center’s buy-in
for the line department may be identified during audits. They will have to be communicated to the TSTS/ Department of ITE&C, GoTS.
5 TPA will carry out the activities as per agreement and submit all the mentioned deliverables within the stipulated timeframe.TPA will
ensure that the timelines will be adhered to. If there are any perceived slippages on the timelines, TPA would deploy additional
manpower, free of any additional charges.
6 TPA will make the best effort to ensure that the quality of deliverables meets the expectations. The successful bidder would get the
relevant sections of system integrator RFP, Agreement, etc. from the TSTS.
7 The TPA will share all intermediate documents, drafts, reports, VA scan report and any other item related to this assignment, if
requested by TSTS. No work products, methodology or any other methods used by the TPA should be deemed as proprietary and non-
shareable.
8 TPA shall organize weekly/fortnightly review meetings to review functionality issues and progress of work as per pre-defined schedule.
The frequency of meetings will be intimated by the TPA in consideration of requirements in the interest of the project. TPA would
prepare the minutes of the review meetings mentioning the issues discussed, decisions taken on them and appropriate level at which
these required to be resolved.
9 TPA will recommend opportunities for improving the processes, policies, standards, administrative and management control if a ny
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Our Understanding of Tender Tender Response
About Tender Bid Data Sheet Requirements Project Objectives Key Deliverables Evaluation Criteria
Page 8 5 Jan 2 0 2 1 EY – O ur Understa nding of Tender Se l e ction o f Th ir d-Part y Au d itor fo r Te langana St ate D ata C ent re"
Our Understanding of Tender Tender Response
About Tender Bid Data Sheet Requirements Project Objectives Key Deliverables Evaluation Criteria
Evaluation Criteria
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Tender Response
Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Scope of Work
The core objective of Third Party Auditor is to provide objective assurance and audit services designed to monitor and
assess the conformance by the Third Party Auditor and add value to improve the Telangana State Data Centre operations.
It helps the State accomplish the State Data Centre by bringing a systematic, disciplined approach to evaluate and improve
the Effectiveness of infrastructure, operations, service level management, control and governance processes.
The successful bidders would need to: The following activities, has to be performed by the
selected Third Party Auditor (TPA)
i) Study the SDC RFP and the contract signed between the
TSTS and DCO for Operation and Management
ii) Study the SDC policy guidelines, architecture, design and i. Audit framework design
the services envisaged, processes, helpdesk procedures ii. State Data Centre Infrastructure Audit
and security policy of the data center. iii.Operations and Management Process and Control
iii) Understand the roles and responsibilities of various Audit
stakeholders such as ITE&C Department, TSTS, Data iv. SLA Monitoring Audit
Centre Operator, user departments etc. v. Security and compliance Audit
iv) Study the SLA’s between different stakeholders. vi. Exit management plan
v) Study the proposal of engaged Data Centre Operator
with TSTS to understand its offering, value add and
SLA commitments
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Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Why EY?
Innovation
• We invest in innovation because we are ambitious about building a better working world and providing the
capital markets with greater confidence, a better business perspective and enhanced transparency.
Technology
• Technology drives both EY clients’ and our own business. At the same time, a technological revolutionthat offers
so much opportunity also brings with it more complex risks, competition from divergent angles and stakeholder
scrutiny that is forensic in focus. We want to give our auditors the best possible tools to use in their work.
Critical tools
• By investing in several critical tools, we have been able to bring a significant amount of digital innovation to the
audit. We have effectively digitalized the end-to-end audit process.
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Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Why EY ? Cont..
▪ Our mission: to be the highest-quality
audit organization in the profession
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Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Page 14 5 Jan 2 0 2 1 EY – Tender Response Se l e ction o f Th ir d-Part y Au d itor fo r Te langana St ate D ata C ent re"
Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Page 15 5 Jan 2 0 2 1 EY – Tender Response Se l e ction o f Th ir d-Part y Au d itor fo r Te langana St ate D ata C ent re"
Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Page 16 5 Jan 2 0 2 1 EY – Tender Response Se l e ction o f Th ir d-Part y Au d itor fo r Te langana St ate D ata C ent re"
Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Page 17 5 Jan 2 0 2 1 EY – Tender Response Se l e ction o f Th ir d-Part y Au d itor fo r Te langana St ate D ata C ent re"
Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Gujrat Gujarat Informatics Limited, Gujarat TPA for State Data Center Complete
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Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Scope Exclusions
Track under consideration Scope Deviations
TPA shall tabulate, in a template, all possible measurable Require the details of the EMS being used and other monitoring
parameters as tools
defined in the SLA. These parameters shall be checked with rando
m performance indicator against each parameter as reflected in th
e EMS/BMS being used to monitor the services. TPA shall collate
the results in a report and submit to the TSTS / ITE&C
Dept. ( Page 12 pt. 5.1(SLA Monitoring Audit))
Inventory audit report including executive summary, checklist Requirement the detail of Non-IT infrastructure components
and compliance including but not limited to IT and Non-
IT Infrastructure (TPA Deliverables) (page 14 Point 2 (SDC
Infrastructure Audit )
Audit report including but not limited to following checkpoints • Elaborate the process followed for Data Centre Management
related to processes followed by the DCO for its Data Centre team by DCO
management deliverables: Data center management • Skills (Is it to evaluate skills appropriate for the undertaking
team, skills, facility management services, change management the respective Job or Trainings done by DCO for skills upgrade),
procedures, IT Infrastructure operations - • Electricity & Diesel Consumption -Are there any special
hardware, software and FMS, requirement for these
Electricity and Diesel consumption, backup procedures, antiv
irus measures, trainings, network and security administrations,
(TPA Deliverables) (page 14 Point 3 (Operations
& Management process & control )
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Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Active participation and support from TSDC team members in this project is critical for the success of the
project. Table below describes the specific support that EY seeks from during the project.
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Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Delay in the availability of basic documents to E&Y will be proactive in requesting for the documents
Overall
1 initiate project activities E&Y will sensitize TSDC participants about criticality of sharing
required documents with E&Y in time
Key Stakeholders(such as ITE&C Department, E&Y will discuss with TSDC reviewers to set the expectations on
3 TSTS, Data Centre Operator, user departments the structure of the expected content in the deliverables
etc.) do not provide deliverables in time required from the stakeholders upfront.
Errors in assessments and To-Be definitions, TSDC stakeholders will sensitize the project team members
4 due to incorrect and inadequate inputs about the criticality of sharing complete and correct information
provided by TSDC
E&Y will ensure that the timelines will be adhered and If there
Delay in Delivering within the stipulated
5 are any perceived slippages on the timelines, E&Y would deploy
timeframe
additional manpower, free of any additional charges.
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Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Penalty Clauses
All deliverables shall be submitted to TSTS post completion of the periodicity of the respective deliverable.
In case of any non-satisfactory performance by TPA, penalty up to maximum of 10% on the half yearly payment will be levied
and recovered from the payments to be made to TPA. The payment to the TPA agency shall be processed on half yearly basis.
The payment to the TPA shall be on 6 monthly basis subjects to submission of all deliverables.
Manpower Deployment Penalties
Non marking of attendance will be considered as absence. It is mandatory to deploy backup / replacement resource
if any resource is on leave. Any absence of resource without intimation of TSTS would be considered as breach with
per day penalty of 1% of half yearly payment.
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Our Understanding of Tender Tender Response
Scope of Work Why EY? Evaluation Criterion Scope Exclusions Risks Clauses Price
Price
EY offers the following financial bid for undertaking the Third Party Audit for Telangana State Data Center Project as per the
mentioned EMD amount of Rs 5 Lakhs:
S. No Description Basic Unit Price (In INR) GST Amount@18% (In Total Price (In INR)
INR)
1 1st Year Annual project cost 1,50,00,000 27,00,000 1,77,00,000
2 2nd Year Annual project cost 1,65,00,000 29,70,000 1,94,70,000
3 3rd Year Annual project cost 1,81,50,000 32,67,000 2,14,17,000
▪ For the first year contract, EY will be charging 1.5 crores as basic unit price.
▪ In addition to 2nd year base unit price, EY will be charging (1.1)*(Basic Unit price of first year) and so on for 3rd year i.e.
(1.1)*(Basic Unit price of second year).
▪ 10% multiplier is considered to account for the increment costs including Maintenace of tools, Risk assessment and
Misc. Expense, inflation etc.
**Resource personnel include Sr. Auditor, Auditor and required staff member.
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THANK YOU
Annexure - I
Annexure - II
Annexure - III
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