SUGARLAND TERMINAL GUIDE

Marine Terminal Guide

SUGARLAND MARINE TERMINAL

SECTIONS

1. Emergency Contacts and Procedures

2. General Information

3. Terminal Specific Information

4. Attachments

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EMERGENCY CONTACTS
Any vessel navigating within the US exclusive economic zone on charter to STUSCO or Shell
Chemicals is required to give prompt notice of:
• Personnel injury
• Ship, tug or barge grounding
• Cargo release
• Contamination or loss of cargo
• Collision, fire or explosion
• Breach of hull, including openings to voids, ballast tanks or double hulls
• Damage to any terminal
• Situations with the potential to become more serious, and
• Any requests for assistance.

Notification should be made to the Motiva/SOPUS/STUSCO Shipping Emergency

24 hour Contact Number on:

(713) 241 2532

After hours, an answering service will take the call and contact the Shipping Duty Person.

TERMINAL EMERGENCY CONTACTS

In addition to the above, the following local emergency contacts should be advised of an incident
that occurs while alongside or in the approaches to the Sugarland Terminal:

Name Position Office

David Janwich Terminal FSO/Supervisor 225-746-2462
Bill Osterhout Alternate 225-265-1234
Wayne Gravois Alternate 225-265-1117

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EMERGENCY SIGNALS

INCIDENT ALARM (TERMINAL DOCK SIDE)

• Verbal communication with VHF hand held radio

• Air Horn

VESSEL EMERGENCY (or reported from Vessel)

Ships
• Verbal communication with VHF hand held radio
• Six blasts on the ship’s whistle or, each of not less than ten seconds duration,
supplemented by a continuous sounding of the general alarm system.

Barges
• Verbal communication with VHF hand held radio
• Air Horn

TERMINAL EMERGENCY PROCEDURES

Emergency contact/notification will be necessary for various emergency situations. These situations
may include the following:

Oil spill
Fire/explosion
Personnel injury (at Facility)
Severe weather conditions
Terrorist activity (bomb threats, etc.)

Extensive notification and response guidelines are detailed in the St. James Sugarland Facility
Response Plan.

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GENERAL INFORMATION

1. DESCRIPTION OF TERMINAL
The Sugarland Terminal Docks #1 and #2 are located on the right descending bank of the Mississippi River at
river mile marker 158.3 in St. James, Louisiana. The physical location is approximately 9 miles south of the
Sunshine Bridge, just off of Hwy 18 (River Road).
GPS Coordinates: 30 degrees 00’ 40” North Latitude
90 degrees 50’ 20” West Longitude
2. ANCHORAGES AND WAITING AREAS
There are various areas of anchorage and waiting areas along the River to St. James. They can be identified
through the vessel’s agents and river pilots.
3. COMMUNICATIONS PRIOR TO ARRIVAL
All vessels calling at Shell and Motiva terminals must comply with all Federal, State, and Local regulations.
Deep draft vessels should communicate ETA’s at a minimum 24 hours in advance. Arrival information should be
communicated through the terminal at 225-746-2462 or 225-265-1117, during normal working hours.
Once prior communication is established, the local representative PIC will communicate contact numbers for after
hour notifications.
Vessels / barges should arrive at Shell Terminals ready in every respect to transfer the nominated cargoes.
4. PILOTAGE
Dictated by vessel agents
5. TUGS
Dictated by vessel agents and ship to ensure a safe berth and departure.
6. TERMINAL MANNING
Sugarland Terminal docks are not staffed 24 hours a day. The dock PIC’s are scheduled according the arrival of
the vessels.
The scheduled hours of the PIC’s are dictated by the vessels at the docks. Typically the PIC will work 12-hour
shifts.
7. CARGO TRANSFER FACILITIES

Dock Name Arms Flange Rate barrels/hour Maximum BP Products

Size Loading Discharging Handled

Dock2 Ships 2 16” -- 40,000 40,000 Crude Oil

Dock1 barges 1 8” 5000 7500 30,000 Crude Oil

8. ARRANGEMENTS FOR EMERGENCY SHUTDOWN

Discharges:
In the event of a need to perform a shutdown for emergency situations, the terminal will communicate to the
vessel PIC via the primary communications to shutdown their transfer equipment if discharging to the terminal.
Loading:
The terminal PIC has an emergency shutdown to stop the loading process during an emergency situation.

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9. VESSEL CRITERIA

Sugarland Terminal Dock 1 Dock 2

LOA 940 ft 940 ft
Dead Weight tonnage 123,000 tons 123,000 tons
Displacement 104,000 tons 104,000 tons
Draft 35-00 ft. 40-00 ft.
Water Fresh Fresh
Air Draft 153 ft less river stage 153 ft less river stage
Free Board See below See below
Last Survey December 23, 2006 May 9, 2006

Freeboard: Max water line to cargo manifold distance = 50 feet plus 12 feet at New Orleans gauge (or 60 feet
plus 2 feet at New Orleans gauge).
Airdraft Guidelines:
Crescent City Connection Bridge (mile 95.8) 170 feet minus Carrolton gauge
Huey P. Long Bridge (mile 106.1) 153 feet minus Carrolton gauge
Hale Boggs Bridge (I-310) (mile 121.6) 155.4 feet minus Reserve gauge
Lutcher Bridge (mile ???)
10. TIDES AND CURRENTS
The river stage at Donaldsonville varies from an approximate low water elevation of +1.2 ft to approximate high
water elevation of +29.5 (MSL).
During seasonal times of high river stages, current conditions can become excessive at times. All vessels and
barges should ensure an appropriate number of mooring lines are used. Mooring lines should be closely
monitored. All precautions should be taken to ensure vessels remain safely alongside.
11. CLIMATIC CONDITIONS AND ABNORMAL WEATHER
The climate of the New Orleans area is influenced to a large extent by the surrounding terrain and its proximity
to the Gulf of Mexico. The terrain is marshy delta land with numerous bayous, canals, and drainage ditches;
Lake Pontchartrain borders the city on the north and is connected to the Gulf of Mexico through Lake Borgne on
the east. Elevations in the city vary from a few feet below to a few feet above mean sea level. A massive levee
system surrounding the city and along the Mississippi River offers protection against flooding from the river and
tidal surges.
Almost daily sporadic afternoon thunderstorms from Mid-June through September keep the temperature from
raising much above 90 degrees F. Based on the 1951-1980 period, the average first occurrence of 32 degrees
in the fall is December 5th and the average last occurrence in the spring is February 20th. From mid-November to
mid-march, the area is subjected alternately to the southerly flow of warm tropical air and to the northerly flow of
cold continental air in periods of varying lengths. The usual track of winter storms is to the north of New Orleans,
but occasionally one moves this far south, bringing large and rather sudden drops in temperature which seldom
last over three or four days.
The cold Mississippi River, and the lakes and marshes enhance the formation of fog in the winter and spring,
particularly when the light southerly wind brings warm, moist air into the area from the Gulf of Mexico. River
traffic, at times, will be unable to move between New Orleans and the Gulf for several days.

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April, May, October, and November are generally dry, but there have been some extremely heavy showers
during this time. Mid-December to mid-March is a fairly definite rainy period is from with measurable
precipitation occurring on about one-third of the days. Thunderstorms with damaging winds are relatively
infrequent; the most damaging ones are those that move over the city from Lake Pontchartrain. Hail of a
damaging nature seldom occurs and tornadoes are extremely rare. Hurricanes have affected the area. Snowfall
is rather infrequent and light. However, on rare occasions, snowstorms have produced accumulations of over 8
inches.
Hurricane season runs from May 1st through November 30th. Any hurricane that enters the Gulf of Mexico has
the potential to affect Head of Passes, pilot operations, and may shut down the river to traffic. High river
conditions normally are encountered from April 1st through July 1st. During this period, excessive river currents
and eddying may be encountered.
12. FACILITIES FOR RECEPTION OF DIRTY BALLAST, CARGO SLOPS AND ENGINE-ROOM OILY WASTES
Terminal does not facilitate nor handle these types of cargoes.
13. AVAILABILITY OF BUNKERS
No bunkering services permitted
14. AVAILABILITY OF FRESH WATER
None available.
15. ARRANGEMENTS FOR RECEIVING PROVISIONS AND STORES
None. The terminal does not allow for provisions or stores transfers.
16. AVAILABILITY OF GARBAGE RECEPTION FACILITIES
None. The terminal does not accept garbage of any type.
17. TERMINAL ACCESS AND VISITOR SECURITY
Any pertinent personnel needing access to vessel are required to sign in with terminal security guard who can be
reached by cell phone at 985-257-0326 and will be subjected to screening prior to entry.
18. SAFE ACCESS TO VESSELS ALONGSIDE
Terminal does not provide a gangway for Dock 2 vessels alongside. It is the responsibility of the ship to provide
safe access to the terminal docks.
For barge loading/unloading Dock 1, the terminal will provide safe ship to shore access via gangway.
19. USEFUL TELEPHONE NUMBERS
Security: 985-257-0326
Terminal/dock main number Terminal- 225-746-2442; Dock 1- 225-746-2418; Dock 2– 225-746-2419
Fax 225-265-4714
20. Crude Oil Washing
Crude Oil Washing (COW) is permitted at Sugarland terminal per minimum MARPOOL requirements only. A
full set of guidelines for COW is given on the following page.

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VESSEL: DATE PREPARED:

TRANSFER FACILITY: SUGARLAND TERMINAL LOCATION: ST. JAMES

GENERAL CRUDE OIL WASHING INFORMATION

1. Is the inert gas plant operational? () YES () NO

2. Are inert gas and Crude Oil Washing Manuals on board? () YES () NO
3. Was there a measurement for water>
(water must be discharged prior to Crude Oil Washing.) () YES () NO
4. Are ships personal experienced in Crude Oil Washing? () YES () NO
5. Has the vessel confirmed by telegram that they comply with the
requirements of this sheet prior to arrival at the terminal? () YES () NO
6. OTHER REQUIRED INFORMATION:___________________________________________________

ALARMS AND GAUGE CONDITION

1. Are all low pressure alarms operational? () YES () NO

2. Are all alarms and gauges located in a continuously manned cargo
control room? () YES () NO
3. OTHER REQUIRED INFORMATION:____PRESSURE_____________________________________

OXYGEN CONDITION

1. Is there a means to check oxygen contents from individual tanks with

use of a portable oxygen analyzer? () YES () NO
2. Is the oxygen content in all cargo compartments below 8%? () YES () NO
3. Are all oxygen level alarms operational? () YES () NO
4. Have the oxygen indicators been calibrated and/or checked prior to
Crude Oil Washing? () YES () NO
5. OTHER REQUIRED INFORMATION”_____TEMPERATURE_______________________________

LINE AND TANK CONDITION

1. Have all cargo tanks positive inert gas pressure? () YES () NO

2. Have all Crude Oil Wash lines been pressure tested for leakage prior to
Crude Oil Washing? () YES () NO
3. Are Crude Oil Wash lines isolated from water heater and engine room? () YES () NO
4. Are all tanks opening closed properly to insure a tight seal? () YES () NO
5. Have all tanks been gauged for water? () YES () NO
6. Are all hydrant connections to Crude Oil Wash lines properly secured
and blinded? () YES () NO
7. Has the vessel indicated in specific tanks to be Crude Oil Washed and
estimated starting/completion times? () YES () NO
8. Are all tanks washing machines in a closed position prior to Crude
Oil Washing? () YES () NO
9. OTHER REQUIRED INFORMATION:_____RADIO________________________________________
_____PV BREAKER__________________________________
_____DECK SEAL___________________________________

I DO CERTIFY THAT I HAVE PERSONALLY VERIFIED THE ABOVE ITEMS AND FOUND
THEM TO BE FULLY IN COMPLIANCE.
CERTIFIED VESSEL REPRESENTATIVE SIGNATURE DATE CERTIFIED TITLE

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TERMINAL SPECIFIC REGULATIONS

Local regulations ref COW:

COW of vessels shall be communicated during the pre-transfer conference between the
terminal PIC and the vessel. It is the terminal’s priority to allow the minimal amount of COW
as required per the regulation which is 25% of tanks. However, the minimum flow rates are
required to be maintained at 7,000 bph for accurate measurement. If the COW washing
continues under the minimum allowable flow rate for longer than 2 hours, the terminal
reserves the right to suspend transfer operations.

Minimum Mooring Requirements:

Ships
• 16 lines ( 8 forward and 8 aft)
Barges
• 4 lines (2 forward and 2 aft)
Mixed moorings are not allowed.

No Photographs.

Specific requirements for PPE:

Minimum PPE for dock side activities include:

Steel toe safety footwear
Hard hat
Safety glasses with side shields
Gloves

All personnel are required to remain on board the vessel. No one is allowed to leave the vessel for shore
leave unless in the event of a medical emergency. Only required agencies and inspectors are allowed
access to and from shore.

Tug standby procedures:

Standby tugs may be requested by the terminal or vessel in the event of high river stages or
river currents for safety. It is the vessels discretion to supply otherwise.

GENERAL REQUIREMENTS
1. APPLICABILITY
Except as otherwise provided, these regulations apply to all tank vessels (tank ships and tank barges), hereinafter
referred to as ‘vessels’, loading at marine facilities, terminals and complexes owned, managed or operated by
SOPUS, Motiva or Shell Chemicals, hereinafter referred to as ‘terminals’.

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2. ROLES AND RESPONSIBILITIES

Each party, vessel, and terminal, is responsible for the safe conduct of its own operations i.e. the management of
its own personnel and the operation of its own equipment. Under no circumstances will either party operate any
valves, switches, or alarms within the other’s sphere of control.
3. CONDITIONS OF VESSEL ACCEPTANCE
Vessels are accepted at a terminal on the understanding that operations will be conducted in accordance with all
applicable legislation, together with practices contained in relevant Codes of Practice, in particular, the guidance
contained within the latest edition of the International Safety Guide for Tankers and Terminals (ISGOTT).
Vessels found deficient on arrival may be subject to refusal until the deficiencies have been rectified.
4. READINESS TO LOAD OR DISCHARGE
All vessels calling at a marine terminal shall arrive in a condition ready to commence operations. All vessel
systems should be duly tested to confirm their operability.
5. PRE-ARRIVAL CHECKLIST
The status of all items of vessel equipment necessary for the safe and efficient conduct of operations should be
verified prior to the vessel’s arrival alongside, preferably by use of a pre-arrival checklist. The terminal should be
advised of any defects or deficiencies. It should be noted that the use of a pre-arrival checklist does not replace
the requirement to fully complete a declaration of Inspection prior to the commencement of transfer activities.
6. PERSONNEL REQUIREMENTS
During the transfer of oil and/or hazardous material to or from a vessel, both the vessel and the dock are
required to have a person-in-charge (PIC). It is required that a PIC is designated for each vessel involved in a
transfer. The PIC must be physically on board the vessel during all stages of the transfer operation. If the PIC
needs to leave the vessel for any reason, the PIC must be properly relieved by a qualified tankerman or the
transfer must be halted.
Tank barge personnel involved in the transfer of cargoes are required to have their Merchant Mariner’s
Document (MMD) readily available. It is required that the MMD indicates which class(es) of cargo the tankerman
is authorised to handle.
7. PROTECTIVE CLOTHING AND EQUIPMENT
Minimum PPE for dock side activities include:
Steel toe safety footwear
Hard hat
Safety glasses with side shields
Gloves
8. UNAUTHORIZED OR INTOXICATED PERSONS
Unauthorized, disorderly or intoxicated persons shall not be allowed on any terminal or on any vessel(s)
alongside.
Visitors will only be allowed on board a vessel with the knowledge and approval of the terminal representative.
Visitors transiting through the terminal or visiting a vessel at the terminal are required to comply with all terminal
regulations contained within this booklet.
9. CRAFT ALONGSIDE
No craft is permitted to come alongside or remain alongside a vessel without the prior permission of the terminal
representative.
Bunker barge operations will not be permitted while a vessel is alongside a terminal.
10. ENTRY INTO ENCLOSED SPACES
As a matter of general policy, any personnel entry into enclosed spaces on a vessel alongside a terminal is
prohibited unless necessary for the safety of the vessel and terminal.

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11. STATE OF READINESS

While alongside a terminal, a tank vessel must at all times be able to move under its own power at short notice.
If, for any reason, the vessel cannot comply with this requirement, the terminal representative must be advised
immediately.
For tank barges, the tow boat assigned to a tank barge or a number of tank barges shall standby in the
immediate vicinity of the barge(s) and shall maintain engines ready for manoeuvring at short notice.
12. MAINTENANCE AND REPAIR WORK
Major planned repair work is not permitted while alongside the terminal. Emergency repairs, namely essential
repairs needed to rectify malfunctioning equipment and prevent hazardous or unsafe conditions, will be
permitted on a case-by-case basis and may only commence once approval has been obtained from the terminal
representative.
Emergency repairs involving hot work and welding shall not take place without the prior written permission of the
U.S. Coast Guard and the terminal representative.
The use of power-driven or manually operated devices capable of producing sparks is prohibited in the cargo
area, cargo tanks, fuel tanks, cargo pump rooms or enclosed spaces immediately above or adjacent to cargo
tanks, such as cofferdams. No chipping or other activities likely to produce sparks shall be permitted in these
areas, tanks, or enclosed spaces.
13. WEATHER CONDITIONS
During periods of still air, tank vessel loading operations involving volatile products may have to be suspended if
cargo vapors accumulate either on deck or ashore.
Transfer operations, and the ballasting of non-gas free cargo tanks, will be halted on the near approach of an
electrical storm, regardless of whether or not an inert gas system and/or vapor control system is fitted and in use.
All tank openings and vents must be closed and the cargo system secured.

Wind related weather restrictions are as follows:

• 35 MPH – If winds are constantly above this speed, vessels are requested to have additional
deck watch in attendance.
• 40 MPH – If sustained winds are experienced at this speed, all product movements are to be
suspended.
• 45 MPH – UPPER LIMIT. If sustained or higher winds are experienced, cargo hoses must be
drained and disconnected.
• When the UPPER LIMIT has been reached and loading arms/cargo hoses have been
disconnected, the vessel should be prepared to vacate the berth and/or have tugs standing by
to assist.
• The Terminal and vessel may allow a deviation from the above limits based on mutual
agreement and subject to an assessment of current forecast weather on the ability to conduct
safe docking operations. (e.g. onshore wind blowing vessel onto the berth, ect.)
14. GARBAGE
No garbage or refuse of any kind shall be dumped overboard from any vessel moored at a marine terminal.

VESSEL SAFETY PRECAUTIONS AND REQUIREMENTS

15. MOORING REQUIREMENTS
All vessels must be securely moored alongside with sufficient ropes and/or wires in accordance with a minimum
of 16 mooring lines. Tank barges shall be secured using a minimum of four mooring lines, which shall be of an
adequate size and strength and be in good condition.

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Moorings shall be properly tended throughout the vessel’s stay to prevent undue movement of the vessel.
The use of ‘mixed mooring’, i.e. synthetic fibre ropes and steel wire ropes onto the same shore bollard, should be
avoided. Lines in the same service should be of similar material. In this context, it should be noted that moorings
constructed of High Modulus Polyethylene (HMPE) have the same extension characteristics as wire and may be
used in the same service.
Mooring lines shall be secured on board using the storage reel or, on vessels not equipped with reels, on bitts.
The practice of securing lines on the warping drums of winches is not permitted.
Self-tensioning winches, if fitted, must not be used in the automatic mode.
Nylon pennants fitted to wire moorings shall be of sufficient length and strength and should be properly secured
to the wire using a suitable shackle.
Tank ships shall rig emergency towing wires of adequate strength secured to the offshore bow and quarter
bollards with the towing eye maintained at, or about, the waterline.

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16. ACCESS TO THE VESSEL

The provision of safe access between the vessel and the shore is a shared responsibility. It is the vessel’s
responsibility to provide a shore gangway. When the vessel’s configuration does not permit use of the shore
gangway, or a shore gangway is not available, the vessel’s gangway or accommodation ladder will be used. All
means of access must be properly constructed and be provided with stanchions and handrails. A safety net
should be fitted under the gangway and a lifebuoy with line and light should be readily available.
17. FIREFIGHTING EQUIPMENT
The vessel’s fire fighting equipment must be ready for immediate use. Tank ships should have fire hoses, with
jet/spray nozzles attached, connected to the main and run out forward and aft of, and adjacent to, the cargo
manifold in use. Additional protection against flash fires should be provided by having a portable dry chemical
extinguisher with a capacity of at least 10 pounds located near the manifold.
Foam and/or dry chemical monitors, if fitted, should be ready for immediate use.
The International Ship Shore Fire Connection should be rigged ready for immediate use.
A copy of the vessel’s Safety and Fire-fighting Plan should be located outside the accommodation in a watertight
container.
Tank barges should have a portable extinguisher available at the manifold, preferably of the dry chemical type
with a capacity of at least 10 pounds.
18. SMOKING
Smoking on the terminal dock is not permitted.
19. PREVENTION OF SPARKING AND EXCESSIVE SMOKE FROM STACKS
Soot blowing and excessive stack smoke or sparking is prohibited and immediate action must be taken to
eliminate any of these occurrences.
20. SOURCES OF IGNITION
The carrying and use of matches, lighters or other sources of ignition, which includes battery-operated equipment
and cameras, is prohibited within the terminal and on the deck of vessels alongside.
21. PORTABLE ELECTRICAL EQUIPMENT
All flashlights used shall be of a safe type, which is approved by a competent authority.
The use of portable electrical equipment on wandering leads is prohibited in hazardous zones during cargo
transfer operations. The equipment should be disconnected from power and preferably removed from the
hazardous zone.
Only cellular phones and pagers of an intrinsically safe type are permitted on the deck of vessels while alongside
a terminal.
22. USE OF VHF AND SATCOM WHILE ALONGSIDE
Transmissions on permanently installed VHF/UHF equipment are acceptable provided the power output is
reduced to one watt or less.
Portable VHF/UHF equipment of an approved type may be used for intra-ship and ship/shore communications.
Satcom equipment may be used while alongside the terminal unless specifically prohibited under local
regulations.
23. FLAME SCREENS/ DECK OPENINGS
All deck openings, tank hatches, butterworth plates, sounding pipes, etc., are to be kept closed while alongside
the terminal unless properly fitted with a flame screen.
During cargo transfers, the cargo tank venting system as designed for the particular vessel shall be used. If
necessary, ullage ports or other gauge points may be opened for short periods to enable ullaging or sampling to
be undertaken.

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24. SCUPPERS/DRAINS
Before any transfer of cargo, ballast, slops or bunkers takes place, deck scuppers and drain holes in save-alls
and drip trays must be suitably plugged. If local regulations permit, accumulated water may be drained off as
required and scupper plugs replaced immediately after the water has been run off. Oily water should be
transferred to a slop tank or other suitable containment and it is recommended that a portable pump is rigged
ready for this purpose. Air-operated pumps, such as Wilden pumps, must be securely grounded to the vessel’s
structure to prevent the generation of electrostatic charges.
25. DISCHARGE CONTAINMENT/DRIP PANS
Drip pans, manifold drip trays and other containment shall be kept empty while the vessel is alongside a terminal.
Plugs and valves shall be properly secured.
26. TANK BARGE GAUGE POINTS
The appropriate tank opening or fitting to be used for custody transfer measurement should be identified as the
‘gauge point’ and the corresponding reference height (the total height between the rim of the ullage port and the
striking plate at the bottom of the tank) shall be clearly marked.
27. INSULATION MEANS BETWEEN SHIP AND SHORE
To provide effective electrical isolation between the ship and shore, terminal systems are provided with insulating
flanges. The use of bonding cables is not permitted.
With the protection provided by insulating flanges, the use of cathodic protection systems for vessel and jetty
structures may be continued while a vessel is alongside.
28. TRANSFER MANIFOLD AND CONNECTIONS
Every mechanical loading arm or cargo hose must be properly supported to ensure that flange connections are
not subjected to undue strain.
In all cases, the points of connection between the vessel’s manifold and the cargo transfer arm or hose must be
completely over the manifold containment or drip tray.
All flanged connections must be fully bolted with a bolt in every hole.
The loading arm or hose must be blanked as soon as it is disconnected from the manifold. Manifold connections
not in use are to be kept fully blanked with blind flanges, gaskets and a bolt in every hole.
29. CARGO PUMPROOMS
Cargo pumprooms should be well ventilated and gas free before arrival at the terminal. While alongside, the
ventilation system shall be kept running and the pumproom kept free of cargo vapors.
30. ACCOMMODATION DOORS AND PORTS
All external doors and portholes shall be closed during operations. Accommodation boundary doors should
preferably be fitted with self-closing or other control devices but at no time should they be locked.
31. ACCOMMODATION VENTILATION AND AIR CONDITIONING
The intakes of central air conditioning or mechanical ventilation systems should be adjusted to prevent the entry of
petroleum vapors, if possible, by re-circulation of air within the accommodation spaces.
Window-type air conditioning units which are not certified as safe for use in the presence of flammable gas or
which draw in air from outside the accommodation, must be electrically disconnected and any external vents or
intakes closed.

PRE-TRANSFER LIAISON AND PROCEDURES

32. PRE-TRANSFER CONFERENCE
The person-in-charge (PIC) of cargo operations on the transferring vessel and the PIC of transfer operations at the
terminal are required to hold a pre-transfer conference, the scope of which must comply, as a minimum, with the
requirements of 33 CFR Part 156.120W and 46 CFR Part 150.500.

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33. PRE-TRANSFER SAFETY CHECKS AND DECLARATION OF INSPECTION

The person-in-charge (PIC) of cargo operations on the transferring vessel and the PIC of transfer operations at the
terminal should jointly complete a Declaration of Inspection (DOI) via a ship/shore safety check list and complete
a Declaration of Security (DOS) for anything above Marsec Level 1 unless requested by vessel.
34. MATERIAL SAFETY DATA SHEETS (MSDS)
An MSDS or Cargo Information Card should be available on request from the supplier of the product, i.e. a
vessel loading cargo should receive the information from the terminal and a vessel discharging cargo should, if
requested, provide an MSDS to the terminal.

CARGO TRANSFER OPERATIONS

35. COMMUNICATIONS
All vessels alongside a terminal shall have at all times at least one person on duty that speaks and readily
understands the English language. The person-in-charge of the cargo transfer shall be able to communicate
readily in the English language with the facility PIC and be available at all times.
Radio contact shall be maintained with the terminal PIC using the intrinsically safe radio provided by the terminal.
Transfer operations must be halted if communications are lost during any stage of the transfer or if it is
determined that both parties (vessel and terminal PIC) cannot communicate readily in the English language.
Dock radio and ship radio should remain on channel #1.
36. CARGO TRANSFER RATES
The maximum allowable loading rates shall be established and agreed by PIC’s during the pre-transfer
conference. Rates shall be established for initial loading and will take into account the need for precautions when
handling grades defined as static accumulators. The transfer rates are dictated by the metering facilities of the
terminals and therefore the ship should slowly establish the maximum rates to protect from surging and damaging
the terminals facilities. Procedures for final topping-off will also be agreed.
37. MAXIMUM CARGO TANK FILLING LEVEL
The maximum cargo tank filling level shall not exceed any of the following limits:
• Six inches below the deck;
• 98 percent of tank capacity; or
• Three inches below the setpoint of the overfill control system for a tank barge required by 46 CFR 39.20-9(b)
or the liquid overfill alarm for a tank ship required by 46 CFR 39.20-7(d), as applicable, when collecting
vapors of crude oil, gasoline blends or benzene.

SPECIFIC CARGO TRANSFER PROCEDURES

38. TANK CLEANING
No tank cleaning operations shall be conducted alongside a terminal.
39. CRUDE OIL WASHING
Crude Oil Washing (COW) will normally be allowed on properly equipped vessels. The Master shall obtain
permission from the terminal representative prior to or upon arrival and shall comply with any local terminal
regulations established for COW operations.
40. HANDLING STATIC ACCUMULATOR CARGOES
The precautions described in ISGOTT shall be adhered to when loading, ullaging or sampling cargoes defined as
static accumulators in non-inerted tanks. This will include controls on initial flow rates and restrictions on the use
of metallic dipping, ullaging or sampling equipment.

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41. TANDEM BARGE OPERATIONS

Tandem barge operations are not allowed at this facility. Duel barges (2) are only allowed in a stern to stern
alignment.

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SHIP/SHORE SAFETY CHECK LIST
(Incorporating the USCG-DOI Requirements)

Ship's Name:____________________________________________________________________
Berth:_________________________________ Port:___________________________________
Date of Time of
Arrival:________________________________ Arrival:________________________________
Start Time_____________________________ Stop Time______________________________

Responsibility and accountability for the safe conduct of operations whilst a ship is at a terminal is
shared between the Master and responsible terminal representatives. Before cargo or ballast operations
commence the Master and the terminal operator should:
• Agree in writing on the handling procedures including the maximum loading or unloading rates;
• Agree in writing on the action to be taken in the event of an emergency during cargo/ballast
handling operations.
• Complete and sign the Ship/Shore Safety Check List.

The following guidelines have been produced to assist berth operators and ship masters in their joint
use of the Ship/Shore Safety Check List.
The Master and all under his command must adhere strictly to these requirements throughout the
vessels stay alongside. The terminal representative must ensure that shore personnel do likewise.
Each party commits to co-operate fully in the mutual interest of safe and efficient operations.
The Ship/Shore Safety Check List uses statements assigning responsibility and accountability. The
acceptance of such is confirmed by ticking or initialing the appropriate box and finally signing the
declaration. Once signed this details the minimum basis for safe operations that has been agreed
through a mutual exchange of critical information.
Some of the Check List statements are directed to considerations for which the ship has sole
responsibility and accountability, some where the terminal has sole responsibility and accountability and
others which assign joint responsibility and accountability. The greyed out boxes identify those that do
not need to be ticked or initialed although the ship or terminal may tick or initial such sections if they so
wish.
The assignment of responsibility and accountability does not mean that the other party is excluded from
carrying out checks in order to confirm compliance. The assignment of responsibility and accountability
ensures clear identification of the party responsible for initial and continued compliance throughout the
vessels stay at the terminal.

The tanker’s representative should personally check all considerations lying within the responsibility
of the tanker. Similarly, all considerations which are the terminal's responsibility should be personally
checked by the terminal representative. In fulfilling their responsibilities representatives should
assure themselves that the standards of safety on both sides of the operation are fully acceptable.
This can be achieved by means such as:

Confirming that a competent person has satisfactorily completed the checklist.

Sighting appropriate records.

By joint inspection where deemed appropriate.
Before the start of operations, and from time to time thereafter for mutual safety, a member of the
terminal staff and, where appropriate, a responsible officer may conduct an inspection of the ship to
ensure that the vessel is effectively managing their obligations as accepted in the Ship/Shore Safety
Check List. Similar checks are to be conducted ashore. Where basic safety requirements are found to be

16
 SUGARLAND TERMINAL GUIDE
out of compliance, either party may require that cargo and ballast operations are stopped until
corrective action is satisfactorily implemented.
There are two sections on the ship shore safety checklist. The first identifies the required physical checks
and the second identifies verbal checks.

The safety of operations requires that all relevant statements are considered and responsibility and
accountability for compliance accepted. Where either party is not prepared to accept an assigned
accountability a comment must be made in the remarks column and due consideration given to whether
operations should proceed.
The presence of the letters A, P or R in the column ‘Code' indicates the following:
A This identifies any procedures or agreements that should be identified in the remarks
column of the Check List or communicated in some other mutually acceptable form.

P In the case of a negative answer to the questions coded "P", no operations are to be
conducted without the appropriate written authority.
Indicates items to be re-checked at appropriate intervals as agreed between both
R parties.

Where an item is agreed to be not applicable to the ship, to the terminal or to the operation envisaged, a
note to that effect should be entered in the "Remarks" column.
Whilst the Ship/Shore Safety Check List is based upon cargo handling operations, it is recommended
that the same practice is adopted when a tanker presents itself at a berth for tank cleaning.
The joint declaration should not be signed until all parties have checked and accepted their assigned
responsibilities and accountabilities.

17
 SUGARLAND TERMINAL GUIDE
PART ‘A’ – Physical Checks.

Bulk Liquid General CFR Ref Ship Terminal Code Remarks

1. There is safe access between the R
ship and shore
2. The ship is securely moored 33CFR156.1 R
20(a)

2a Vessel warning signs/signals are 46CFR

35.35-20(a)
displayed
2b Work areas and transfer 33CFR154.5
connections are adequately lit 70
33CFR155.7
90
3. The agreed ship/shore System: Two way radio
33CFR156.1 AR chan 2
communication system is
20(q) Back up system: VHF radio chan
operative 11, Air Horn
3a. Language fluency is adequate 33CFR156.1
20(v)
4. Emergency towing pennants are R
correctly rigged and positioned
5. The ship’s fire hoses and fire- R
fighting equipment is positioned
and ready for immediate use
6. The terminal’s fire-fighting R
equipment is positioned and
ready for immediate use
7. The ship’s cargo and bunker 33CFR156.1
hoses/arms, lines and manifolds 20(b) (c) (g)
are in good condition, properly (i) (j) (k)
rigged and appropriate for the
service intended
8. The terminal’s cargo and bunker 33CFR156.1
hoses/arms are in good condition, 20(b) (c) (g)
properly rigged and appropriate (i) (j) (k)
for the service intended
9. The cargo transfer system is
sufficiently isolated and drained
to allow removal of blank flanges
prior to connection
10. Scuppers and ‘save alls’ are 33CFR155.3
10 R
effectively plugged and drip trays
33CFR155.3
are in position and empty 20
11. Temporarily removed scupper
plugs will be constantly
monitored
12. Shore spill containment and 33CFR154.5 R
sumps are correctly managed 30

12a Discharge containment 33CFR154.5

equipment is readily accessible 45

12b Facility monitoring devices are 33CFR154.5

operating properly 25

18
 SUGARLAND TERMINAL GUIDE

Bulk Liquid General CFR Ref Ship Terminal Code Remarks

13. The ship’s unused cargo and 33CFR156.1
bunker connections are properly 20(e) (f)
secured with blank flanges fully
bolted
13a Ship’s transfer system is aligned 33CFR156.1
to allow flow 20(d)

13b All connections are leak free 33CFR156.1

20(p)
14. The terminal’s unused cargo and 33CFR156.1
bunker connections are properly 20(e) (f)
secured with blank flanges fully
bolted
14a Shore transfer system is aligned 33CFR156.1
to allow flow 20(d)

15. All cargo, ballast and bunker tank

lids are closed
16. Sea and overboard discharge 33CFR156.1
valves, when not in use, are closed 20(h)
and visibly secured
17. All external doors, ports and R
windows in the accommodation,
stores and spaces are closed.
Engine room vents may be open.
18. The ship emergency fire control Location…....
plans are located externally
18a Vessel response plan has been 46CFR35.
reviewed 35-30(13)

If the ship is fitted, or required to be fitted, with an Inert Gas System (IGS) the following points
should be physically checked.

Inert Gas System CFR Ref Ship Terminal Code Remarks

19. Fixed IGS pressure and oxygen 46CFR R
content recorders are working 32.53-5

20. All cargo tank atmospheres are at 46CFR PR

positive pressure with oxygen 32.53-5
content of 8% or less by volume

19
 SUGARLAND TERMINAL GUIDE
PART ‘B’ – Verbal Verification

Bulk Liquid General CFR Ref Ship Terminal Code Remarks

21. The ship is ready to move under PR
its own power
22. There is adequate supervision and 33CFR156.1 R
an effective deck watch in 20(s) (t) (u)
attendance on the ship for
operations and emergencies
23. There is adequate supervision and 33CFR156.1 R
effective manning at the terminal 20(s) (t) (u)
for operations and emergencies
24. The procedures for cargo, bunker 33CFR156.1 AR
and ballast handling have been 20(w)
agreed
24a Terminal and vessel(s) report 33CFR156.1
ready to begin transfer 20(x)

25. The emergency signal and A Two way radio chan.

shutdown procedure to be used 2VHF radio chan. 11
33CFR154.5
by the ship and shore have been 50 Air Horn (5 blasts)
explained and understood.
33CFR155.7
The emergency means of 80
shutdown is operable
26. Material safety data sheets 33CFR156.1 A
(MSDS) for the cargo transfer 20(w)(1)
have been exchanged
27. The hazards associated with toxic 33CFR156.1
substances in the cargo being 20(w)(1)
handled have been identified and
understood
28. An International Ship Shore Fire
connection has been provided
29. The agreed tank venting system Method…
AR
will be used
30. The requirements for closed R
operations have been agreed
31. The operation of the P/V system
has been verified

32. Independent high level alarms, if

fitted, are operational and have
been tested
33. Cargo tank overfill devices are 33CFR155.4
operational 80

20
 SUGARLAND TERMINAL GUIDE

Bulk Liquid General CFR Ref Ship Terminal Code Remarks

34. Adequate insulating means are in
place in the ship/shore connection
35. Shore lines are fitted with a non
return valve or procedures to
avoid ‘back filling’ have been
discussed
36. Smoking rooms have been 33CFR156.1
AR Nominated smoking
identified and smoking 20(cc)
rooms…
requirements are observed
37. Naked light regulations are being 33CFR156.1
AR
observed 20(dd)

38. Boiler or galley fires are 46CFR35.

maintained safely 35-20(h)(i)

39. No unathorized repair work or hot 46CFR35.

work being carried out 30(b)(2)

40. Ship/shore telephones, mobile AR

phones and pager requirements
are being observed.
41. Hand torches are of an approved
type
42. Fixed VHF transceivers and AIS
equipment are on the correct
power mode or switched off
43. Portable VHF/UHF transceivers
are of an approved type
44. The ship’s main radio transmitter
aerials are earthed and radars
are switched off
45. Electric cables to portable
electrical equipment within the
hazardous area are disconnected
from power
46. Window type air conditioning
units are disconnected
47. Positive pressure is being
maintained inside the
accommodation
48. Measures have been taken to R
ensure sufficient mechanical
ventilation in the pump room
49. There is provision for an
emergency escape
50. The maximum wind and swell A Stop cargo at: 40 mph
criteria for operations has been Disconnect at: 45 mph
agreed Unberth at: Per Terminal /
Vessel agreement
51. Security protocols have been A
agreed between the Ship Security
Officer and the Port Facility
Security Officer, if appropriate

21
 SUGARLAND TERMINAL GUIDE

If the ship is fitted, or required to be fitted, with an Inert Gas System (IGS) the following
statements should be addressed.

Inert Gas System CFR Ref Ship Terminal Code Remarks

52. The IGS is fully operational and in 46CFR P
good working order 32.53-5

53. Deck seals, or equivalent, are in R

good working order
54. Liquid levels in pressure/vacuum R
breakers are correct
55. The fixed and portable oxygen R
analysers have been calibrated
and are working properly
56. All the individual tank IGS valves R
(if fitted) are correctly set and
locked
57. All personnel in charge of cargo
operations are aware that in the
case of failure of the Inert Gas
Plant, discharge operations
should cease, and the terminal be
advised

If the ship is fitted with a crude oil washing (COW) system, and intends to COW, the following
statements should be addressed.

Crude Oil Washing Ship Terminal Code Remarks

58. The Pre-Arrival COW checklist, 25% of Tanks
as contained in the approved
COW manual, has been
satisfactorily completed
59. The COW checklist for use before, R 25% of Tanks
during and after COW, as
contained in the approved COW
manual, are available and being
used

If the ship is planning to tank clean alongside, the following statements should be addressed.

Tank Cleaning Ship Terminal Code Remarks

Tank cleaning operations are Yes/No* Yes/No*
planned during the ship’s stay
alongside the shore installation
If yes the procedures and
approvals for tank cleaning have
been agreed
Permission has been granted for Yes/No* Yes/No*
gas freeing operations
* Delete Yes or No as appropriate

22
 SUGARLAND TERMINAL GUIDE

1) Declaration

We, the undersigned, have checked the above items in Part A and B in accordance with the instructions,
and have satisfied ourselves that the entries we have made are correct to the best of our knowledge.

We have also made arrangements to carry out repetitive checks as necessary and agreed that those items
in Part A of the checklist should be re-checked at intervals not exceeding __6__ hours.

If to our knowledge the status of any item changes we will immediately inform the other party.

For Ship For Shore

Name………………………………….. Name…………………………………

Rank…………………………………… Position………………………………

Signature……………………………... Signature…………………………….

Date……………………………………. Date……………………………………

Time…………………………………… Time……………………………………

I certify that I have read the above declaration and detailed requirements and all conditions remain satisfactory.

SUBSEQUENT PERSON-
Unit TITLE TIME AND DATE
IN CHARGE
VESSEL
FACILITY
VESSEL
FACILITY
VESSEL
FACILITY

Record of repetitive checks

Date:

Time:

Initials for ship:

Initials for Shore:

23
 SUGARLAND TERMINAL GUIDE

BARGE/SHORE SAFETY CHECK LIST

(Incorporating the USCG-DOI Requirements)

Barge Name:____________________________________________________________________
Berth:_________________________________ Port:___________________________________
Date of Time of
Arrival:________________________________ Arrival:________________________________
Start Time______________________________ Stop Time______________________________

Responsibility and accountability for the safe conduct of operations whilst a barge is at a terminal is
shared between the Tankerman and responsible terminal representatives. Before cargo operations
commence the Tankerman and the terminal operator should:

• Agree on the handling procedures including the maximum loading or unloading rates;
• Agree on the action to be taken in the event of an emergency during cargo/ballast handling operations.
• Complete and sign the Ship/Shore Safety Check List.

The following guidelines have been produced to assist berth operators and Tankerman in their joint
use of the Barge/Shore Safety Check List.
The Tankerman must adhere strictly to these requirements throughout the barge’s stay alongside.
The terminal representative must ensure that shore personnel do likewise. Each party commits to co-
operate fully in the mutual interest of safe and efficient operations.
The Barge/Shore Safety Check List uses statements assigning responsibility and accountability. The
acceptance of such is confirmed by ticking or initialling the appropriate box and finally signing the
declaration. Once signed this details the minimum basis for safe operations that has been agreed
through a mutual exchange of critical information.
Some of the Check List statements are directed to considerations for which the Tankerman has sole
responsibility and accountability, some where the terminal has sole responsibility and accountability and
others which assign joint responsibility and accountability. The greyed out boxes identify those that do
not need to be ticked or initialled although the Tankerman or terminal may tick or initial such sections if
they so wish.
The assignment of responsibility and accountability does not mean that the other party is excluded from
carrying out checks in order to confirm compliance. The assignment of responsibility and accountability
ensures clear identification of the party responsible for initial and continued compliance throughout the
barge’s stay at the terminal.

The Tankerman should personally check all considerations lying within the responsibility of the
barge. Similarly, all considerations which are the terminal's responsibility should be personally
checked by the terminal representative. In fulfilling their responsibilities representatives should
assure themselves that the standards of safety on both sides of the operation are fully acceptable.
This can be achieved by means such as:

Confirming that a competent person has satisfactorily completed the checklist.

Sighting appropriate records.

By joint inspection where deemed appropriate.
Before the start of operations, and from time to time thereafter for mutual safety, a member of the
terminal staff and, where appropriate, the Tankerman, may conduct an inspection of the barge to
ensure that both are effectively managing their obligations as accepted in the Barge/Shore Safety Check
List. Where basic safety requirements are found to be out of compliance, either party may require that
cargo operations are stopped until corrective action is satisfactorily implemented.

24
 SUGARLAND TERMINAL GUIDE
There are two sections on the Barge/Shore safety checklist. The first identifies the required physical
checks and the second identifies verbal checks.

The safety of operations requires that all relevant statements are considered and responsibility and
accountability for compliance accepted. Where either party is not prepared to accept an assigned
accountability a comment must be made in the remarks column and due consideration given to whether
operations should proceed.
The presence of the letters A, P or R in the column ‘Code' indicates the following:
A This identifies any procedures or agreements that should be identified in the remarks
column of the Check List or communicated in some other mutually acceptable form.

P In the case of a negative answer to the questions coded "P", no operations are to be
conducted without the appropriate written authority.
Indicates items to be re-checked at appropriate intervals as agreed between both
R parties.

Where an item is agreed to be not applicable to the barge, to the terminal or to the operation envisaged,
a note to that effect should be entered in the "Remarks" column.
Whilst the Barge/Shore Safety Check List is based upon cargo handling operations, it is recommended
that the same practice is adopted when a barge presents itself at a berth for tank cleaning.
The joint declaration should not be signed until all parties have checked and accepted their assigned
responsibilities and accountabilities.

25
 SUGARLAND TERMINAL GUIDE
PART ‘A’ – Physical Checks.

Bulk Liquid General CFR Ref Barge Terminal Code Remarks

1. There is safe access between the R
barge and shore
2. The barge is securely moored 33CFR156.1 R
20(a)

3. Applicable warning signs/signals 46CFR

35.35-20(a)
are displayed
4 Work areas and transfer 33CFR154.5
connections are adequately lit 70
33CFR155.7
90
5. The agreed barge/shore AR System: Two way radio
communication system is 33CFR156.1
20(q)
chan 2
operative Back up system: VHF radio
chan 2, Air Horn
6. Language fluency is adequate 33CFR156.1
20(v)
7. The Barge fire hoses and/or fire- R
fighting equipment is positioned
and ready for immediate use
8. The terminal’s fire-fighting R
equipment is positioned and
ready for immediate use
9. The barge cargo hoses/arms, lines 33CFR156.1
and manifolds are in good 20(b) (c) (g)
condition, properly rigged and (i) (j) (k)
appropriate for the service
intended
10. The terminal’s cargo hoses/arms 33CFR156.1
are in good condition, properly 20(b) (c) (g)
rigged and appropriate for the (i) (j) (k)
service intended
11. The cargo transfer system is
sufficiently isolated and drained
to allow removal of blank flanges
prior to connection
12. Scuppers and ‘save alls’ are 33CFR155.3
10 R
effectively plugged and drip trays
33CFR155.3
are in position and empty 20
13. Temporarily removed scupper
plugs will be constantly
monitored
14. Shore spill containment and 33CFR154.5 R
sumps are correctly managed 30

15. Discharge containment equipment 33CFR154.5

is readily accessible 45

16. Facility monitoring devices are 33CFR154.5

operating properly 25

26
 SUGARLAND TERMINAL GUIDE

Bulk Liquid General CFR Ref Barge Terminal Code Remarks

17. Unused cargo connections on 33CFR156.1
barge are properly secured with 20(e) (f)
blank flanges fully bolted
18. Barge’s transfer system is aligned 33CFR156.1
to allow flow 20(d)

19. All connections are leak free 33CFR156.1

20(p)
20. The terminal’s unused cargo 33CFR156.1
connections are properly secured 20(e) (f)
with blank flanges fully bolted
21. Shore transfer system is aligned to 33CFR156.1
allow flow 20(d)

22. All cargo, void and bunker tank

lids are closed

PART ‘B’ – Verbal Verification

Bulk Liquid General CFR Ref Barge Terminal Code Remarks

23. Towboat is ready/nearby to move PR
the barge if needed
24. There is adequate supervision and 33CFR156.1 R
effective manning for operations 20(s) (t) (u)
and emergencies
25. The procedures for cargo, 33CFR156.1 AR
handling have been agreed 20(w)

26. Terminal and barge report ready 33CFR156.1

to begin transfer 20(x)

27. The emergency signal and Two way radio Chan 2

A
shutdown procedure to be used VHF Radio Chan 11
33CFR154.5
by the barge and shore have been 50 Air Horn (5 blasts)
explained and understood.
33CFR155.7
The emergency means of 80
shutdown is operable
28. Material safety data sheets 33CFR156.1 A
(MSDS) for the cargo transfer 20(w)(1)
have been exchanged
29. The hazards associated with toxic 33CFR156.1
substances in the cargo being 20(w)(1)
handled have been identified and
understood
30. The agreed tank venting system Method:
AR
will be used
31. The requirements for closed R
operations have been agreed
32. The operation of the P/V system
has been verified

27
 SUGARLAND TERMINAL GUIDE

33. Independent high level alarms, if

fitted, are operational and have
been tested
34. Cargo tank overfill devices are 33CFR155.4
operational 80

Bulk Liquid General CFR Ref Barge Terminal Code Remarks

35. Adequate insulating means are in
place in the ship/shore connection
36. Shore lines are fitted with a non
return valve or procedures to
avoid ‘back filling’ have been
discussed
37. Smoking requirements are 33CFR156.1
AR
observed 20(cc)

38. Naked light regulations are being 33CFR156.1

AR
observed 20(dd)

39. No unauthorized repair work or 46CFR35.

hot work being carried out 30(b)(2)

40. Telephones, mobile phones and AR

pager requirements are being
observed.
41. Hand torches are of an approved
type
42. Portable VHF/UHF transceivers
are of an approved type
43. Electric cables to portable
electrical equipment within the
hazardous area are disconnected
from power
44. There is provision for an
emergency escape
45. The maximum wind and swell A Stop cargo at: 40 mph
criteria for operations has been Disconnect at: 45 mph
agreed Unberth at: Per terminal / Vessel
agreement
46. Security protocols have been A
agreed between the Barge
Security Officer and the Port
Facility Security Officer, if
appropriate

Tank Cleaning Barge Terminal Code Remarks

[Link] cleaning operations are Yes/No* Yes/No*
planned during the barge stay
alongside the shore installation
48. If yes the procedures and
approvals for tank cleaning have
28
 SUGARLAND TERMINAL GUIDE
been agreed
49. Permission has been granted for Yes/No* Yes/No*
gas freeing operations
* Delete Yes or No as appropriate

Declaration

We, the undersigned, have checked the above items in Part A and B in accordance with the instructions,
and have satisfied ourselves that the entries we have made are correct to the best of our knowledge.

We have also made arrangements to carry out repetitive checks as necessary and agreed that those items
in Part A of the checklist should be re-checked at intervals not exceeding __6__ hours.

If to our knowledge the status of any item changes we will immediately inform the other party.

For Barge For Shore

Name………………………………….. Name…………………………………

Rank…………………………………… Position………………………………

Signature……………………………... Signature…………………………….

Date……………………………………. Date……………………………………

Time…………………………………… Time……………………………………

I certify that I have read the above declaration and detailed requirements and all conditions remain satisfactory.

SUBSEQUENT PERSON-
Unit TITLE TIME AND DATE
IN CHARGE
VESSEL
FACILITY
VESSEL
FACILITY
VESSEL
FACILITY

Record of repetitive checks

Date:

Time:

Initials for Barge:

Initials for Shore:

29
 SUGARLAND TERMINAL GUIDE
DECLARATION OF SECURITY

(Name of Facility) (Name of Vessel)

(Location) (IMO Number)

/
(Registry)/(Flag)

● This Declaration of Security is valid from _____________ until ____________ for all
vessel/Facility interface.

● MARSEC Level
1
2
3.

● The vessel and Facility agree to the following security responsibilities:

(Responsible party to initial)nk)
Activity Facility Vessel

1. Communications established between the vessel and facility:

(a) Means of raising alarm agreed between vessel and facility.
(b) Vessel/facility report/communicate any noted security non-conformities
and notify appropriate government agencies.
(c) Port specific security information passed to vessel and notification
procedures established (Specifically who contacts local authorities,
National Response Center, and Coast Guard).
2. Responsibility for checking identification and screening of:
(a) Passengers, crew, hand carried items, and baggage.
(b) Vessel stores, cargo, and vehicles.
3. Responsibility for searching the berth/pier directly surrounding the vessel.
4. Verification of increased MARSEC level and implementation of additional
protective measures.
5. Responsibility for:
(a) transporting/escorting personnel for shore leave and crew changes
(b) transporting/escorting visitors to the vessel.
(c) providing security for vessel when unattended.

The signatories to this agreement certify that security arrangements during the specified interface activities
are in place and maintained.

(Signature of Master or Vessel Security Officer) (Signature of Facility Security Officer or authorized
designee)

Name and Title Name and Title

Date: Date:

Contact information Contact information

30
 SUGARLAND TERMINAL GUIDE
ATTACHMENTS

1. Site Plan

2. Loading Arm Operating and Safety Envelope

3. Drawings

a) MA1 – Dock 1 110,000 DWT Mooring Arrangement

b) MA3 – Dock 1 125,000 DWT Mooring Arrangement
c) MA4 – Dock 1 Ocean Barge Mooring Arrangement
d) MA5 – Dock 1 Single Inland Barge Mooring Arrangement
e) MA6 – Dock 1 Tandem Inland Barge Mooring Arrangement
f) MA7 – Dock 2 110,000 DWT Mooring Arrangement
g) MA9 – Dock 2 125,000 DWT Mooring Arrangement
h) C1 - Dock 1 Hydrographic Survey
i) C2 - Dock 2 Hydrographic Survey

31
Shell Pipeline Company LP Ships Pre-arrival Questionnaire Confidential when completed

Location: ___________________ Dock No: __

SHIPS AGENT - This questionnaire is to be completed and e-mailed or faxed to the receiving Terminal no later than 72
hours prior to ships arrival at dock.
1. Name of Incoming Vessel :
2. Vetting Number :
3. Est. Date of Arriving Vessel: __ - __ - __ ETA of Arriving Vessel: __ : __
4. Product: Quantity: bbls
5. Vessel Coming in for : (check one) Load Discharge
Loading - Advise Tank Preparation, Previous Cargo / Discharging - Previous Free
6. Cargo Water %
Advise Amount of free water in cargo
7. FW Arrival Draft (ft) : ft
8. FW Departure Draft (ft) : ft
9. Arrival Displacement : dwt
10. Max. Manifold Height Above W/L (ft) : ft
10a. Size and No. of Manifold Presentation Flanges : No. Size "
10b. Bow to Manifold Distance in Feet : ft
Confirm all Vessel's Navigational, Mooring and Cargo
11. Handling Equipment is in Good Working Condition. If no
Give Details :

12. Confirm IGS Fully Functioning and Vessel is Fully Inerted

Crude Oil Washing - Number of Tanks (25%) Vessel Intends

13.
to Wash

13a. Confirm Pre-Arrival Tests and Checklists Completed

Confirm Valid Security Plan in Place With Proper USCG

14.
Approval
Confirm Terminal Guide has been Received and Vessel
15.
Complies With Requirements
16. Other :
A list of crew members required to board of disembark the vessel while at dock shall be submitted to the terminal 48
hrs prior to ships arrival.
N
For security reasons the St. James Facilities will not allow Bunker or Stores transfers while the vessel is positioned
o
along side of the dock. Arrangements should be made to conduct these transfers before or after berthing activities.
t
e All Vessels/Barges planning to call at Shell Pipeline Operated Terminals must be positively vetted as per the Royal
Dutch Shell Group - Ship Quality Assurance Guidelines. Contact STUSCO Vetting Office in Houston. (713) 241-2532
24-hour Shipping Number

Comments:

Name / Title of Person Completing Document: Date : Time:

__ - __ - __ __ : __
St. James Terminal PIC E-mail: SPLC St James Docks SPLC SPLC - St. James Fax (225) 265-4714

Record Series Code TRN.05.01

Retention = Evt + 6 Confidential when completed