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Spot Recognition Award

This document outlines a spot recognition award program to provide timely recognition from managers to employees for achievements outside normal job duties that contribute to departmental or organizational goals. Awards can recognize significant achievements, outstanding performance, or contributions that provide exceptional service or solve problems creatively. Nominations are submitted to HR and require approval from division heads and the CFO. Gift certificates of $100 or $350 will be awarded, with a maximum of two awards per employee annually and the possibility of higher awards with presidential approval.

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Sabarish Babu
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553 views2 pages

Spot Recognition Award

This document outlines a spot recognition award program to provide timely recognition from managers to employees for achievements outside normal job duties that contribute to departmental or organizational goals. Awards can recognize significant achievements, outstanding performance, or contributions that provide exceptional service or solve problems creatively. Nominations are submitted to HR and require approval from division heads and the CFO. Gift certificates of $100 or $350 will be awarded, with a maximum of two awards per employee annually and the possibility of higher awards with presidential approval.

Uploaded by

Sabarish Babu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

SPOT RECOGNITION AWARD

Purpose: To provide timely recognition from managers and supervisors to


employees for distinctive, particular achievements, outside the scope of their job
duties which contribute to departmental, divisional, or University goals during the
course of the calendar/fiscal year. These awards will recognize and reward
significant achievements and contributions and acknowledge outstanding
individual and team performance and/or contribution. Awards can only be made
for achievements that are not considered to be part of normal or required job
expectations.

Examples:
 An employee or team contribution, within or outside job responsibilities
that results in exceptional service.
 A one-time noteworthy achievement that might otherwise go unrewarded.
 A person or team who completes an extra or emergency assignment while
maintaining his or her own workload.
 An employee or team who uses initiative and creativity to solve a problem.

Procedure:
1. Anyone may nominate an employee for an award to a department or
division head.
2. Nominations may be made within a department, division, or cross
divisionally.
3. Nominations are submitted to the Director of Human Resources on the
Spot Recognition Form electronically or hardcopy.
4. The Director of Human Resources will notify the employee’s Division head
that the employee is eligible for an award.
5. The Division head will forward nominations to the Chief Financial Officer
for distribution to the awarding Division Head or department head
designate.

Award/Amount:

1. Gift Certificates will be available in the amounts of $100, and $350.


2. Employees are eligible for no more than 2 awards in a calendar year.
3. Maximum to be awarded is $350.
4. In extraordinary situations, awards over $350 may be recommended to the
President for approval.
5. Awards $200 or more are taxable and will be included in the employee’s
W2.
SPOT AWARD NOMINATION FORM

NOMINEE INFORMATION

Employee Name _________________________________________

Title ___________________________________________________

Department _____________________________________________

Reason for Spot Recognition Award:

INDIVIDUAL COMPLETING FORM

Name _________________Phone ________Department _________Date____


------------------------------------------------------------------------------------------------------------
Received by Human Resources______________________

Division Head Signature ___________Department __________Date__________


CFO Signature _________________Award Amount _______Award Date______

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