UNITED NATIONS NATIONS UNIES
United Nations Organization Stabilization Mission de l’Organisation des Nations
Mission in the Democratic Republic of Unies pour la Stabilisation en République
the Congo MONUSCO Démocratique du Congo
VACANCY ANNOUNCEMENT
Job Opening Reference: ESB/GJO/PMA/02/02-2021
Issuance Date: 19/02/2021
Deadline Date: 21/03/2021
Type of contract: Fixed Term Appointment
Duration: 1 year
Department: MONUSCO
Scheduled date for taking up appointment: ASAP
Title: Property Management Grade: GL - 3 Duty Station: Entebbe, Uganda
Assistant
PLEASE NOTE THAT THIS IS A LOCALLY RECRUITED POSITION, RESTRICTED TO UGANDAN
NATIONALS AND/OR LEGAL RESIDENTS OF UGANDA
Women are strongly encouraged to apply
Qualified female candidates will be given priority for selection (DPKO Under-Secretary General’s Policy Statement on Gender Mainstreaming).
Organizational Setting and Reporting Relationship
This position is located within the Property Disposal Unit at the United Nations Entebbe
Support Base (UNESB). The Property Management Assistant will report to the Chief of Unit
in Entebbe.
Duties and Responsibilities
Within the delegated authority, the Property Management Assistant is responsible for
participation in various phases of the physical and electronical verification of assets within
the mission. The Property Management Assistant assists the supervisor in efficient
management, accountability of property control in accordance with UN Regulations and
Rules, Manuals and relevant guidance. The Property Management Assistant will be
responsible for the following duties:
• Assists in receiving all deliveries of mission supplies;
• Assists in conducting physical inspections and quality control of mission United
Nations Property to ensure that all items are accounted for and in specified
condition;
• Assists in identifying anomalies and/or discrepancies and the details thereof, or any
other reason for rejection and record in Damage Discrepancy Reports (DDR), posted
on the system and presented to the Commodity Managers, Procurement for
immediate action;
• Assist in preparing items recommended for sale in lots;
• Conducts disposal action for items approved for destruction, cannibalization and
direct disposal;
• Assists in maintaining accurate and auditable property records in electronic
inventory management system for property control and accountability in line with
the administrative instructions, guidelines, manuals and Standard Operating
Procedures (SOPs);
• Updates all physical verification records and data entry in the Umoja system;
• Assists in the execution of contracts for the disposal of property and supplies
including all types of waste material;
• Assists the supervisor in dealing with the Commodity Managers for preparation of
equipment write-offs and processing of write-off cases through relevant property
survey boards;
• Assists in preparation of statistical and trend analysis on United Nations properties;
• Performs other duties, as required.
Qualifications
Education
High school diploma or equivalent is required.
Experience
A minimum of two (2) years of progressively responsible experience in the field of property
management, inventory control, logistics, procurement, or other related fields is required.
Experience working in the UN Peacekeeping environment is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English is required.
Skills: Good computer skills, including Word Processing and Excel is required. Knowledge in
SAP/Umoja and/or Business Object Applications is desirable.
Competencies
Professionalism
Knowledge of the Organization’s rules and regulations as they pertain to supply, purchasing
and logistics. Demonstrated use of initiative and ability to make appropriate linkages in work
requirements and anticipate next steps. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is motivated
by professional rather than personal concerns; shows persistence when faced with difficult
problems or challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women and men
in all areas of work.
Planning & Organizing
Develops clear goals that are consistent with agreed strategies; identifies priority activities
and assignments; adjusts priorities as required; allocates appropriate amount of time and
resources for completing work; foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork
Works collaboratively with colleagues to achieve organizational goals; solicits input by
genuinely valuing other ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
ADDITIONAL IMPORTANT COMMENTS
Please note that failure to comply with the below will render your application invalid for
this process.
1. Interested and qualified applicants should submit their applications with cover letter
together with the attached United Nations Personal History form (P-11) only.
2. For the online Personal History Profile (visit [Link] to generate a PHP)
3. Submit applications by email ONLY to: monusco-hrs-recruitment@[Link]. Hand
delivered applications will not be accepted.
4. All applications MUST indicate the MONUSCO Job Opening number for which they
are applying, on the subject line in the e-mail. e.g. ESB/GJO/PMA/02/02-2021
5. All applicants MUST indicate the telephone number and email address with
location. Applications without telephone number and the email address with
location WILL NOT BE ACCEPTED.
6. Applications received after the deadline will NOT BE ACCEPTED.
7. ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and
COMPETENCY BASED ASSESSMENTS TEST.
8. In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE
STRONGLY ENCOURAGED TO APPLY.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER
FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK
ACCOUNTS.
