OFFICE OF THE SENIOR
HIGH SCHOOL FACULTY
No. ____
BUDGET REQUEST FORM
APPLICANT
NAME DINDO A. OJEDA, RAYMART NATURAL DESIGNATIONSHS FACULTY MEMBER
DEPARTMENT SENIOR HIGH SCHOOL DIVISION ACADEMIC
DETAILS
TITLE ENHANCEMENT SEMINAR FOR SCHOOL GUIDANCE COUNSELLORS
VENUE BULWAGANG PAG-ASA, LANAO CENTRAL ELEMENTARY SCHOOL
INCLUSIVE DATES 11-Oct-18
⃝ OFF-CAMPUS ⃝ IN-HOUSE
⃝ SEMINAR/CONFERENCE ⃝ MEETING
TYPE OF ACTIVITY
⃝ SCHOOL ACTIVITY ⃝ STUDENT ACTIVITY
⃝ TRAININGS ⃝ OTHERS, specify ________________
if seminar/training/conference
⃝ INDIVIDUAL MEMBERSHIP ⃝ INSTITUTIONAL MEMBERSHIP
BUDGET BREAKDOWN
UNIT
COS
DESCRIPTION OF EXPENSES # (days,pax) T QTY TOTAL
FOOD ALLOWANCE
LUNCH 150 1 150.00
FARE 9 2 18
TOTAL 168
School Share
Participant Share
APPROVAL OF BUDGET
Prepared by: Noted by:
DINDO A. OJEDA, LPT RAYMART P. NATURAL
Signature above printed name of applicant Signature above printed name of dept. head
Endorsed by: Notes
⃝ with pending liquidation
MARIA REGINA T. ESCOLLAR ⃝ complied all requirements
previous liquidation report, activity approval, list of
participants
Signature above printed name of CBA
Approved:
MARIVIC Q. PASCUAL
Signature above printed name of VPAF
Effective Date: June 2017 Revised: 01
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
NAME OF THE DEPARMENT
No. ____
BUDGET REQUEST FORM
APPLICANT
NAME DESIGNATION
DEPARTMENT DIVISION
DETAILS
TITLE
VENUE
INCLUSIVE DATES
⃝ OFF-CAMPUS ⃝ IN-HOUSE
⃝ SEMINAR/CONFERENCE ⃝ MEETING
TYPE OF ACTIVITY
⃝ SCHOOL ACTIVITY ⃝ STUDENT ACTIVITY
⃝ TRANINGS ⃝ OTHERS, specify ________________
if seminar/training/conference
⃝ INDIVIDUAL MEMBERSHIP ⃝ INSTITUTIONAL MEMBERSHIP
BUDGET BREAKDOWN
# UNIT
DESCRIPTION OF EXPENSES (days,pax) COST QTY TOTAL
Accomodation
Fare
Meals
TOTAL
School Share
Participant Share
APPROVAL OF BUDGET
Prepared by: Noted by:
Signature above printed name of applicant Signature above printed name of dept. head
Endorsed by: Notes
⃝ with pending liquidation
MARIA REGINA T. ESCOLLAR ⃝ complied all requirements
previous liquidation report, activity approval, list of
participants
Signature above printed name of CBA
Recommending Approval: Approved:
MARIVIC Q. PASCUAL DR. CYNTHIA S. ASUNCION
Signature above printed name of VPAF Signature above printed name of School President
Effective Date: June 2017 Revised: 01
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
NAME OF THE DEPARMENT
No. ____
BUDGET REQUEST FORM
APPLICANT
NAME DESIGNATION
DEPARTMENT DIVISION
DETAILS
TITLE
VENUE
INCLUSIVE DATES
⃝ OFF-CAMPUS ⃝ IN-HOUSE
⃝ SEMINAR/CONFERENCE ⃝ MEETING
TYPE OF ACTIVITY
⃝ SCHOOL ACTIVITY ⃝ STUDENT ACTIVITY
⃝ TRANINGS ⃝ OTHERS, specify ________________
if seminar/training/conference
⃝ INDIVIDUAL MEMBERSHIP ⃝ INSTITUTIONAL MEMBERSHIP
BUDGET BREAKDOWN
UNIT
DESCRIPTION OF EXPENSES # (days,pax) COST QTY TOTAL
(see attached summary)
TOTAL
School Share
Participant Share
APPROVAL OF BUDGET
Prepared by: Noted by:
Signature above printed name of applicant Signature above printed name of dept. head
Endorsed by: Notes
⃝ with pending liquidation
MARIA REGINA T. ESCOLLAR ⃝ complied all requirements
previous liquidation report, activity approval, list of participants
Signature above printed name of CBA
Recommending Approval: Recommending Approval:
MARIVIC Q. PASCUAL DR. CYNTHIA S. ASUNCION
Signature above printed name of VPAF Signature above printed name of School President
Approved:
DR. VICTOR G. QUIAMBAO. JR.
Signature above printed name of BOD Chairman
Effective Date: June 2017 Revised: 01-2017
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
NAME OF THE DEPARMENT
No. ____
BUDGET REQUEST FORM
APPLICANT
NAME DESIGNATION
DEPARTMENT DIVISION
DETAILS
TITLE
BUDGET BREAKDOWN
UNIT
DESCRIPTION OF EXPENSES # (days,pax) COST QTY TOTAL
TOTAL
( Page 2)
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
OFFICE OF THE COST AND
BUDGET ANALYST
GENERAL GUIDELINES
1. In requesting budgets, the format in this file will be used, the CBA will not accept any budget requests form.
2. The budget form to be used will differ based on the expected total amount of request.
below 50,000.00 - Approved by VPAF( see Sheet A)
50,001.00 -100,000- Recommending Approval VPAF , Approved President (see Sheet B)
Above 100,000.00 - Recommending Approval VPAF and President approved BOD
3. Fill up all required information in the budget form.
4. Approval of activity is required prior to the submission of the budget request form.
Format for Activity approval may be in the form of a letter, authority to travel or approved activity design
5. Make sure you will submit three sets of budget requests with attachments.
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
OFFICE OF THE COST AND
BUDGET ANALYST
BUDGET MENU
OFF CAMPUS ( MEETINGS/SEMINARS/TRAVELS)
MINDANAO VISAYAS LUZON
MEALS Breakfast 100.00 100.00 150.00
Lunch 150.00 200.00 250.00
Dinner 150.00 200.00 250.00
Taxi allowance ( roundtrip) 300.00 500.00 500.00
Lodging 800.00 1,500.00 1,500.00
Fare/registration ( actual cost )
IN-HOUSE ( MEETINGS/SEMINARS/TRAVELS)
LESS THAN 50 PARTICIPANTS
Snacks ( am/pm) 60.00
Lunch 100.00
MORE THAN 50 PARTICIPANTS
Snacks ( am/pm) 50.00
Lunch 75.00
For students attending seminars meals/snacks/lodging 50% of listed above amounts
In preparing budget requests, fare will be estimated based on the most reasonable cost
considering convenience and practicality
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
POLICIES
All requests made by the school employees are considered cash advance until fully liquidated. Advances may be issued as a Tra
Advance for Meetings, for Seminars, and for Conferences. It may be issued for other purposes such as budget for school activit
programs.
Requesting Advances
The Individual Requesting for an Advance must complete a Budget Request Form and attaches the Travel/ Activity/ Progr
Authorization. Other important documents like CHED Memorandum, Invitations and Activity Designs must be attached also. Send
Budget Request to the Finance Department for processing. If the Budget Request is not completed properly and activity is not adequat
authorized, the request will not be processed, but will be returned to the requisitioning party. All budget requests must be submitted
least three (3) days prior to the activity ( amount less than 50,0000.00)5 days amount above 50,000.00.
Once, processing is complete, the employee/department will be contacted by the Disbursing Officer. Advance checks must be picked
personally at the Finance Office. The employee will be asked to sign the Voucher, and will receive:
· The Advance check, and
· Copy of the Signed Budget Request
Settling Advances
The advance must be settled within 1 week after the conclusion of the time during which fund were needed.
If the period in which the advance is used extends longer than one week, partial settlements should be made to report actual expen
every two weeks, if possible and practical.
If the advance is not cleared on a timely basis, the Accounting Office will contact the holder of the delinquent account.
If the Delinquent Advance will not be resolved within one month after the day limit stipulated, the Accounting Officer with the appro
of the VPAF will refer the advance to the Payroll Master for deduction from the Holder’s Salary.
The Person responsible for the advance completes the Liquidation Report Form, organizes and attaches all original itemized receip
transaction justifications and other supporting documentation. The expenditures must be presented in chronological order (by date) a
forward to the Disbursing Officer.
The individual who used the advance must ask for a copy of the deposit slip from the cashier and present it to the disbursing officer.
All
expenditures must conform to the approved budget categories. Expenditures must not result to excess amount without prior appro
from the authorized personnel.
In case of student activities, the adviser of the organization involved will be responsible for any delinquent advances.
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
Refunds
The school may issue refund to employees in connection with the following cases;
1. The Delinquent Advance Holder-(Salary deduction) submitted Liquidation Report
2. Activity is already completed, processing for advance is impractical prior to the activity
3. Amount requested and approved is less than the actual expenses incurred - with valid justification
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
OFFICE OF THE
SENIOR HIGH SCHOOL
PRINCIPAL
LIQUIDATION REPORT
NAME OF THE ACTIVITY Kidapawan Private School Association Meet
INCLUSIVE DATES 25-Aug-17
VENUE Notre Dame of Kidapawan College
CASH RECEIVED P
LESS: EXPENSES
PARTICULARS OR NO. AMOUNT
Assorted Office Supply 253939 1100 1100
Assorted Trophy 253940 7310 7310
Tarpaulin Printing 61096 1,360 1360
Certificate Printing 23138 10000 10000
Foods 36322 297 297
TOTAL 20067
CASH OVER ( SHORT) \
IN CASE OF CASH SHORTAGE ( PROVIDE DETAILS HERE)
PREPARED BY: RECEIVED/VERIFIED:
MARK GENNESIS B. DELA CERNA, MAEM CHRISTOPHER JAMES D. FERRER, MA
Principal, SHS-Central Mindanao Colleges KIPRISA President
DATE OF SUBMISSION: DUE DATE
Effective Date: June 2017 Revised: 02-2017
Osmeña Drive, Kidapawan City, 9400, North Cotabato, Philippines [Link]. (064) 577 5038 Website: [Link]
