Republic of the Philippines

Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

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 depedagusandelsur@[Link]
(085) 839-5456
 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

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 D.O Plaza Government Center, Patin-ay, Prosperidad, 8500 Agusan del Sur
 depedagusandelsur@[Link]
(085) 839-5456
 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

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 D.O Plaza Government Center, Patin-ay, Prosperidad, 8500 Agusan del Sur
 depedagusandelsur@[Link]
(085) 839-5456
 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

MERIT SELECTION PLAN

Pursuant to the provisions of Section 32, Book V of Administrative Code of 1987

(Executive Order No. 292), CSC Memorandum Circular No. 3, s. 1989, as further
amended by CSC Memorandum Circular No. 08, s. 1999, and CSC Memorandum
Circular No. 03, s. 2001, 2017 Omnibus Rules on Appointments and Other
Human Resource Actions (Revised July 2018), this Merit Selection Plan (MSP) is
hereby established for the guidance of all concerned.

I-OBJECTIVES

It is the policy of the Department of Education-Division of Agusan del Sur to

strictly adhere to the principles of merit, fitness and equality. The selection of
employees shall be based on their relative qualifications and competence to
perform the duties and responsibilities of the position. There shall be no
discrimination in the selection of employees on account of gender, civil status,
disability, religion, ethnicity, or political affiliation. In the pursuit, the DepEd-
Agusan del Sur Merit and Selection Plan aim to:

1. Establish a system that is characterized by strict observance of the merit,

fitness and equality principles in the selection of employees for appointment to
positions in the career and non-career service in all levels.

2. Create equal opportunities for employment to all qualified men and women to
enter the government service and for career advancement in the agency.

II-SCOPE

This Merit Selection Plan shall cover career positions in the first and second level
in the agency. It may also include non-career positions. It is a systematic method
of assessing and selecting employees on the basis of their relative qualifications
and competence to perform the duties and responsibilities of the position.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

III- DEFINITION OF TERMS

Agency – refers to the Deped-Agusan del Sur.

Appointing Authority- refers to the person or body authorized by law to make

appointments in the civil service.

Career Service – positions in the civil service characterized by (1) entrance based
on merit and fitness to be determined as far as practicable by competitive
examination, or based highly technical qualifications; (2) opportunity for
advancement to higher career positions ; and (3) security of tenure.

Comparatively at Par – predetermined reasonable difference or gap between

point scores of candidates for appointment established by the PSB.

Deep Selection – the process of selecting a candidate for appointment who is not
next-in-rank but possesses superior qualifications and competence.

Demotion- is the movement of an employee from one position to another with

reduction in duties, responsibilities, status of rank, which may or may involve
reduction in salary and is not disciplinary in nature.

Department- refers to the Department of Education (DepEd)

Discrimination – is a situation wherein a qualified applicant is not included in

the selection line-up on account of gender, civil status, pregnancy, disability,
religion, ethnicity, political affiliation.

First Level Positions – shall include clerical, trades, and crafts and custodial
service which involve sub-professional work in a non-supervisory or supervisory
capacity.

Hiring Quota – is the predetermined ratio of applicants for appointment to

ensure that one gender does not fall of the desired percentage of the selection
rate for the other gender in equivalent positions at every level, provided they meet
the minimum requirements of the position.
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

Job Requirements – requisites not limited to the qualification standards of the

position, but may include skills, competencies, potential, physical and psycho-
social attributes necessary for the successful performance of the duties required
of the position.

Next-in-Rank Position – refers to a position which by reason of the hierarchical

arrangement of positions in the agency or in the government is determined to be
in the nearest degree of relationship to a higher positions as contained in the
agency’s System of Ranking Positions (SRP).

Non-Career Service – positions expressly declared by law to be in the non-career;

or those whose entrance in the service is characterized by (1) entrance on bases
other than those of the usual tests of merit and fitness utilized for the career
service; and (2) tenure which is limited to the duration of a particular project for
which purpose of employment was made.

Personnel Actions – any action denoting the movement or progress of personnel

in the civil service such as original appointment, promotion, transfer,
reinstatement, reemployment, detail, reassignment, secondment and demotion.

Promotion – is the advancement of an employee from the positions to another

with an increase in duties and responsibilities as authorized by law and usually
accompanied by an increase in salary.

Psycho-Social Attributes – refer to the characteristics or traits of a person which

involved both psychological and social aspects. Psychological includes the way
he/she perceives things, ideas, beliefs and understanding and how he/she acts
and relates these things to others and in social situations.

Qualification Standards – is a statement of the minimum qualifications for a

position which shall include education, experience, training, civil service
eligibility, and physical characteristics and personality traits required in the
performance of the job.

Qualified Next-in-Rank – refers to an employee appointed on a permanent status

to a position next-in-rank to the vacancy as reflected in the SRP approved by the
head of agency and who meets the requirements for appointment to the next
higher position.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

Second Level Positions – involve professional, technical and scientific work in a

non-supervisory job or supervisory capacity up to Division Managers.

Secretary- refers to the head of the DepEd.

Selection – is the systematic method of determining the merit and fitness of a

person on the basis of qualifications and ability to perform the duties and
responsibilities of the position.

Selection Line-up – is a listing of qualified and competent applicants for

consideration to a vacancy which includes, but not limited to, the comparative
information of their education, experience, training, civil service eligibility,
performance rating (if applicable), relevant work accomplishments, physical
characteristics, psycho-social attributes, personality traits and potential.

Superior Qualifications – shall mean outstanding and relevant work

accomplishments, educational attainment and training appropriate for the
position to be filled. It shall include demonstration of exceptional job mastery and
potential in major areas of responsibility.

System of Ranking Positions – is the hierarchical arrangement of positions from

the highest to lowest, which shall be a guide in determining which position is
next-in-rank, taking into consideration the following:

a. organizational structure;
b. salary grade allocation;
c. classification and functional relationship of positions; and
d. geographical location

Third Level Positions- these positions generally require either Career Service
Executive Eligibility (CSEE) or Career Executive Service (CES) Eligibility. These
include Undersecretary, Assistant Secretary, Bureau of Director, Assistant
Bureau Director, Regional Director, Assistant Regional Director, Director of
Services, Schools Division Superintendent, Assistant Schools Division
Superintendent and other offices of equivalent rank.

IV-BASIC POLICIES

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

1. Selection of employees for appointment in the DepEd-Agusan del Sur shall

be open to all qualified men and women, person with special needs
including indigenous people according to principle of merit and
fitness.

There shall be equal employment opportunity for men and women

including persons with special needs at all levels of position in the
agency, provided they meet the minimum requirements of the position to
be filled.

2. The Merit Selection Plan shall cover positions in the first and second level
and shall also include original appointments and other related personnel
actions.

There shall be no discrimination in the selection of employees on

account sex and gender, civil, status, disability, religion, ethnicity, or
political affiliation.

3. When a position in the first and second level becomes vacant, applicants
for appointment who are competent, qualified and has appropriate civil
service eligibility shall be considered for permanent appointment.

4. All candidates for vacant positions to first and second level positions shall
be screened and evaluated by the HRMPSB, if applicable. As a proof
thereof, a certification signed by the Chairperson of the HRMPSB at the
back of the appointment specifying that the majority of the HRMPSB
members was present during the deliberation or alternatively, a copy of
proceedings/minutes of the HRMPSB deliberation shall be submitted
together with the appointment.

5. Vacant positions shall be published in accordance with Republic Act 7041

(Publication Law). The published vacant positions shall be posted in at
least three (3) conspicuous places in the agency for at least ten (10)
calendar days. Other appropriate modes of publication shall be
considered.

Filing up of vacant positions in the government shall be made after ten

(10) calendar days from the publication.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

The publication of a particular position shall be valid until filled up but

not to extend beyond nine (9) months reckoned from the date the vacant
positions was published.

Should no appointment be issued within nine (9) month period, the agency
has to cause the re-publication of the vacant position.

The certification on the publication and posting of the vacant position

including the date of deliberation was conducted by the Human Resource
Merit Promotion and Selection Board should be duly signed by the
authorized HRMO.

Anticipated vacancies may be published in case of retirement, resignation,

or transfer. The publication should not be earlier than 30 days prior to
retirement, or transfer.

6. The following positions are exempt from the publication requirement:

a. Primarily confidential positions;

b. Positions which are policy determining;

c. Highly technical positions;

d. Other non-career positions; and

e. Positions to be filled by existing regular employees in the agency in

case of reorganization or upgrading of positions.

7. PSB for first and second level positions shall be established. It shall
governed by the principles of fairness and impartiality in the assessment
of candidates for appointment.

8. All candidates for appointment to first and second level positions shall be
screened by PSB. Candidates for appointment to third level positions shall
be screened by the National Search Committee (NSC)

9. The PSB members shall undergo orientation and workshop on the

selection/promotion process and CSC policies on appointments.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

10. All candidates for appointment shall be screened by the PSB. Appointment
to the following positions shall no longer be screened by the PSB:

a. Substitute appointment due to their short duration and emergency

nature. However, should the position be filled by regular
appointment, candidates for the position should be screened and
passed upon by the PSB;

b. Appointment to laborer positions;

c. Appointment to personal and primarily confidential positions; and

d. Renewal of temporary appointment issued to incumbent personnel.

11. For vacancies in the first and second levels, all qualified next-in-rank
employees shall be automatically considered candidates for promotion to
the next higher position.

12. The PSB shall maintain fairness and impartiality in the assessment of
candidates for appointment. Towards this end, the PSB may employ the
assistance of external or independent resource persons and may initiate
innovative schemes in determining the most qualified for appointment to
the vacant position.

13. The Schools Division Superintendent shall assess the merits of the PSB
result of screening and deliberation and in the exercise of sound
discretion, select, in so far as practicable, from among the top five (5)
ranking applicants deemed most qualified for appointment to the vacant
position.

14. The Schools Division Superintendent may appoint an applicant who is not
next-in-rank but possesses superior qualification and competence, and
has undergone selection process.

15. The comparative competence and qualification of candidates for

appointment shall be determined on the basis of:

15.1 PERFORMANCE

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

15.1.1 For appointment by promotion or transfer, the performance

rating of the appointee for the last rating period prior to the
date of assessment or screening, which should be at least
very satisfactory.

The performance rating in the last rating period prior to the

scholarship grant, which should be at least very
satisfactory, shall be used as basis for promotion of an
appointee-scholar.

15.1.2 The performance rating of at least very satisfactory (VS) in

the last rating period shall not be required for promotion
from first to second level entry of positions.

The performance rating prior to the reclassification of the

position shall be considered as performance rating in the
reclassified position for purposed of promotion.

15.2 EDUCATION AND TRAINING

15.2.1 Education refers to the formal or non- formal academic,

technical, or vocational studies that will enable the
candidate to successfully perform the duties and
responsibilities in the Position Description Form (PDF)
(DBM-CSC Form No. 1, Revised 2017) of the position to be
filled.

15.2.2 Certificates of completion of non-formal education issued by

the DepEd shall be considered valid documents for
appointment to positions requiring completion of elementary
or high school education, provide, that other requirements of
the positions are met.

15.2.3 For one to meet the 2 years studies in college requirement in

QS Manual, one must have earned form CHED-recognized
,institution at least 72 academic units leading to a degree or
has completed a relevant two-year collegiate/ technical
course.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

15.2.4 Certificates issued by the schools deputized by the CHED on

having completed a bachelor’s degree under the Expanded
Tertiary Education Equivalency and Accreditation Program
shall be considered valid documents for meeting the
education requirement for positions requiring completion of
bachelor’s degree.

15.2.5 Certification issued by CHED that a one-year diploma post-

graduate course acquired from foreign or local institution is
equivalent to master’s degree shall be considered appropriate
for meeting education requirement for appointment in any
positions requiring Masteral Degree.

15.2.6 To meet the relevant bachelor’s, master’s, and doctoral

degree requirement in QS Manual, the appointee must have
completed from a CHED-recognized college/ university.

15.2.7 Completion of the degrees of Bachelor of Laws and Doctor of

Medicine from a CHED-recognized institution shall be
considered appropriate education for appointment to
division chief and executive/managerial positions or other
positions requiring a master’s degree, the duties of which do
not involve practice of profession covered by bar/board laws.

15.2.8 RA 1080 eligible shall be exempt from the master’s degree

requirement for division chief and executive/managerial
positions the duties and responsibilities of which involve
practice of professions regulated by Bar or Board laws.

15.2.9 Master’s degree shall be required if the executive/

managerial or division chief position does not involve practice
of profession or does not belong to the same occupational
group or functionally related positions as that of the
professions regulated by Bar/Board Laws; provided that, this
does not apply to lawyers and doctors.

15.3 EXPERIENCE AND OUTSTANDING ACCOMPLISHMENTS

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

15.3.1 Relevant experience acquired through a Job Order, Contract

of Service, MOA or Designation Order and volunteer work
certified by the HRMO/ School Head/ Head of Office may be
considered for meeting the experience requirement.

15.3.2 Relevant experience shall include previous experiences

relevant to the position applied for.

15.4 PSYCHO-SOCIAL ATTRIBUTES AND PERSONALITY TRAITS

15. 4.1 refers to the characteristics or traits of a person which

involved both psychological and social aspects. Psychological
includes the way he/she perceives things, ideas, beliefs and
understanding and how he/she acts and relates these things
to other and in social situations.

15.5 POTENTIAL

15.4.2 Refers to the capacity and ability of a candidate to assume

the duties of the position to be filled and those of higher or
more responsible positions.

16. An employee may be promoted or transferred to a position which is not

more than three (3) salary, pay or job grade higher than the employee’s
present position except in very meritorious cases such as: if the vacant
position is next-in-rank as identified in the System of Ranking Positions
(SRP) approved by the Schools Division Superintendent, or the lone
entrant positions indicated in the agency staffing pattern.

17. An employee should have rendered at least very satisfactory service for the
last rating period before being considered for promotion.

18. An employee who is on local or foreign scholarship or training grant or

pregnant or on maternity leave may be considered for promotion.

For this purpose, performance rating to be considered shall be the ratings

immediately prior to the scholarship or training grant or maternity leave.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

If promoted the effectivity date of the promotional appointment shall be on

the assumption of duty.

19. Promotion within six (6) months prior to compulsory retirement shall not
be allowed except as otherwise provided by law.

20. The pendency of an administrative case against any employee shall not be
bar to promotion.

21. Applicants for promotion shall undergo background investigation relative

to cash advances and school performance for school administrators.

22. An employee who has been found guilty of an administrative offense and
imposed the penalty of demotion, suspension or fine shall be disqualified
for promotion for the same period of suspension or fine. In the case of
demotion, the period of disqualification for promotion shall be within one
(1) year.

23. An employee who is promoted to another agency shall notify the head of
the agency or department in writing where he/she is employed at least
thirty days prior to his/her assumption of office. It is understood that the
employee who is promoted to another agency is cleared from all money,
property and work related accountabilities.

24. The transfer may be from one organizational unit to another in the same
department or agency or from one department or agency to another.
Provide, however, that any movement form the non-career service to the
career service and vice versa shall not be considered as a transfer but
reappointment.

25. A notice announcing the appointment of an employee shall be posted in

three conspicuous places in the agency a day after the issuance of the
appointment for at least ten (15) calendar days.

26. The approved DepEd-Agusan del Sur Merit Promotion Plan shall be used
as bases for the expeditious approval of appointments, for attestation and
accreditation to take final action on appointment.
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

MATRIX OF EQUIVALENT FOR TEACHER II & III

A. Performance Rating (35 points)

The performance rating of the candidate for the last rating period before
screening should be at least Very Satisfactory (VS)

B. Experience (5 points)
Experience must be relevant and are significant to the position.
For the teaching position, the computation is at least 1 point for every year
but not to exceed 5 points.

C. Outstanding Accomplishment (20 points)

a. Outstanding Employee Award (4 points)

Awardee in the school .5

Nomination in the division/awardee in the district 1 point
Nomination in the region/awardee in the division 2 points
Nomination in the Department or national/awardee in the 3 points
region
National/ International awardee 4 points

a.1. The award should be a product of an institutionalized search and

conducted by the School, District, Division or Regional PRAISE
committee or any local, national or international awards given by
reputable institutions/award-giving bodies like CSC, NEDA, Metrobank
Foundation, PPSTA/ MTMAS, CSC, and other legitimate award-giving
bodies. The employee award is granted to an individual or individuals
who excelled among peers in a functional group, position or profession.
For internal award-giving body. i.e., DepEd, it should be conducted
annually.
(Source: DepEd Order No. 9, s. 2002).

a.2 Special awards such as Plaques/Certificates of Recognition given by

the BSP/GSP Awards Committee to particular individuals at the council,
regional and
national levels shall be credited as follows:

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

Council 0.50 points

Regional 0.75 points
National 1.25 points

(Source: DECS Order No. 99, ss. 1999)

If the event that an applicant will present awards from both sources
(DepEd Order No. 9, s. 2002 and DECS Order 99, s. 1999/DECS Order
No. 10, s. 1990) consider only the higher points.

b. Innovations (4points)

b.1. Innovation means something new. It is a demonstration of creativity,

Initiative and, innovativeness through the development of new or
superior work procedures, methods, inventions and, devices.
(Source: DepEd Order No. 54, s. 1993)

b.2. A work plan, Re-Entry Action Plan, properly documented, approved

by immediate supervisor and/or authorized officials and implemented,
shall be considered as Innovation.

b.3. For teachers, innovations shall be within the context of teaching /

KRA.

b.4. Quality assured contextualization of materials and self-developed

materials are considered an innovation.

b.5. Developed Learning Resource/localized Materials published in the

LRMDS portals are considered innovation. All innovations must be
properly documented.

Conceptualized .5
Implementation has just started 1 point
If fully implemented in the School 2 points
If adopted in the District 3 points
If adopted in the Division 4 points

c. Research and Development Projects (4 pts)

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

c.1. Non-BERF action or applied research must be approved by the

School Head. Points for action research developed and implemented in
the group shall be divided by the number of researchers.

[Link] analysis of data such as, but not limited to School Readiness
Year-End Assessment (SReYA), Philippine Informal Reading (Phil-IRI),
Early Literacy, Language, and Numeracy Assessment (ELLNA), etc., shall
not be included as points for research. However, an action research
emanating from the results of such analysis shall be considered.

c.3. Research priorities of the Department of Education across four

themes (Teaching and Learning, Child Protection, Human Resource
Development, and Governance) and three cross-cutting themes (Gender
and Development, Disaster Risk Reduction and Management, and
Inclusive Education).
(Source: DO No. 13, s. 2015, DO No. 43, s. 2015 and DO No. 4, s. 2016, DO No.
39, s. 2016)

c.4. Proof of citation by other researchers (whose studies/research is

likewise approved by competent authority) of the concept/s developed of
the research.

Action research conducted at the school level 2 points

Action research conducted at the district level 3 points
Action research conducted at the division level 4 points

d. Publication/Authorship (4 points)

d.1. Articles published in newspapers/magazines/journals of wide

circulation atleast within the district/province/city in printed form or
online form on official websites.

d.2. Opinion/feature articles, which need not be approved by the Head of

an office, must contain data/scientific research and must be educational.

d.3. Articles published online shall be published in an official/reputable

educational website.
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

d.4. Co-authorship of a book, sole authorship of a book, sole

authorship/Co-authorship of a book published by a
reputable/recognized publishing company (ISBN/ISSN).

d.5 Journals or researches that are peer-reviewed by international

circulation.

Articles published in a newspaper/magazine of wide 1 point

circulation
Co-authorship of a book (shall be divided by the number of 3 points
authors
Sole authorship of a book 4 points

e. Consultancy/Resource Speakership in Training/Seminars (4 points)

e.1. A resource speaker must be invited as a resource for a certain topic

of interest or content and shall be supported by an Invitation Letter,
Memorandum, Training Design/ Matrix, Approved Travel Authority, and
a Certificate of Recognition or Appreciation where his/her name is
indicated.

e.2. For DepEd training/workshops/ symposia, signatories are the

following:

a. School level - School Head

b. District level - Public Schools District Supervisor
c. Division level - Schools Division Superintendent or his Authorized
Representative
d. Regional level - Regional Director or his Authorized Representative
e. National level - DepEd Central office authorized official

e.3. For Non-DepEd training/workshops/symposia, the signatories are

the proponents, sponsoring agency, director of training or any authorized
official.

e.4. The presentation of own researches/studies of the applicant as an

invited speaker shall be considered as resource speakership.
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

School level .5
District level 1 point
Division Level 1.5 points
Regional Level 2 points
National Level 3 points
International Level 4 points

D. Education (25 points)

Complete Academic Requirements for Master’s 10 points

Degree
Master’s Degree 15 points
Complete Academic Requirements for Doctoral 20 points
Degree
Doctoral Degree 25 points

Only those CHED-recognized institutions will be considered.

E. Training/ Related Training (5 points)

One (1) point for every month of attendance but not to exceed five (5)
points. Participants in three (3) or more training activities in each level
conducted for at least three (3) days not credited during the last
promotions.

District 1 point
Division 2 points
Region 3 points
National 4 points
International 5 points

Chair/Co-chair in a technical/planning committee

District 1 point
Division 2 points
Region 3 points
National 4 points
International 5 points
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

Scholarship and specialized training are given 1 point for every month
(ICeEXCEL, DAP).

Training conducted in the Philippines is considered International

when trainers and participants are from other countries, internationally
recognized and accredited and global in context. Training outside the
Philippines shall be automatically considered as international training.

F. POTENTIAL (5 points)

(Capacity and ability of the applicants to assume the duties of position)

Communication Skills 1 point

Ability to present ideas 1 point
Alertness 1 point
Judgment 1 point
Leadership Ability 1 point

G. PSYCHOSOCIAL ATTRIBUTES (5 pts)

Human Relations 2 points
Decisiveness 2 points
Stress Tolerance 1 point

The HRM-PSB shall conduct a Behavioral Event Interview (BEI) and a

background check on all concerned applicants. The result shall be attached to
the Comparative Assessment.

GUIDELINES FOR MASTER TEACHERS

(MEC Order No. 10, s 1979, MEC Order No. 29, s 1979, and DECS Order No. 70,
s. 1988)

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

General Guidelines for Master Teacher Promotion

1. Only those who are teaching shall be considered for the Master Teacher
position. This includes teachers who assume special assignments and
have regular teaching loads.
2. Positions for Master Teacher (MT) shall be allotted proportionally based
on the number of teachers.
3. An allotment of one (1) MT position per subject area for at least 5-7
teachers should be the basis in the secondary level (DECS Order No. 70,
s. 1998).
4. If there are not enough qualified teachers in the district to fill the number
of MT positions allotted to it, the positions may be filled by a qualified
teacher from other districts; provided, however, that such teacher shall
serve in the district where the MT position have been allotted.

Basic Qualifications for Master Teacher I

1. Permanent teacher (with Teacher Eligibility)

2. Bachelor’s degree with 18 professional units in Education, and 18 units
for MA in Education or its equivalent
3. At least a Very Satisfactory (VS) Performance rating for the last rating
periods.
4. At least three (3) years’ experience as Teacher.
5. Have at least 25 points in leadership, potential, and Accomplishments or
has been a demonstration teacher in the School level plus 15 points
earned under Leadership, Potential, and Accomplishment.

Basic Qualification for Master Teacher II

1. Master Teacher I for at least one (1) year.

2. Bachelor’s degree with 18 professional units in Education; with Complete
Academic Requirements (CAR)
3. Very Satisfactory (VS) performance rating as Master Teacher I and/or
aggregate VS rating for the last rating period.
4. Have at least 30 points in leadership, Potential, and Accomplishment or
has been a demonstration teacher in the District Level plus 20 points
earned under leadership, Potential, and Accomplishment.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

Documents to be submitted by the candidate

1. CSC Form 212 (Revised 2017)

2. Updated Service Record
3. Certification, Authentication, Verification (CAV) Transcript of Records
(TOR)/ Special Order (CHED Recognized Institution)
4. Performance Rating for the last three rating periods
5. Eligibility Rating
6. Copy of latest approved appointment
7. Documents relevant to the position applied for (MEC Order No. 10, s
1979)
8. Copy of Class Program indicating the number of teaching load.
9. Omnibus Certification of authenticity and veracity signed by the
applicant

Clarification as to Credit points per Criterion

A. LEADERSHIP, POTENTIAL, AND ACCOMPLISHMENTS

а. Introduced any of the following which has been adopted or used by the
school or district – 15 points
1. All claims for the criterion “a” shall be supported with proofs/evidence
for validation where applicable or to attest to utilization, usefulness, or
effectiveness.
2. The project proposal shall be supported by evidence of data, data
analysis in indicators and the terminal report shall contain statistical
results.
3. The project should have been acknowledged/noted/endorsed by the
School Head/Education Program Supervisor (specific area) and duly
recommended and approved by the Assistant School Division
Superintendent and School Division Superintendent respectively.
4. Each claim shall be supported with an approved project proposal and a
terminal report after project completion.
5. A certification should be given by the School Head/ PSDS on the project
utilization, usefulness, or effectiveness and should be corroborated by at
least 5 teachers to attest to the veracity of the claim
6. Anyone (1) of the following shall be given 20 points. For group claims, the
points shall be divided equally among the proponents.
1. Curriculum or Instructional Materials
1. Instructional Materials content and development and its
effect after implementation shall require supporting
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

evidence of data, data analysis, and/ or statistical

validation.
2. Effective Teaching Technique or Strategies
1. This may be a developed intervention program/ technique/
strategies based on a result of a research finding.
3. Simplification of work as in reporting system, records keeping, etc.
or procedures in cost reduction.
1. This may be a result of a Continuous Improvement (CI)
project, research findings, or an offshoot of results of
comparative studies.
4. A worthwhile Income-Generating Project (IGP) for pupils given
recognition by higher officials in the division.
1. The IGP shall be for the learners
2. The IGP shall have been sustained or in existence for at
least two (2) consecutive years with a minimum Net Income
of P5,000.00
3. The terminal report shall include among others how the
income was generated, how much was generated, where the
income was used.
4. Fund-raising activities are not considered as Income-
Generating projects.

Stages of Implementation Points

Conceptualized 2
Started the Implementation 3
Full implemented in the school 5
Adopted in the district 6
Adopted in the division 10
Adopted in the region 13
Adopted in the national 14
Adopted in the international 15

b. Served as Subject Coordinator or Grade level chairman for at least

one (1) year, or as adviser of school publication and not considered
part of the regular teaching load ~ 10 points
1. Claims for coordinators/chairmanship/advisors must be supported with
documentary evidence such as:
1. Official designation signed by the school head with a term of
reference and annotation or statement that such

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

coordinators/chairmanship is outside his/her regular teaching

load
2. Action Plan and Accomplishment Report duly noted/certified by
the School Head corroborated by at least 5 teachers.
2. Subject Coordinators/Chairmanship must be at least (1) year while
advisors must be at least two (2) years. Such assignments are not
considered as part of the teaching load. A copy of the school program
shall be submitted as a supporting document.
3. For school paper advisers, there should be at least one (1) publication
per year printed or mimeographed with the name of the candidate
indicated as an adviser.
4. Certification that is widely circulated in the school populace to be issued
by the School Head.

c. Served as Chairman of a Special Committee such as Curriculum Study

Committee to prepare Instructional Materials, Committee to prepare
School Programs and discharged the work efficiently -10 points

1. Curriculum Study Committee may include work on Intervention or

Enhancement Program in the different learning areas, assessment,
monitoring, and evaluation.
2. The committee to prepare instructional materials may include the
development of Instructional Materials, Development of assessment tools,
questionnaires and test materials, and quality assurance of instructional
materials.
3. Committee to Prepare School Program may include preparation of
school/ grade/ year/ Teacher Program of work schedule, and; special
educational programs created in support to the different DepEd
(CO/RO/DO) program which aim to improve school performance.
4. Supporting documents shall be:
1. A designation as chairman/co-chair/member of the committee
2. A committee Report/Accomplishment Report
3. Copy of project/Committee output/ Program
4. Certification by the school head and corroboration of at least 5
teachers of the school
POINTS
Chairperson 10
Co-chairperson 8
Member 5

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

d. Initiated or headed educational research duly approved by educational

authorities -10 points

1. Research shall either be action research or applied research

2. Research proposals should have been acknowledged/noted/endorsed by
the School Head/School Research Committee (SRC), reviewed by the
Schools Division Research Committee (SDRC), and recommended and
approved by the Assistant Schools Division Superintendent (ASDS).
3. Completed research shall have a terminal write-up duly acknowledged
and noted by the SDRC and recommended and approved by the ASDS
and SDS respectively.
4. Research topics shall be aligned with the research agenda of the
CO/RO/SDO, and according to the level of governance.
5. Research conducted and submitted to fulfill requirements for masters
and doctoral programs are not credited as they have been credited for the
degree program.
6. A credit of 10 points shall be given for individual research. For group
claim, points shall be divided equally among the researchers, except for
researches funded under Basic Education Research Fund (BERF) in
which case all members will receive 12 points each.

Stages of Implementation Points

Conceptualized 1
Started the Implementation 2
Full implemented in the school 3
Adopted in the district 5
Adopted in the division 6
Adopted in the region 7
Adopted in the national 8
Adopted in the international 10

e. Coordinator of community Project on activity or a program of another

agency or coordinator of a rural service improvement activity in a
community such as feeding, nutrition, agro-industrial fair, etc. for the
least two (2) years -10 points

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

1. Community Project or Activity may include feeding program in the

community health and wellness and nutrition program, agro-industrial
fair, ecological/ environmental preservation project, Rural Improvement
Project, Community Literacy Program among others.
2. The community project is community-based, not school-based, and
sponsored by any of the following: LGU or Barangay, RIC, other
government agency, or a non-government organization.
3. Project lead/project organizer shall be given 12 points; while a member of
the project or program shall be given 7 points.
4. Supporting documents shall be as follows:
1. A designation as coordinator/project focal person/project
proponent/ chairman duly signed by the head/chair/president of
the lead agency or sponsor.
2. Project proposal/write-up and terminal accomplishment report for
the project duly approved by approving authorities, and
approved/noted by the concerned agencies, LGU’s and non-
government organization.
3. A certification of commendation/ recognition awarded to the
proponent or member for the project may be included.

f. Organized/ managed as in-service activity or other similar activities

at least in the school level – 10 points

1. The In-Service activity shall mainly be for the improvement of

instructions and/ or professional development of teachers based on
development needs.
2. Participants to the INSET are teachers/School
Heads/parents/community or a combination of both/each group.
3. Supporting documents shall include:
1. Training design duly recommended and approved by the ASDS.
2. Memorandum for the conduct of the INSET
3. A certificate of recognition/commendation may be included.
4. Certification of conduct of INSET by the School Head corroborated
by 5 teachers
5. Documents shall clearly show that the claimant is the
organizer/initiator and/or program manager of the INSET
6. Completion of terminal report endorsed by the School Head.

g. Credited with Meritorious Achievements -7 points

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

Such as:
1. Trainer or coach to a contestant who received prizes, commendations, or
any form of recognition or placed 1st, 2nd/3rd in a competition
2. Contestant is a bona fide pupil/student of the school.
3. A contest may be an academic, socio-cultural, community activity, or
athletic competition which is not part of a regular lesson/activity.
4. A claim is supported by a certificate of commendation or recognition
where the name of the claimant as a coach is explicitly stated.
5. Credit points shall be given to the highest earned place but not to exceed
10 points.
6. The point for the highest earned place shall be granted if wins are of the
same event/activity.
7. Credit points shall be given as follows:

1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th
National 10 9 8 7 6 5 4 3 2 1
Region 7 6 5 4 3 2 1 - - -
Division 5 4 3 2 1 .5 .25 - - -
District 3 2.5 2 1.5 1 .5 .25 - - -

8. Coordinator of BSP and GSP activities or Scouts which gained awards will
be
given points as follows:

National 10
Region 5
Division 3
8. The highest point among the

h. Authorship – 8 points
1. Authorship of a book, workbook, textbook, or module shall be considered
when copyrighted/with ISBN.
2. Authorship of DepEd developed and produced materials shall be
included when supporting documents are provided.
1. Memorandum where names of the candidate are included.
2. A final copy of the material as published.
3. Sole-authorship of book, workbook/ textbook in a module shall be given
8 points.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

4. For co-authorship, points shall be divided equally between or among the

authors or writers.
5. Article published shall be granted 1 point per article provided that:
1. An article shall be published in a publication/paper/magazine of
wide circulation (division, region, national) and educational or
technical.

Nature of Publications Points

Articles published in a school newsletter
1
Articles published in a journal/newsletter/Magazine of wide circulation
3
Co-authorship of a book 5
Sole authorship of a book 8

6. Learning Activity Sheet (LAS) writers shall be granted (1) one point
per LAS duly certified by the school/district/division quality
assurance team or Education Program Supervisor (EPS) (but not to
exceed 8 pts)

7. Writers for Television-based Instruction (TVBI) and Radio-based

Instruction (RBI) shall be give one (1) point provided that a
certification will be issued by the School Head or Education
Program Supervisor (EPS). (but not to exceed 8 pts)

8. School, District and Division Quality Assurance Team members shall be

given one (1) point per LAS & SLM quality assured. (but not to exceed 8
pts)

B. DEMONSTRATION TEACHING
1. Claim for demonstration teaching shall be supported with the following:
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

1. Lesson Plan
2. Certificate of recognition/commendation as demonstration teacher
duly signed by authorities in the district/ division/region/national
as the case may be.
3. It should be corroborated by 3 to 5 teachers present during the
demonstration teaching.
4. An observation tool utilized by the observer may be added if there
is any.
2. Level of demonstration teaching minimally required is:
1. School level for MT I
2. District level for MT-II

INTERVIEW – 10 points
PRACTICAL EXAMINATION - 10 points

The HRM-PSB shall conduct a Behavioral Event Interview (BEI) and a

background check on all concerned applicants. The result shall be attached to
the Comparative Assessment.

V. PROCEDURE

1. Publish the vacant position in the CSC Bulletin Board of Vacant Position
or through other mode of publication and post the same in three (3)
conspicuous places in the agency for at least ten (10) calendar days. Men
and women shall be encouraged to apply.

Vacant positions which are not filled within six (6) months should
be re-published.

In the issuance of appointments in the DepEd-Agusan del Sur, the

requirement for publication is deemed complied with if the process
of application and screening started within six months from
publication and if the vacancy is filled not later than nine (9) months
from date of publication.

Should no appointment be issued within nine (9) month period, the

agency has to cause the re-publication of the vacant position.
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

The following positions are exempt from the publication

requirement:

a. Primarily confidential positions;

b. Positions which are policy determining;
c. Highly technical positions;
d. Other non-career positions; and
e. Positions to be filled by existing regular employees in the agency
in case of reorganization or upgrading of district qualification.

2. List of candidates aspiring for the vacant position, either from within or
outside the agency, including qualified next-in-rank employees. In the
process, the following should be considered:

 The pre-determined ratio of applicants for appointment or hiring

quota.

 An employee may be promoted or transferred to a position which

is not more than three (3) salary, pay or job grades higher than
the employee’s present position except, in very meritorious
cases, such as: if the vacant position is next-in-rank as
identified in the SRP approved by the General Manager, or the
lone entrance to position indicated in the agency staffing
pattern.

 An employee who is local or foreign scholarship or training grant

or pregnant or on maternity leave may be considered for
promotion.

For this purpose, performance rating to be considered shall be

the ratings immediately prior to the scholarship or training grant
or maternity leave.

If promoted, the effectivity date of the promotional appointment

shall be after the scholarship or training grant or maternity
leave.

 Promotion within six (6) months prior to compulsory retirement

shall not be allowed except as otherwise provided by law.
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

3. Conduct preliminary evaluation of the qualification of all candidates.

Those initially found qualified shall undergo a qualifying examination with
the qualifying scores to be determined by the PSB and shall be based on
the ratio of examinees who take the qualifying examination. Qualifiers will
undergo further assessment such as: skills test, interview and others.
Psychological test shall be required for original candidates/ appointees or
as may be necessary. After which, selection line-up shall be prepared and
posted in three (3) conspicuous places in the Agency for at least fifteen (15)
calendar days. The date of posting shall be indicated in the notice.

The selection line-up shall reflect the comparative competence and

qualification of candidates on the basis of:

3.1.1 PERFORMANCE
3.1.2 EDUCATION AND TRAINING
3.1.3 EXPERIENCE AND OUTSTANDING ACCOMPLISHMENTS
3.1.4 PSYCHO-SOCIAL ATTRIBUTES AND PERSONALITY TRAITS
3.1.5 POTENTIAL

4. Notify all applicants of the outcome of the preliminary evaluation.

5. Submit the selection line-up to the PSB for deliberation en banc.

Appointment to the following positions shall no longer be screened by the

PSB:

a. Substitute appointment due to their short duration and emergency

nature. However, should the position be filled by regular
appointment, candidates for the position should be screened and
passed upon by the PSB;

b. Appointment to laborer positions;

c. Appointment to personal and primarily confidential positions; and

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

d. Renewal of temporary appointment issued to incumbent personnel.

6. Make a systematic assessment of the competence and qualifications of

candidates for appointment to the corresponding level of positions.
Evaluate and deliberate en banc the qualifications of those listed in
selection line-up.

7. Submit the list of candidates duly screened for appointment from which
the appointing authority shall choose the applicant to be appointed.

The list of candidates should specify the top five ranking candidates whose
over-all point scores are comparatively at par based on the comparative
assessment under Procedure 3.1 hereof.

8. Assess the merits of the PSB’s result of screening and deliberation for
appointment and in the exercise of sound discretion, select, in so far as
practicable, from among the top five ranking applicants deemed most
qualified for appointment to the vacant position.

The top five ranking candidates, however, should be limited to those

overall point scores are comparatively at par based on the comparative
assessment under procedure 3.1 hereof.
To determine candidates who are comparatively at par, the PSB shall set
reasonable difference or gap between point scores of candidates for
appointment.

9. Issue appointment in accordance with the provisions of the Agency Merit

Selection Plan.

10. Post a notice announcing the appointment of an employee in three (3)

conspicuous places in the Agency a day after the issuance of the
appointment for at least fifteen (15) days. The date of posting should be
indicated in the notice.

VI-GRIEVANCE

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

1. A qualified next-in-rank employee may present the grievance with the

agency grievance machinery under the following conditions:
1. Non-compliance with the selection process
2. Discrimination on account of gender, civil status,
disability, pregnancy, religion, ethnicity or political
affiliation.
3. Disqualification of applicant to career position for
reason of lack of confidence of appointing authority
and
4. Other violations of the provision of the Merit
Promotion Plan.

VII-COMPOSITION OF THE PERSONNEL SELECTION BOARD (PSB)

1. For the first and second level positions:

1.1 As Chairperson: the Secretary/ Regional Director (RD)/ Schools

Division Superintendent (SDS) or his/her authorized
representative;

Highest official responsible for personnel management.

1.2 Division Chief or the authorized career service representative of

the Division or Unit where the vacancy is;

1.3 The HRMO or official/employee directly responsible for

personnel management and;

1.4 Two representatives of the rank-and-file career employees, one

form the first level and one from the second level, who shall
both, be chosen by the duly accredited employee, association
in the DepEd Offices.

In case there is no accredited employee association in the Agency,

the representatives shall be chosen at large by the employees
through a general assembly or any mode of selection to be
conducted for the purpose. The candidate who garnered the second
highest number of votes shall automatically be the alternate
representative.

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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

The first level representative shall participate during the screening

of candidates for vacancies in the first level; the second level
representative shall participate in the screening of candidates for
vacancies in the second level. Both rank-and-file representatives
shall serve for a period of two (2) years. For continuity of operation,
the accredited employee association may designate an alternate.

[Link] AND RESPONSIBILITIES

A. The Human Resource Management Officer (HRMO) shall have the

following functions and responsibilities:

1. Disseminate copies of the DepEd-Agusan del Sur Merit and

Promotion Plan (MPP) and its annexes to all agency personnel
after approval thereof by the Civil Service Commission. An
orientation shall also be conducted by the Administrative Unit
within six (6) months upon approval of the MSP. This
orientation is meant to ensure awareness and understanding
of the Plan. A report on the same shall be submitted to the
Civil Service Field Office concerned for record purposes;

2. Develop a System of Ranking Positions which shall be

submitted for approval of the appointing authority, copy
furnished the Civil Service Commission and its Field Office
concerned, for reference purposes;

3. Identify vacant positions that may be enrolled in the Brightest

for the Bureaucracy Program (BBP);

4. Develop a Plan which shall set forth the number, knowledge

and skills of personnel needed to achieve the organization’s
goals, objectives, and programs;

5. Develop and maintain an updated qualifications database of

employee of the agency to include education, training,
experience, skills, competences, and other similar information;

6. Develop a program to fast track the career movement of

employees with superior qualifications; and
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

7. Publish vacant position in the CSC Bulletin of Vacant Position

or through other mode of publication and post them in three
(3) conspicuous places in the agency for at least ten (10)
calendar days;

8. Prepare a list of candidates aspiring for the vacant position,

either from within or outside the agency, including qualified
next-in-rank employees within fifteen (15) days from
completion of the preliminary evaluation. In the process, the
following should be considered:

9. Conduct preliminary evaluation of the qualification of all

candidates.

10. Notify all applicants of the outcome of the preliminary

evaluation and results of further screening thereof.

11. Submit the selection line-up of the second round of screening

to the PSB for deliberation en banc.

The employees shall be responsible for updating their

Personal Data Sheet annually, if deemed necessary, and
submit supporting documents thereto to the Admin/HRD
Unit.

B. The Personnel Selection Board for 1st and 2nd levels shall have the
following functions and responsibilities:

1. Adopt a formal screening procedure and formulate criteria for

the evaluation of candidates for appointment, taking into
consideration the following:

a. Reasonable and valid standards and methods of

evaluating the competence and qualifications of all
applicants competing for a particular position.

b. Criteria for evaluation of qualifications of applicants for

appointment must suit the job requirements of the
position.
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

2. Disseminate screening procedure and criteria for selection to all

agency officials and employees and interested applicants. Any
modifications of the procedure and criteria for selection shall
likewise be properly disseminated.

3. Prepare systematic assessment of the competence and

qualifications of candidates for appointment. Maintain fairness
and impartiality in the assessment of candidates. Towards this
end, the PSB may employ the assistance of external or
independent resource persons and may initiate innovative
schemes in determining the best and most qualified candidate.

4. Evaluate and deliberate en banc the qualifications of those listed

in the selection line-up;

5. Submit the list of candidates duly screened for appointment

from which the appointing authority shall choose the applicant
to be appointed.

The list of duly screened candidates should specify the top five
ranking candidates whose over-all point scores are comparatively
at par based on the comparative assessment under Procedure 3.1
hereof.

6. Maintain records of the deliberations which must be made

accessible to interested parties upon written request and for
inspection and audit by the CSC; and

7. Orient the officials and employees in the agency pertaining to

policies relative to personnel actions, including the gender and
development of the Merit Selection Plan.

C. The appointing authority shall have the following functions and

responsibilities:

1. Establish a Personnel Selection Board and see to it that all PSB

members undergo orientation and workshop on the
selection/promotion process and CSC policies on appointments.
The agency head shall as far as practicable, ensure equal
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 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

opportunity for men and women to be represented in the PSB for

all level;

2. Assess the merits of the PSB’s result of screening and deliberation

and in the exercise of sound discretion, select, in so far as
practicable, from among the following:

a. Top five ranking applicants deemed most qualified to the

vacant position;

b. Applicants who have undergone deep selection and found to

possess superior qualifications;

c. Pool of the Brightness for the Bureaucracy Program (BBP);

3. Issue appointments in accordance with the provisions of the

agency Merit Selection Plan

D. EFFECTIVITY

The Merit Selection Plan and subsequent amendments thereto shall take
effect immediately after approval by the Civil Service Commission.

E. COMMITMENT

I hereby commit to implement and abide by the provisions of this Merit

Selection Plan. It is understood that this MSP shall be the basis for
expeditious approval of appointments.

MINERVA T. ALBIS, Ph.D.

Schools Division Superintendent
September 9, 2021

APPROVED BY:

___________________
CSC Regional Director
Date _______________
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 D.O Plaza Government Center, Patin-ay, Prosperidad, 8500 Agusan del Sur
 depedagusandelsur@[Link]
(085) 839-5456
 Republic of the Philippines
Department of Education
SCHOOLS DIVISION OF AGUSAN DEL SUR

38
 D.O Plaza Government Center, Patin-ay, Prosperidad, 8500 Agusan del Sur
 depedagusandelsur@[Link]
(085) 839-5456