The Impact of Organizational Factors On E-CRM Success Implementation
The Impact of Organizational Factors On E-CRM Success Implementation
https://www.emerald.com/insight/2059-5891.htm
Success
The impact of organizational implementation
factors on E-CRM
success implementation
Chi Nguyen Thi Khanh and Le Thai Phong
Faculty of Business Administration, Foreign Trade University, Hanoi, Vietnam, and
Received 30 May 2020
Kien Dinh Cao Revised 7 September 2020
7 October 2020
Foreign Trade University, Hanoi, Vietnam 21 October 2020
Accepted 21 October 2020
Abstract
Purpose – This paper aims to analyze the effects of organizational factors on electronic customer
relationship management (e-CRM) successful implementation.
Design/methodology/approach – Data were collected through a structured questionnaire survey
conducted in Vietnam. The dataset consists of 241 valid responses by individuals working at Vietnamese
airlines. Correlation analysis and structural equation modeling were used to examine the causal relationships
among organizational factors, customer orientation, knowledge management, data quality and CRM strategy.
Findings – The result shows that organizational factors have influence on e-CRM success. However, there
are other factors needed to be more considered that are customer orientation having the most influence,
following by knowledge management and technology. Still other factors have indirect effect on e-CRM
success such as data quality and CRM strategy.
Originality/value – This study is among the first to examine an integrated model depicting the direct and
indirect effects of organization factors on e-CRM success. From this perspective, this paper provides an
improved understanding of how customer orientation and organizational factors, technology and knowledge
management influences airlines applying e-CRM. This study also provides several implications for practice.
The paper suggests airline providers and marketing managers, especially those in Vietnam, focus more on
customer orientation activities. The paper also recommends that airlines should pay attention to its
organizational structure in line with its customer-orientation strategy.
Keywords Customer orientation, Knowledge management, Organizational factors, Technology,
Firm restructuring
Paper type Research paper
1. Introduction
Firm characteristics (size, strategy, maturity of information system) and CEO characteristics
(age, education) are seen as organizational variables (Ko et al., 2008). Moreover, in recent
years, organizational factors (OFs) are considered as aspects relating to human resource
management, organizational structure and resource allocation (Hung et al., 2010). Previous
studies have addressed various aspects of CRM and e-CRM deployment in a variety of
business areas where organizational factors are seen as determinants of CRM and e-CRM
success (Rossignoli et al., 2017). It can be suggested that OFs are becoming a priority
concerning evaluating CRM. Therefore, this study investigates the effect of OFs on e-CRM
success in the context of airline industry.
VINE Journal of Information and
Knowledge Management Systems
This paper is a result of the research group on “Corporate Restructuring”, Foreign Trade University © Emerald Publishing Limited
2059-5891
(Vietnam). DOI 10.1108/VJIKMS-05-2020-0096
VJIKMS With the development of information technology, many businesses have turned CRM to
e-CRM (Romano and Fjermestad, 2003), because e-CRM has been becoming a part of a Sense-
and-Respond organization, with an information technology (IT)-enabled capability of
adaptation to a rapidly changing business environment (Kapoor et al., 2005). Moreover, e-CRM
helps companies to attract and retain customers as well as leverage customer knowledge (Kim
and Hawamdeh, 2008) and is an important tool in fostering relationships with customers as
well as helps enterprises in developing profitable relationships (Rakesh and Khare, 2011).
Moreover, Rigby et al. (2002) showed that up to 55% of all CRM projects were failures,
which lead to do research on CRM success. Therefore, some studies have investigated CRM
success in different perspectives such as five factors influencing CRM success (knowledge
management, OFs, customer orientation, technology and CRM experience) (Garrido-Moreno
and Padilla-Meléndez, 2011) or data quality and CRM strategy (Tohidi and Jabbari, 2012;
Goodhue et al., 2002). On the other hand, the paper also found many studies analyzing
e-CRM separately involving human, or technology, or process (Alt and Puschmann, 2004;
Ahmad and Al-Zu’bi, 2011). Thus, besides OFs there is indeed of considering other factors
on analyzing e-CRM success. However, examining both the direct and indirect effects on
e-CRM success is scant. In addition, for the aviation industry in general and in countries
with transitional economies, research on e-CRM implementation has been little attention.
Therefore, to bridge these gaps, the current paper proposed the e-CRM framework with
direct and indirect effects of OFs, knowledge management, customer orientation,
technology, data quality and CRM strategy.
Consequently, the questions in this paper are the following: Do OFs and other factors
affect e-CRM in airline industry? What are their roles in e-CRM success? What do airlines do
in implementing e-CRM success? To answer these questions, the paper examines the effects
of factors (i.e. OFs, knowledge management, customer orientation, technology, data quality
and CRM strategy)on e-CRM success in airline industry.
2. Theoretical framework
2.1 E-CRM success and organizational factors
In literature research, Frow and Payne (2009, p.11) addressed that “CRM is a cross-
functional strategic approach concerned with creating improved shareholder value through
the development of customer relationship”. However, with the development of information
technology, CRM has currently developed into e-CRM (Chan and Lam, 2004).
Many studies have viewed e-CRM in different perspectives. E-CRM is considered as a
tool to maintain customer relationships by using the Internet in business and gaining the
benefits and success (Ab Hamid, 2005), or is viewed as the technology strategy focused on
marketing activities in all business operations (Kennedy et al., 2006). Otherwise, Ortega et al.
(2008) considered e-CRM as a solution based on technology. From Pushkala et al.’s (2006)
findings, a successful e-CRM really needs to integrate information technology, information
resources (i.e. customer database, good interaction with customers), as well as
organizational resources. As there is the high failure rate in CRM deployment (Roh et al.,
2005), it needs for a framework in examining factors influencing the success of e-CRM
implementation. In evaluating the impact of e-CRM success, there are some indicators to
measure such as financial and marketing results (Garrido-Moreno and Padilla-Meléndez,
2011; Sin et al., 2005). From this respect, there are two measurements in e-CRM success
examined in this paper which are financial and marketing results.
Organizational factors are determinants involved directly or indirectly in the business
structure, human resource and managerial sides (Alshawi et al., 2011; Lucchetti and
Sterlacchini, 2004). Similarly, Sin et al. (2005) also suggested that implementing e-CRM will
change the structure and processes of business. Therefore, to successfully implemented Success
e-CRM, enterprises need to restructure their business and value chain orientation (Ko et al., implementation
2008). Besides, aspects of OFs such as employees, leadership and organizational structure
directly impact CRM success (Garrido-Moreno and Padilla-Meléndez, 2011). For example,
human factors are extremely important because business processes and technology application
are related to people (Mendoza et al., 2007). From the work of Quaye et al. (2018),there are six
CRM practices such as complaint handling, trust, commitment, commination, competences and
social bonds which proposed as drivers customer loyalty through satisfaction in research of
341 passengers of small airline carriers in Ghana. Thus, employees’ training and motivation
have influence on implementing e-CRM (Garrido-Moreno and Padilla-Meléndez, 2011).
Likewise, leadership is a critical factor in the information systems and marketing research
areas (Farhan et al., 2018) and top management is to develop objectives and knowledge of e-
CRM systems (Farhan et al., 2018). Drawing from the above research, it can be seen that
organizational factors play important role in innovating business process and implementing
information technology such as e-CRM. Consequently, the hypothesis is proposed that:
H5a. Data quality positively impacts e-CRM success through organizational factors
On the other hand, using the validated tool in CRM assessment would help companies
identify how they need to change if they are to achieve more sophisticated relationships with
their customers (Frow and Payne, 2009). Additionally Ryals and Knox (2001) impressed that
many businesses implement e-CRM without unaware of customer data problems in
improving data quality because of insufficient technology. For example, data quality (e.g.
draw information captured via the Internet, email click-throughs, service encounters and
telephone call centers) reflects the success of information system through technology (Zahay
et al., 2004). Ang and Taylor (2005) also investigated that customer relationship performance
is improved when businesses have information processes to obtain and utilize information
from multi-channel touch points. Consequently, CRM technology is central point in
translating data quality to CRM success adoption (Zahay et al., 2012). Drawing from this
research, the current research proposes that data quality translated through technology will
influences e-CRM success. Hence, the hypothesis is proposed that:
H6a. CRM strategy positively impacts e-CRM success through customer orientation
Initially, Grant (1996) revealed that organizational strategy can be perceived as
organization’s plan of deploying knowledge management. Continuously Zheng et al. (2010)
confirmed the path of KM as the strategy having effect on performance. Otherwise, CRM
strategy is in line with the organizational strategy (Farhan et al., 2018). Hence, CRM strategy
and knowledge management together will help firms build up better customer relationship,
increase customer satisfaction and obtain business performance (Lin and Su, 2003). When it
comes to e-CRM, failure in e-CRM could be avoided if CRM strategies are linked with
employees, customers and channels (Sen and Sinha, 2011). Drawing from this research, the
VJIKMS paper predicts that strategy translating through KM is more likely to have relationship with
e-CRM success. As such, the research hypothesizes that:
H6c. CRM strategy positively impacts e-CRM success through knowledge management.
The conceptual model is summarized in Figure 1.
3. Research methodology
3.1 Survey instrument
The research used the structured questionnaire to collect data and test research hypotheses
in the model. In particular, to proxy the Organizational factors, the paper adopted nine items
all used by Sin et al. (2005), Garrido-Moreno and Padilla-Meléndez (2011). Customer
orientation construct was measured by six items all used in Narver and Slater (1990) and Sin
et al. (2005). Knowledge management was measured by four items employed by Beijerse
(1999), Sin et al. (2005) and Mahawrah et al. (2016). Technology construct was measured by
four items adapted from Chang et al. (2005), Chen and Ching (2004) and Sin et al. (2005).
Moreover, CRM strategy was measured by four items adapted from Ahearne et al. (2012)
and Farhan et al. (2018). The scale of data quality contained four items from Alsawi et al.
(2003) research. Lastly, e-CRM results were measured by four items for financial results and
three items for marketing results all used in Chen and Ching (2004), Sin et al. (2005) and
Garrido-Moreno and Padilla-Meléndez (2011).
All items were measured by 11-point Likert scales. The respondents were asked to rate
the level of agreement to each statement from 0- completely disagree to the highest point at
10-completely agree (with average point at 5). Leung (2011) suggested that researchers use
the 11-point scale because of their normal distribution and near-scale accuracy. The details
of measurement items are shown in Table 1.
H5c
Organizaonal
H5a factors H1
Data quality
H5b Technology H2
E-CRM success
Customer H3
H6a orientaon
CRM strategy
Figure 1. H4
H6b Knowledge
Research model and management
hypotheses
H6c
Success
Item code Item description Source
implementation
Organizational factors (OF)
OF1 Airline has the qualified employees and resources necessary to Sin et al. (2005); Garrido-
succeed in e-CRM Moreno and Padilla-
OF2 Training programs are designed to help employees develop the Meléndez (2011)
skills needed to properly manage customer relationships
OF3 The performance of employees is measured and rewarded on basis
of detecting customer demand and customer satisfaction with
service received
OF4 Airline encourages employees to comply with e-CRM objectives
OF5 Airline has set clear business objectives that involve attracting and
retaining customers, and have communicated these goals to all
members
OF6 Top management concerns e-CRM as a top priority
OF7 Top management is deeply joined in implementing e-CRM
OF8 The organizational structure is set up with customer-centric
manner
OF9 Open and two-way communication are available between different
departments
Customer orientation (CO)
CO1 Airline’s business objectives are focused to customer satisfaction Narver and Slater
CO2 Airline closely controls and assesses its level of commitment in (1990); Sin et al. (2005)
serving the needs of customers
CO3 Airline’s competitive advantage is based on understanding the
customer demand
CO4 Airline’s business strategies are motivated by the goal of increasing
value for customers
CO5 Airline usually measures customer satisfaction
CO6 Airline pays great attention to after-sales service
Knowledge management (KM)
KM1 Airline provides channels to allow continuous two-way Beijerse (1999), Sin et al.
communication with key customers (2005); Mahawrah et al.
KM2 Airline has set up processes to collect customer knowledge (2016)
KM3 Airline can make quick decisions with knowledge of the
customer
KM4 Airline can provide real customer information that allows for quick
and accurate interaction with them
Technology (IT)
IT1 Airline has a dedicated technical team to provide technical support Chang et al. (2005), Sin
for the use of e-CRM technology in building customer relationships et al. (2005)
IT2 Airline has right hardware to serve its customers
IT3 Airline has right software to serve its customers
IT4 Airline’s information system is integrated on different functional
areas
CRM strategy (ST)
ST1 Airline establishes a clear business-focused strategy Ahearne et al. (2012),
ST2 CRM strategy is in the strategic plan of VNA Farhan et al. (2018)
ST3 Airline defines the specific objectives to be achieved by e-CRM for
each stage
ST4 Airline communicates to all employees about the strategy and goals
of e-CRM Table 1.
(continued) Measurement scale
items for variables
VJIKMS
Item code Item description Source
Before launching the large scale survey, a pilot study was conducted with 25 employees
working at Noi Bai Airport to ensure the clarity of the questions. After that, the
questionnaire was revised and pretested with 70 workers at Tan Son Nhat Airport. The
results showed that all items of research constructs were adequately reliable and valid
(Cronbach’s alpha coefficient of each construct was from 0.70 to 0.85).
Then, the large scale survey was launched from March 25 to July 16, 2018, at four airlines
in Vietnam including Vietnam Airlines, Jetstar Airlines, Bamboo Airlines and Pacific
Airlines. We approached 400 people and obtained 131 responses as 8 responses have
missing information and were excluded from the study. The final sample consists of 241
valid observations, yielding a response rate of 60.25 %. Demographics of respondents are
presented in Table 2.
Regarding the information of respondents, the survey was completed exclusively
by staffs (84.6%), middle managers (14.1 %) and top managers (1.2 %). Specifically,
the paper observed how the position of participants in airlines was the one with a
higher frequency in customer relationship department (37.4 %), followed by services
(29 %).
4. Results
4.1 Measurement model
To assess the validity and reliability, the results of CFA indicate an adequate model fit (Chi-
square/df = 1.743; CFI = 0.925; TLI = 0.917; IFI = 0.926; RMSEA = 0.056). Table 3
shows that factor loadings of items were larger than 0.5, the Cronbach’s Alpha and
composite coefficients were larger than 0.7 and average variance extracted were larger than
0.5. This means that the measurement indicators can reflect the characteristics to be
measured with good convergent validity and reliability.
The composite reliability of latent variables is 0.994 for organizational factors,
0.951 for customer orientation, 0.813 for knowledge management, 0.795 for technology,
0.761 for CRM strategy, 0.850 for data quality, 0.854 for financial results and 0.847 for
marketing results, all of which are greater than the threshold value of 0.6 (Bagozzi and
Yi, 1988; Schreiber et al., 2006). AVE of all proposed constructs are larger than 0.5.
The squared correlation among the constructs is less than their individual AVE
(Fornell and Larcker, 1981). Thus, the internal consistency of this study is generally
acceptable.
Path
Relationships Coefficient p Test result
0.143
Organizaonal
0.393
factors 0.082
Data quality
0.652 Technology 0.017
E-CRM success
Customer 0.572
0.516
orientaon
CRM strategy
Figure 2. 0.187
0.305 Knowledge
Structural model management
for e-CRM
0.352
5. Discussion
Generally, customer orientation is found to be the most determinant on e-CRM successful
implementation, following by knowledge management, technology and organizational factors. The
two other factors like data quality and CRM strategy have indirect influence on e-CRM success.
Contrary to the idea of organizational factors as antecedents of CRM success and affected
by the variables knowledge management, technology and customer orientation (Garrido-
Moreno and Padilla-Meléndez, 2011; Sin et al., 2005; Hessami, 2015), OFs just have at least
influence comparing with other three direct factors. Therefore, H1, H2, H3 and H4 were
accepted. Besides, data quality and CRM strategy only have an indirect effect on e-CRM
success through other four direct factors. Thus, H5 and H6 were only partially confirmed
because these variables just have indirect influence on e-CRM.
Our research results in which customer orientation is a key success factor and OFs has
least effect on e-CRM success, is far more different than other previous studies. Although
other researches confirmed the effect of customer orientation (Garrido-Moreno and Padilla-
Meléndez, 2011; Sin et al., 2005; Chen and Ching, 2004), they showed OFs as the most
determinant on e-CRM success (Garrido-Moreno and Padilla-Meléndez, 2011; Goodhue et al.,
2002) and also as the major factors leading to e-CRM failures (Wikstrom, 2006). For example,
Hessami (2015) also suggested that organizational factor was the most important and the
most sensitive followed by people, technology and process.
On the other hand, our research shows the direct effects of knowledge management and Success
technology on e-CRM success which was also proposed by other studies, but it still find a implementation
little gap. Like, Technological factor was considered as the most impact on CRM and e-CRM
implementation (Angeles and Nath, 2003). Knowledge management played a crucial role in
CRM success (Zablah et al.,2004) and people management was more concerned than
technology (Swan et al., 2011). Unlike, Garrido-Moreno and Padilla-Meléndez (2011) found
these two factors only have an indirect effect on CRM success. Moreover, KM is one of the
direct effect on e-CRM in a wide range of business sectors (Mahawrahet al., 2016). The paper
found knowledge management and technology have similar direct effect on e-CRM.
Additionally, the indirect effects are CRM strategy and data quality while in research of
Garrido-Moreno and Padilla-Meléndez (2011) showed the indirect effects as customer
orientation, knowledge management and technology. Some studies also confirmed the
impact of these factors (Rigby et al., 2002). Like many previous studies, data quality has
direct influence on OFs (Storey et al., 2012; Merendino et al., 2018) while CRM strategy has
direct effect on customer orientation (Ahearne et al., 2012; Wu and Lu, 2012; Wu and Chen,
2012) and knowledge management (Ahearne et al., 2012; Sen and Sinha, 2011). Therefore,
H6a, H5a and H5b were tested.
Finally, it can be suggested that customer orientation and technology are paid more
attention in developing countries like Vietnam than organizational factors (employees and
leadership) on implementing e-CRM. Actually, the technology of transitional economy
countries is lagging behind from developed countries in Europe and America, and also the
market economy is still partially influenced by the state. Consequently, customer orientation
and technology are indeed considered as the first priority in e-CRM successful implementation.
6. Conclusions
This study examined the direct and indirect effects of OFs, technology, customer
orientation, knowledge management, data quality and CRM strategy on e-CRM success.
Based on an empirical analysis of a research sample with 241 valid responses, this study
found statistically significant and positive effects of these factors on e-CRM success.
This study provides theoretical contributions to the literature on e-CRM implementation.
The findings provide an improved understanding of how customer orientation, knowledge
management, OF, technology, data quality and CRM strategy influence e-CRM success. It
has been used to plan the key components of e-CRM application and highlight which
implementation issues and processes need greatest attention in airline industry. From this
perspective, among four direct determinants, customer orientation and knowledge
management have the strongest positive influence on e-CRM success. These findings imply
that orientation on customer and knowledge management need to center on incorporating
e-CRM building activities and increase shareholder values. Moreover, the four determinants
(i.e. customer orientation, knowledge management, OFs, technology) also considered as
mediators in relationship between data quality, CRM strategy and e-CRM success.
This study also provides several implications for practice. Firstly, the paper suggests
airline providers and marketing managers, especially those in Vietnam focus more on
customer orientation and knowledge management activities such as providing customer
service center and knowledge management tools, supporting customer service initiatives
and firm restructuring activities. Secondly, depending on the industry, each firm needs to
consider CRM strategy that is appropriate to them in applying e-CRM. Thirdly, airline firms
may initially identify an appropriate and relevant technology when adopting e-CRM.
However, various e-CRM migration is identified which enable firms to consider a greater
level of sophistication in terms of technology. These migrations are only possible if
VJIKMS significant barriers are overcome including orientation in customer, good knowledge
management, appropriate technology and organizational issues, efficient using data quality
and appropriate CRM strategy.
This study may be limited by the adopted measurement method, which relies on
respondents’ self-rating of their activities. We, therefore, suggest that additional
measurement methods be explored. Second, the current research was based on airline
industry in Vietnam as it is in such firms that e-CRM is likely to have the greatest positive
influence. In addition, we did not explore the e-CRM application in other business and non-
business areas such as manufacturing firms or government and non-profit sectors.
Moreover, the findings may not be generalization for airline industry in other emerging
economies. We, therefore, encourage additional studies using data collected in other nations.
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Further readings
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management and student empowerment in online learning systems”, International Journal of
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Corresponding author
Chi Nguyen Thi Khanh can be contacted at: [email protected]
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