IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
I ) Goal:
Basic setups to Subcontracting procedure at SAP Systems
Subcontracting
Order items of the category Subcontracting may represent finished assemblies ordered from a
subcontractor, for example. Any components the subcontractor requires from you to produce such an
assembly are entered as "material to be provided" items.
Purchase Order
Each subcontract item in the purchase order has component items. They are either copied from the
purchase requisition, entered manually, or copied from a bill of material.
II ) Customizing :
1.1) Access transaction through :
Via Menus IMG > Material Management > Logistic Invoice Verification >
Incoming Invoice > Nota Fiscal
Transaction Code SPRO
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
1.2) Change view – Movement Types of Material Documents for Nota Fiscal
In this table movement types could be inserted which are not invoice relevant but nota fiscal relevant.
Examples
1º ) In purchase orders for subcontracting the item includes the ordered material and as subitems the
used components. The goods receipt is posted for the main item with movement type 101 which is invoice
relevant. The system generates automaticly the movement type 543 O for the used components. This
movement type is not invoice relevant but the components must appear in the nota fiscal. It is necessary
to insert the movement type 543 O in this table then the system generates based on this entry automaticly
the nota fiscal items from goods receipt document via invoice verification.
2º ) During goods receipt for a purchase order an additional item is added for RTP with movement type
841 M. This also is not invoice relevant but must appear in the nota fiscal. Movement type 841 M must
also be added in this table.
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Change Movement Type 541 and 543 - Insert field J_1BEXBASE like below
Transaction OMJJ
This field is required to input value on Nota Fiscal Creation
Here the values from the Nota Fiscal item types are maintained depending on the item category of the
purchase order. (excluding Consignment)
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Check the global parameters to Country BR
Transaction OY01
Maintain Nota Fiscal Category Derivation
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
In this step, you define the movement type that is relevant for Nota Fiscal creation in inventory
management. You must also enter in the Nota Fiscal type when a movement type is set to relevant.
You may enter the item type and special item indicator so that CFOP determination will work.
lll ) Subcontracting Process
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
ME21N – Create Purchase Order
GR-based IV must be on. In case of you off this
flag , when you are enter a IV , the system can´t
get create a NF.
Tax Code = I1 ICMS only
Jurisdict.Code = SP (Juridict.code is used to determining the tax rate. This code
represents the plant where the goods will be supplied)
Tab Material data , click to view the components.
Save the Purchase Order.
MB1B – Enter Transfer Posting
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Put the purchase order number
Push
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Enter a Alternative Base Amount
This is the alternate base amount for Nota Fiscal creation
After you enter the base amount to all items , click on Nota Fiscal Button
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
After you click on Nota Fiscal Button , double click on line item .
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
The next screen will be present
Fill the ICMS law with IC5
Fill the IPI law with IP2
This informartion will be transfer to Nota Fiscal Messages because each tax law needs of
one legal text to write on Nota fiscal.
Back and save the document.
Transaction J1B3 to print Nota Fiscal , click on menu > Nota fiscal > Output
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Your materials are ready to will be transfer at Vendor Subcontracting
You have 2 options to receive your material
One-Nota-Fiscal Receiving
Create a goods receipt for purchase order with an appropriate movement type. Enter the Nota Fiscal
number of the symbolic return as delivery note.
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Create an invoice referencing to the delivery note. Enter the Nota Fiscal number of the invoice as
reference document and the Nota Fiscal number of the symbolic return as vendor text.
Two-Nota-Fiscal Receiving
Create a goods receipt for purchase order with an appropriate movement type. Set the component
quantities to 0.
Create an invoice and enter the Nota Fiscal number of the invoice as reference document.
Create a subsequent adjustment for purchase order. Enter the Nota Fiscal number of the symbolic return
as delivery note and the Nota Fiscal number of the component shipment as header text. Push Copy and
enter the component quantity. Push Copy again. The system automatically creates an item with proper
movement type. Enter the net alternative base amount at the item level.
One-Nota-Fiscal Receiving
Transaction MIGO
Insert NF number and push enter , after this , click to see the components
Click on each component and on TAB Tax on put the value of
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Alternate base amount in document currency , this is the alternate base amount for Nota Fiscal creation.
Use In movements where tax calculation is required then this value is also used as the base. Please note
that this value ( when larger than zero ) is stored in the Nota Fiscal item.
Click after message , click or
The movement type used to receive this material is 101 , and at background the SAP System select
movement type 543 to “Return of components”
Check the Account document posting
Transaction MIGO or MB03
Receiving a Nota fiscal transaction MIRO
Reference = NF Number
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Amount = full amount with taxes
Tab Detail insert NF Type = E1 you can access nota fiscal to check taxes , back press
and
Check your fiscal books
Transaction F.98
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Or transaction
Receiving material with 2 Notas Fiscais
At the same way , to receive with 2 notas fiscais , will be necessary put at Delivery note the NF Number ,
this NF number , refer the NF of Finished Product
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Click and to components , put quantity 0 as follow
Posting Document
Steps to receive the second NF
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
On field Delivery note , insert the NF reference to “Return of components”
On field Doc.header text insert 1º NF received
Press enter and click
Put the quantity at field Quantity in , after this press
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Fill the field Alt.base amnt. , to NF creation to all components
Click at botton to input the ICMS law and IPI law
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Nota fiscal - input the ICMS law and IPI law to all components that are return
Back until the first page and click SAVE
If you need enter with a material that didn´t use at industrialization , you need follow this steps.
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
Transaction MB1B
This field input the Nota Fiscal that you send material
This field input the Nota Fiscal that you receive material don´t used
Insert the and click
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IMG and Proccess Documentation - Subcontracting
Title: MM Subcontracting
Códe: T-Systems
On first screen click botton NF
After access Nota fiscal , give double click on line item to input the ICMS and IPI law like IC4 and IP1 , back anda
SAVE the document.
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