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Chapter : HRM
HUMAN RESOURCE PLAN DOC. NO:
xxxxxx /HRM/QSD/01A
PURPOSE:
To establish a policy for Human Resource Planning to identify current and future Human
Resources needs of the Hospital in order to achieve its goals.
POLICY:
1. Assessing the current HR capacity
The hospital develops a chart with details of all employees to have a clear understanding of
what the staff currently holds. It is made considering the employees qualification, his/her
specialization, his/her involvement in volunteer activities, whether or not the employee is
ready to add more responsibility.
2. Forecasting HR requirements
The future HR requirements are made based on the future strategic goals of the Hospital.
It is prepared with consideration of the following points:
Which jobs will need to be filled in the upcoming period?
How many staff will be required to meet the strategic goals of the Hospital?
Is the economy affecting our work and ability to appeal to new employees?
3. Gap analysis
The hospital observes the current position of the hospital, and where it wants to be in the
future. The Hospital identifies things such as, the employee count, and the skills evaluation
and compares it to what will be needed to achieve the future goal.
The Hospital also reviews the current HR practices and identifies useful HR practices and
what can be added to it that will help to achieve Hospital’s goal.
Issue No. 03
Approved By:
POLICY
Issued By: Rev. No.:03
Issue Date: 06-02-2018 Rev. Date: 18-01-2021
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Chapter : HRM
HUMAN RESOURCE PLAN DOC. NO:
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Following points are kept in mind for Gap analysis:
What new jobs will Hospital need?
What new skills will Hospital need?
Do our present employees have the necessary skills?
Are employees currently aligned to their strengths?
Are current HR practices adequate to meet our future goal?
4. Developing HR strategies to support the strategies of the organization.
There are 5 HR strategies that the Hospital follows to meet its goals.
Restructuring strategies
This includes reducing staff, regrouping tasks to create well-designed jobs, and reorganizing
work groups to perform more efficiently.
Training and development strategies
This includes providing the current staff with training and development opportunities to
encompass new roles in the Hospital.
Recruitment strategies
This includes recruiting new hires that already have the skills the Hospital will need in the
future.
Outsourcing strategies
This includes outreaching to external individuals or organizations to complete certain tasks.
Collaboration strategies
Issue No. 03
Approved By:
POLICY
Issued By: Rev. No.:03
Issue Date: 06-02-2018 Rev. Date: 18-01-2021
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Chapter : HRM
HUMAN RESOURCE PLAN DOC. NO:
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This includes collaborating with other organizations to learn from how others do things, allow
employees to gain skills and knowledge not previously available in our Hospital.
HUMAN RESOURCE PLANNING:
The current Human Resource Planning is prepared based on the work load of the Hospital of
last few years, As the Hospital is a single specialty care and comes under a Small Health Care
Organization, some of the employees are given responsibility of more than one department.
Specialization Department Minimum No. of Remarks
Employee to be
appointed
Main gate 2
Guard First Floor 1
Second Floor 1
First Floor Reception Minimum 1 and
Receptionist maximum 2
Second Floor Minimum 1 and
Reception maximum 2
One of this can go to
1 Incharge, maximum 2 OT and come back
Refraction Room Students/Interns after OT
minimum 2 and 2 students can go to
Optometrist Maximum 3 OT and come back
Diagnostic Room 1 Incharge and assisted
by 3 Students/Interns
FFA and OCT Room 1 Incharge and assisted
by 1 Nurse and 1
Student/Intern
Operation Theatre 1 OT
Technician/Surgeon for
OT Technician assisting, 1
student/Intern for OT
File fill up, 1 HK for
gown wearing, Trolley,
Getting Instruments
Pharmacist Pharmacy 1 Pharmacist and 1
Assistant
Optician Optical Shop 1 Optician and 2
salesman
Issue No. 03
Approved By:
POLICY
Issued By: Rev. No.:03
Issue Date: 06-02-2018 Rev. Date: 18-01-2021
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Chapter : HRM
HUMAN RESOURCE PLAN DOC. NO:
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Accountant Accounts 1 accountant
TPA coordinator TPA 1 TPA coordinator
IT Incharge IT 1 IT Incharge
Software Developer IT 1 Software Engineer Part Time
Electric/Maintenance 1
Electrician Dept. Electrician/Maintenance
Incahrge
Maintenance 2 Hk per floor at day
Housekeeping Time and 1 HK at night
for ward
Messenger OPD 1 Messenger
Counselor OPD 1 Counselor For All patients
suggested for surgery
Ward 2 Nurses at day time and As 1 nurse can handle
Nurses(ward and 1 nurse at night time minimum of 8
HIC Nurse) patients. The hospital
bed occupancy is
20% on an average.
They also looks after
the HIC programme
1 person per Doctor
Computer Operator Doctors Room Chamber and 1
Student/Intern for
calling and taking out
patients
HR Manger HRM 1 HR manager
Administrator Administration 1 Administrator and 1
Asst Manager
QAO Quality 1 QAO
Safety Officer Hospital Safety 1 Safety Officer
assurance
Driver Ambulance and Private 2 Drivers
vehicles
Plumber Maintenance 1 Plumber Part Time
Carpenter Maintenance 1 Carpenter Part Time
The daily OPD flow
Ophthalmologist OPD and OT 2 Doctors minimum is 80-100 patients and
Surgery done is 4-5.
One Doctor can see
maximum of 50
patients per day.
Physician OPD and OT Minimum 1 Doctor Part Time
Issue No. 03
Approved By:
POLICY
Issued By: Rev. No.:03
Issue Date: 06-02-2018 Rev. Date: 18-01-2021
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Chapter : HRM
HUMAN RESOURCE PLAN DOC. NO:
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Anesthetist OT Minimum 1 Doctor Part Time
Pediatric Anesthetist OT Minimum 1 Doctor Part Time
Issue No. 03
Approved By:
POLICY
Issued By: Rev. No.:03
Issue Date: 06-02-2018 Rev. Date: 18-01-2021
