JDE Interview Preparation - Sales
Uploaded by
chetan9226583221Topics covered
- Sales Order Header File,
- Sales Detail Lines,
- Price Adjustment Schedule,
- Price Adjustment Ledger,
- Customer Ledger,
- Sales Order Detail File,
- Journal Entries,
- Sales Order Processing Options,
- Accounting Entries,
- Sales Order Processing
JDE Interview Preparation - Sales
Uploaded by
chetan9226583221Topics covered
- Sales Order Header File,
- Sales Detail Lines,
- Price Adjustment Schedule,
- Price Adjustment Ledger,
- Customer Ledger,
- Sales Order Detail File,
- Journal Entries,
- Sales Order Processing Options,
- Accounting Entries,
- Sales Order Processing
- Sales Update
- Sales Update AAIs
- Commitment Types
- Transfer Order (ST/OT)
- Repost Active Sales Orders
- Sales Order Intercompany Processing
- Q&A on Sales Processes
Common questions
Powered by AISales process workflows are methodically designed to achieve seamless operations through a structured sequence of steps. Initially, sales orders are entered using the Sales Order Entry program (P4210), where crucial customer and item details are recorded. After order verification, a credit check may place the order on hold if limits are exceeded. Subsequently, the Pick Slip program (R42520) commits inventory, followed by shipment confirmation through P4205, relieving inventory as goods are dispatched. Invoicing is managed by R42565, assigning invoice numbers and documenting sales transactions. Finally, the Sales Update (R42800) integrates entries into financial records and purges order history, completing the comprehensive, interconnected workflow that supports accurate records, inventory management, and customer service .
During the Sales Update, several key accounting entries are created to maintain accurate financial records. These entries include debits to Cost of Goods Sold (C4220) and credits to Inventory (C4240), signifying the transfer of inventory costs. Debtor Control A/c entries are recorded for Revenue (C4230) and AR Trade (C4245), reflecting customer invoicing and receivables. Adjustments like Price Adjustments (C4270) also affect these entries. These actions ensure that the financial effects of sales transactions are accurately captured and reflected in the organization's financial statements, supporting effective financial management and reporting .
Repost Active Sales Orders (R42995) plays a crucial role in correcting inventory commitments by updating item commitment quantities in relevant files like the Item Location (F41021) and Location Detail Information (F4602), if Warehouse Management is active. This update process ensures that the sales order data remains accurate across systems, optimizing inventory management and reflecting true inventory availability and commitment levels. By consistently running this program, typically through nightly schedules, organizations mitigate discrepancies resulting from daily processing activities .
A Transfer Order is an internal sales order used specifically to transfer inventory between different warehouses (branches) within an organization. While a regular sales order involves selling goods to an external customer, a Transfer Order creates a sales order in the 'From Branch' (shipping branch) and a corresponding purchase order in the 'To Branch' (receiving branch). It uses default document types ST and OT. EDI processes like EDI 850 and EDI 860 do not support the creation or updating of Transfer Orders, emphasizing its internal nature .
The Sales Update program performs several crucial roles in integrating the sales system with other EnterpriseOne systems. It updates the Financials systems by creating journal entries in the General Ledger (F0911) file and creating receivable records in the Accounts Receivable (F03B11) file. Additionally, it updates the item's on-hand quantity if not previously done by Shipment Confirmation (P4205), closes out the sales order, and purges the closed sales order to history files when processing options are set, moving records to respective history files such as the Sales Order Detail History File (F42119) and the Sales Order Header History File (F42019).
In sales order processing, commitments determine how set asides of inventory are handled. A soft commitment does not specify a particular location for inventory removal, using a primary location by default. Hard commitments specify a definite location or lot from which inventory is drawn and typically occur during the Print Pick Slips (R42520), but can be done earlier using the Inventory Commitment (R42997) process. Future commitments are based on a future Promised Ship Date (PPDJ) and rely on the Specific Commitment Days field (COMH) in the Branch Plant Constants (P41001) to define when the inventory will be committed in the future. Each type of commitment ensures efficient management of inventory levels and order fulfillment .
Table updates in the Sales Update process depend on various factors, including line type setup, Branch/Plant setup, and processing options on the Sales Update tab. These dependencies dictate whether tables such as Accounts Receivable (F03B11), General Accounting (F0911), Inventory (F41021/F4111), and others like Sales Order Detail History (F42119) and Item History (F4115) are updated. These dependencies ensure that only necessary tables are updated based on the specific configurations and transaction types processed, integrating operations across financial, inventory, and sales systems .
During the Confirm Shipment stage, inventory is relieved, meaning it is officially deducted from the company's available stock as the goods are prepared for delivery. This stage can be managed by processing options in the Confirm Shipment program (P4205), which determine whether inventory relief occurs at this stage or during sales update. The order type must be defined in UDC 40/IU to ensure the correct management of inventory at shipment .
Recommitting future sales orders involves using the Repost Active Sales Orders program (R42995) to modify the commitment types of sales detail lines. Quantities that were future committed can be changed to hard or soft commitments, with hold codes applied if necessary. When the requested ship date remains distant in the future, lines remain future committed. This process is distinct from other stages of sales order processing as it specifically focuses on adjusting commitments based on updates to promised delivery dates, rather than primarily managing inventory allocation or order fulfillment steps .
Inventory can be hard committed during the sales order process primarily in two ways. First, it can occur at the time of order entry by specifying the location, lot number, or serial number. Alternatively, inventory can be committed at the Pick Slip stage (R42520), where it typically happens as part of the batch application process .
