INTEGRATED MANAGEMENT SYSTEM Doc.

No : PPEPL/SOP/05
PROCEDURE [Link] : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Management Review Meeting Page 1 of 6

1.0 PURPOSE:
To establish a process to conduct the management review to look into system
performance throughout the organization.

2.0 SCOPE:
Applicable throughout the organization

3.0 PROCESS OWNER:

3.1 Primary: MD
3.2 Secondary: Department Executives / Staff

4.0 PROCESS INPUTS:

 Agenda for MRM

5.0 PROCESS DESCRIPTION:

5.1 MR Prepares the Management Review Meeting Annual Plan in format MGT/F/01 and
Management Review meetings are coordinated by MR and chaired by MD/ GM. MR Co-
ordinates the activities of the meeting and acts as meeting convener.

5.2 The meeting is attended by all In-charges. Other personnel are invited as required by
the Agenda Points.

5.3 Management Review Meetings are held once in Six months. MR fixes the date & time
of the meeting & meeting information is given well in advance. The agenda for the
meeting is described below in the table. This is applicable to both IMS and SA8000
audits.

5.4 Management Review meeting is conducted as follows:

Input Activity Output

Agenda Points Review of continuing suitability and Meeting
effectiveness of the IMS based on the agenda

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 INTEGRATED MANAGEMENT SYSTEM [Link] : PPEPL/SOP/05
PROCEDURE [Link] : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Management Review Meeting Page 2 of 6

Input Activity Output

points which includes organization Quality /
EMS Policy and its objectives through review
of trends and also SA8000 based points
Minutes of Meeting
Discussion as Take decisions and actions for the
MGT/F/02 with
per the review improvement of the Integrated management
Action plan as per
input system and SA8000 standard
review output
Minutes of Based on minutes, preparation of action plan Action Plan with
MRM on the points by concerned In-charge target
Taking appropriate actions and provide
Action Plan Next Management
details of results to MR to include same in the
with target Review Meeting
input data of next review meeting

MRM INPUT AGENDA FOR MANAGEMENT REVIEW MEETING

Sl.
Topic of Review Details of Input Data Responsibility
No.
1 Previous Management Review of follow-up action of MR
Review Meeting Minutes previous meeting
(Review of Pending action
points)
2 Changes in
2a External and internal Process specific internal/ HOD’s
issues that are relevant to external issues.
EMS
2b The needs and Needs and expectations MR and all HOD’S
expectations of interested List of interested parties
parties including Legal compliance status
compliance obligations
2c Its significant List of significant MR and all HOD’S
environmental aspects environmental aspects
2d Risks and opportunities Risks and Opportunities list MR and all HOD’S

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 INTEGRATED MANAGEMENT SYSTEM [Link] : PPEPL/SOP/05
PROCEDURE [Link] : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Management Review Meeting Page 3 of 6

Sl.
Topic of Review Details of Input Data Responsibility
No.
3 Extent to which List of Objectives MR and all HOD’S
environmental objectives Performance monitoring and
have been achieved. measurement plan

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 INTEGRATED MANAGEMENT SYSTEM [Link] : PPEPL/SOP/05
PROCEDURE [Link] : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Management Review Meeting Page 4 of 6

Sl.
Topic of Review Details of Input Data Responsibility
No.
4 Information on the organization’s environmental performance, including
trends in:
4a Nonconformities and Audit’s NC’s MR and all HOD’S
corrective actions; Rejections analysis
Complaints
4b Monitoring and 1. MMP MR and all HOD’S
measurement results 2. EMS Policy
(QMS, EMS and SA8000) 3. SA Policy

4c Fulfillment of its Legal and other MR and HR

compliance obligations requirements list
(Legal and other Evaluation results
requirements evaluation
results)
4d Audit results (Internal, Audit Reports MR and Purchase
External Customer/
Supplier Audits or
inspection)
5 Adequacy of Resources Dept/ process resources MR and all HOD’S
6 Review of communication Survey / Complaints MR and concerned
activities including, Incidents investigation HOD’S
compliant / concerns reports
from interested parties & Results of participation and
Customer feedback consultation
7 Opportunities for EMP’S / CI projects MR and all HOD’S
continual improvement

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 INTEGRATED MANAGEMENT SYSTEM [Link] : PPEPL/SOP/05
PROCEDURE [Link] : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Management Review Meeting Page 5 of 6

MRM AGENDA OUTPUT:

Sl No Points for Discussion Input Details Responsibility

1 Conclusions on continuing Previous MRM MR

suitability, adequacy and Minutes actions
effectiveness of IMS closure
2 Decisions related to continual Continual MR and all HOD’S
improvement opportunities improvement
projects status
3 Decisions related to any need for Document change MR and all HOD’S
changes to the IMS, including request
resources. Resources
identification
4 Actions, if needed, when Corrective action MR and all HOD’S
environmental objectives have not reports against non-
been achieved; achievement of
objectives
5 Opportunities, to improve Previous MRM MR
integration of IMS with other minutes.
business processes, if needed
6 Any implications for the strategic Previous MRM MR and all HOD’S
direction of the organization. minutes

6.0 PROCESS OUTPUTS:

 Reviewed minutes

7.0 PROCESS MEASURABLES:

a) Planned V/s Actual

8.0 DOCUMENT/ RECORD REFERENCE:

a) MRM Annual Plan (MGT/F/01)
b) Management Review Minutes (MGT/F/02)

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD
 INTEGRATED MANAGEMENT SYSTEM [Link] : PPEPL/SOP/05
PROCEDURE [Link] : R0
Title: Standard Operating Procedure for Rev Date: 01.08.2018
Management Review Meeting Page 6 of 6

9.0 ISO CLAUSE REFERENCE:

a) ISO 9001:2015 and ISO14001:2015 Ref:

 9.3- Management Review

b) SA8000 Ref:
 9.1.7- Management Review

10.0 PROCESS INTERACTIONS:

a) All Business Processes

11.0 REVISION HISTORY:

Rev.
Sl. No. Nature of change Description Date Reason for change
No.
- NIL

Raghavendra Joshi Sandhya Narain Renganathan

Prepared By : AMR Reviewed By: MR Approved By: MD