LETTER TEMPLATE
<Company Name>
<Address Line 1>
<Address Line 2>
<Address Line 3>
From
<HR Signatory Name> <DD/MM/YYYY>
<HR Signatory Designation>
To,
<Employee Name>
<Employee Address>
Subject: Transfer to our <Branch Name>
Dear <Employee Name>,
As per the discussions your <Reporting Manager / HR rep> had with you, we wish to
confirm that you have been transferred to <Branch Name> with effect from
<dd/mm/yyyy>.
The reason for the transfer is <Mention one or two strong reasons>, which has
necessitated your presence there.
We are confident that your skills and experience will have a positive impact on the said
branch and that you will continue to be successful in the new work environment too.
Your joining time and date at the new location would be <time> on <DD/MM/YYYY>
Please meet <Mr. Name> who will also be your reporting manager at < Branch>. The
branch address is given below:
<Company Name, Branch, City>
<Address line 1>
<Address line 2>
<Address line 3>
In case you face any difficulty, please contact <Name> on < Cell Phone number>.
In case of transfer to another location or city:
You will be covered under our Transfer Policy.
● Your shifting expenses will be entirely covered by the Company, including
packing, transport, loading and unloading, transit insurance, etc of your
household articles.
● Your vehicle(s) will also be transported to the new location
● Travel arrangements will be made by our Administration department for you and
your family members as per your eligibility under our Travel Policy
● Transit expenses for you and your family such as temporary lodging, boarding,
enroute or miscellaneous expenses, etc will be reimbursed to you against original
vouchers or accommodation provided at our Company guest house, as feasible
● One-month salary / Relocation Allowance as a special bonus will be credited to
your account along with salary
Other terms and conditions of your employment contract will remain unchanged. We
wish you all the best in your new assignment and trust you will continue to contribute to
the success of the branch.
Please sign a copy of this transfer letter as a confirmation
Best Regards,
<Name of HR>
<Designation of HR>
I hereby agree to the transfer of my work location to <Branch Name>
_____________________________
<Name of Employee>
<Designation>
Date:
EMAIL TEMPLATE
Subject: Transfer to our <Branch Name>
Dear <Employee Name>,
As per the discussions your <Reporting Manager / HR rep> had with you, we wish to
confirm that you have been transferred to <Branch Name> with effect from
<dd/mm/yyyy>.
The reason for the transfer is <Mention one or two strong reasons>, which has
necessitated your presence there.
We are confident that your skills and experience will have a positive impact on the said
branch and that you will continue to be successful in the new work environment too.
Your joining time and date at the new location would be <time> on <DD/MM/YYYY>
Please meet <Mr. Name> who will also be your reporting manager at < Branch>. The
branch address is given below:
<Company Name, Branch, City>
<Address line 1>
<Address line 2>
<Address line 3>
In case you face any difficulty, please contact <Name> at his < Cell Phone number>.
In case of transfer to another location or city:
You will be covered under our Transfer Policy.
● Your shifting expenses will be entirely covered by the Company, including
packing, transport, loading and unloading, transit insurance, etc of your
household articles.
● Your vehicle(s) will also be transported to the new location
● Travel arrangements will be made by our Administration department for you and
your family members as per your eligibility under our Travel Policy
● Transit expenses for you and your family such as temporary lodging, boarding,
enroute or miscellaneous expenses, etc will be reimbursed to you against original
vouchers or accommodation provided at our Company guest house, as feasible
● One-month salary / Relocation Allowance as a special bonus will be credited
your account along with salary
Other terms and conditions of your employment contract will remain unchanged. We
wish you all the best in your new assignment and trust you will continue to contribute to
the success of the branch.
Please acknowledge receipt of this transfer order by return email to the undersigned as
a confirmation.
Best Regards,
<Name of HR>
<Designation of HR>
I hereby agree to the transfer of my work location to <Branch Name>
_____________________________
<Name of Employee>
<Designation>
Date:
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