45123, 1:98 PM 3Ex Analyzer| SAP BI, SAP BW, SAP Analylics coud BEx Analyzer SU Le) WITH PROJECTS The Business Explorer Analyzer is an Excel based tool of Business Explorer which can be used for Analysis & reporting by designing the interfaces of our queries with the help of Workbooks. I's a rich combination of SAP BI & Excel properties. We can create several views of data as per different requirements & user preferences. It has a user-friendly interface which is same as Microsoft Excel with an additional BW menu & toolbar. BEx Analyzer provides several design items (controls) which enhances the reporting functionality The key features because of which one may opt for Workbooks: + The presentation of BI data in Excel format which allows the Users to utilize their Excel knowledge + Multiple reports can be combined into a single worksheet which provides a better comparison of scenarios + The look & feel of the report can be customized and calculations can be done locally in the worksheet itself. + Workbook can be precalculated & can be broadcasted to the users on a regular basis. The automation of this process can be done very conveniently. + The Password Protection feature of the workbook ensures the security of confidential data. Steps to Create a Workbook: Step 1: Open the BEx Analyzer. Go to Start->Business Explorer->Analyzer Step 2: Connect to the System ‘easy: learn-bw blogspot comy2013/09/bex-analyzerhiml?2g= sven40123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud cave ARG FERZ OPES 5 : Osenatosuetoth FH GG RE YO Menu Commands _| Custom Toolbars | ~@ | SAP logon teieened me ‘Password 7 a Select File > New OR click New icon on the toolbar Home insert Pagelayout Formulas Data Review wine SHR FaPUSPRSES Oserarosurtoom FHAOARIXS ; Menu Commencs _| Custom Toolbars AL 7 &| ao ef of ef F @ [fetes BES 6] 7| el Step 3: Insert a Query from BEx Query designer into a Workbook: ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 21415123, 1:98 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud Select the Cell in the worksheet (Here it is D6) at which you want to start your Query embedding Now, Go to the Add-Ins tab and click over Insert Analysis Grid icon: EE. Ng eo Ex Analyzer ~ ¥araoPassSS Q Senco Blucteoth BREXO ta Review View enw Commands Custom Toolbars Do x | as | ¢ MO © |r | 6...) so 1 2 3 : A a _— 8 8 The Analysis Grid will get inserted at the desired cell selected in above step. HE he newt eae eee come = SAS FSPAORES ES sendtesueoon = AB) HA & ® Menu Commands cintom Toots 05 a Fl La | 6 | © Oye | fF] ¢] # zl 1 Z| 3) 4] 5| i eS Now to insert the Query, click over the inserted Analysis Grid . A pop up soreen will appear which will navigate you to the Query which you created in BEx Query Designer ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 3140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud I ony Fomatine IF ow Navagation P Atore ‘-Dapay Hierarchy eons © Nene © Display eons Cae Fe Net Cees Namba Fre Whar Corweting ta Fomala Click on Create Data Provider tab. Another Pop up screen will appear . Here Click on Assign ‘Query/Query View icon which will take you to the BEx screen where we can find & select our already created Query. || baa rowan fer || cue bere SSS fcue FRavaTAGRVTEST SS 1 Prove Feats One 1 Reaars ints Quey Vow on Ratosh cy or Here if we simply want to insert our BEx Query in to the workbook without any formatting check ‘Apply Formatting, Allow Navigation & Display Sort icons options which will keep the convention BEx Query designer formatting intact. The data will automatically fit itself in into the sheet without checking the AutoFit option. Click Ok ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 41400123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud eexAnalyzer~ ¥arvoPausa Qsendtosiuerocth |S B(O|G # @ &@ Menu Commands Custom Toolbars D6 Ra Fal A 5 C ey & F G H bxanazery AAR ESPAUSPRSSS Qsnatosuctocth F AGAR AO jinommne Sorin 19 : Zl i 5 = E a : 2 3 5 6 = MATERIAL PR1|* PRICE PR1|s QUANTITY PR1 : iio? 20,00 WRI 11 EA g M02 55.00 INR| 8 EA o tio #00 WRI oF 10 ah 12 13| Step 4: inserting a query/view with Custom template Instead of using the standard format, we can customize the template and create fixed formatted reports by using excel properties ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 52140123, 1:34 PM ‘BE x Analyzer | SAP BI, SAP BW, SAP Analytics cloud We can design the template as per the requirement. We can adjust the look and feel of the Report output through this and we can get an interesting layout for the Report besides the convention Query Designer output. Various Excel properties like Font color & size, Background color, Borders, formulas to calculate Result rows, inserting Logos, merging sales can be used. Few points to consider while designing a custom template. 1. You can hide the row in which query has been inserted; so that the header line of query output can be hidden & a formatted header can be set. 2. While inserting the query , uncheck Apply Formatting, Allow Navigation, and Display Sort Icons as we do not want the format properties of BEX 3. Before creating the format, one should be aware of the result area of the report. Nore of rvs Grid for Gener | Associated Crats | Cipcing | aapeveer fres ( ange Sic fT Apply Fomating Aon Nawgeten [roses T hiorr beaver TF Use Formas Display Hires lane © Nore © Disely eens ow F DpNei Date zmr Fert When Convent For ‘Apart from the Excel settings, there are various other settings which are offered by Analyzer for the workbook, We can set these as per our requirement by clicking on Workbook Settings icon in the Add-Ins tab: ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 0K ent40123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud ER ene ek orto romum owe conve (SS Far 2 © PB s{S)) Osendtoouctoon F ABI kG &O FE Wokbooksetings Workbook Name (7 {GEiGET] Data Provides | Vistas | Themes | Design tome | Eats | - view | Addins TF Refresh Werkbacok on Cpe Allow Drag and Dron Display Non-Exioting Values Ae [any Display Nor-Unique Values As [any Use Compression When Saving Workbook Transfer Plan Values fo Server Before Navigation ——] > Pesswortretect Werkbook Password Confirm Password (Workbook Descristion [Boaz P Alon wits Function far ndvidual Oui ‘The above screen will appear which has the following options in GENERAL tab: Refresh Workbook on Open: To avoid the manual refresh of the Workbook saved locally,this option needs to be checked. By this the Workbook will automatically connect to the server on opening and will fetch the latest data loaded to the info provider. Use Compression when Saving Workbook: Checking this option helps to reduce the memory consumed for saving the workbook. This Option is very useful when the volume of data is quite high and we have lot of local calculations in the workbook. Password-Protect Workbook: It is a very important feature of analyzer workbooks which ensures security of data Checking this option password protects all the sheets and changes cannot be done using analyzer functions without providing the password. To set the Password, check this option which in tur will enable the below two fields asking to enter & reenter the password ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 72140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud ove [P| | Tas | | | TF Fen Wook on oan sow Dap a6 Oe DerleyNen sees vuense FB DerleyRentnine sien de FWD 17 Ue Comrnion Vte Sar Wats [Teste Fn vataie Severtaae igen SSS eck Dacor TF Atte Eck Fu 3 DATA PROVIDERS tab will display all the info providers which are being used as a source in all the sheets of this, workbook. New data provider creation/deletion is also possible through this tab. Wen rr ee ‘Wetec Kane el Gerd Dis Poten | Ve | Temes | Ons tre te | [e][_Peoere_| caret _| Noman Ae ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 82140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud Concept of creating Variants: If the Query contains User Input Variables, then variants can be created which can contain the values for multiple variables that can be used by more than one Query of a workbook Analyzer uses this variant as the saved values for variables every time the Query is refreshed, However, this might not be the case subjected to the settings done in above tabs For e4, if Refresh Workbook on Open indicator is checked, Variable Dialog will be always displayed whenever the Workbook will be opened or refreshed. Useful Constants Using the text element icon, various information can be shown in the report HEE Ga neo ne Re en | Ae oan (A Fars © PaaS 8 Q sent sueoon S BD) BEX ® Menu Commands Custom Toolbars Dis Fe) Insert the Text Element, right click — go to properties — Constant tab. You can display the current user, Query technical name and description, Infoprovider Information ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 91400123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud io || Tet Name (TEXTELEMENT_2 Geren! Cintas |e | [Li Display Status of Data (Constant Tex) ms 5) Display Relevance of Dats (Date) (Constant Text) Cl Display Current User (Constant Tex!) C) Display Changed At (ConstantText) 5) Display Query Technical Name (Constant/Text) Ci Display Last Changed by (ConstantText) 5) Display Relevance of Data (Time) (ConstantText) IC Display InfoProvider (ConstantText) 5) Display Author (ConstanText) Ci Display Last Refreshed (ConstantText) = Select All Deselect All is ey sou ADDF OPT © PERSE Oseiotnes 5 EMH BRO uu al — ae = Soo i q z cost 4 austoweR ed 2 Rent a wes ciStouer + ns Eo se ca ‘You can display the current value of the variable through Filter tab. Broadcasting the Workbook: ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 1072140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud Using the Bex Broadcaster, a Workbook can be distributed to particular set of users through E-Mail or to the Portal. Go to BEx Analyzer, choose Tools -> Broadcaster Navigation Pane (EI gee fem be ee Van | nace Anaya ~ ePaefhasa Osestonutcon oS ANE ROAD Menu Commands cutom Toots 87 ~¢ el ae D E F S a 1 ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW wien400123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud Pe a Name of Navigation Pane INAVPANEL3 Generel Dinersions | Ciprng | Dipay Setines | ‘Available Dimensions ‘Selected Dimensions | fiero cusrones emt EMPLOYEE PRI MATERIAL PRI 2 € (ie] Change Order [a SecAnabeer > senate stuetaaen MATERIAL PR1 PRICE PRI QUANTITY Pat USTOMER PRI Mot 40 1 IPLOYEE Mo 55 8 MATERIAL PRI M03 5 s (Overall Result 140 26 ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW sae40123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud GM) onc inset Pagelojout—Formuln Data Review View | Aasine tiénice AMS FSP USCPAGE A Diendtosuctootn FADIA BARS Meru Commands Custom Toolbars 37 ~ fe CUSTOMER PRI A Des o E F S H 1 2 3 4 5 8 MATERIALPR1 CUSTOMERFPRICEPRI QUANTITY PRI m7” oo] Mot CUSTOMER 1 % 5 8 EMPLOYEE PRI CUSTOMER 2 15 2 9 MATERIAL PRI Rosuit 40 1 ‘0 ‘Moz CUSTOMER 2 ‘0 4 4 CUSTOMER 3 4 Zi 2 Result 55 8 a ‘Mog CUSTOMER + 2 5 4 CUSTOMER 4 25 4 6 Result 45 4 6 Overall Rosut uw iT 18 “3 Filters PBB ore inset Fegetvout Formulas Dato Review View tome ARREST PRDEO Ososroennon BAH Xe an . ral A se D E F s cl i 2 3 4 § 6 MATERIAL PRI CUSTOMER FPRICEPRI QUANTITY PRI 7 ‘CUSTOMER PRI cn) CUSTOMER 1 % 3 a EMPLOYEE PRA customeR 2 5 zi 8 MATERIAL PRY Result on ‘0 wane CUSTOMER 2 ‘0 4 tt CUSTOMER 3 45 4 2 Resut 55 8 cc | 03 CUSTONER 1 2 5 co CUSTOMER 4 25 4 5 Resuit a5 8 16 Overall Reout 08 a7 0 19 ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 132140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud ee ee oor wean ARE Taras PRRBS B13 ~¢ & a > = F sea 1 2 3 : 5 § WATERAL PRI EWPLOYEEFPRIOEPA _ GUAKTTY PRT : CusroweR pr’ custonen 2 tot eH amy 3 EMPLOYEE Pet e2 e 6 3 MATERIAL Pt Rew ot 10 a a2 t Ez o 4 2 es Be fest S68 10s co os Rent as | Onc Rest Bt 7 (CUSTOMER 2, CUSTOMER 1, CUSTOMER 2 E01, £02, E02 Filters ‘Mot, Mo, 03, M04, MOS, M1, M2, M3. NH, MS List of al filters applied will be listed here Drop Down Box ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW aie40123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud ent Commend OPRYES Sapa t Tae | Cartan Teabons 820 ~¢ & A oe E E so aT Zl zt 3) ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 152140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud fas Ls Name of Dropdown Box [DROPDOWN 4 Genant Secon | teed Ota Powder] Dimensions Characteristic / Structure (CUSTOMER PRI | (CUSTOMER PRI EMPLOYEE PRI Text Type Defauk Ted el I Display Label F Display ALL Entry © Query Views ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 162140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud PEEI oreict Paseo Forint Rew Wow | eee come SRF ar 26 PR ema Dsenctotnetccts cs Eile Me B&D euconmanse_| coon oar au = & oe a a MATERIAL PRI EMPLOYEE FCUSTOMER PRI_PRICE PRQUANTTY PRI uot E01 CUSTOMER 1 3 CUSTOMER 2 2 Rasa Bs Et CUSTOMER 4 is 6 Rasut 6 tases est on = sane EO cusrouer 2 22 Rasa 22 = CUSTOMER? oa Resa 4 Customer 203 CUSTOMER 3 a} ay = Resa a2 76] Rest =e cal une 201 cusrouen ¢ 4 | Engler Rasa m4 8) E03 CUSTOMER 1 2 5 “9! Resa a 6 20) Recut a8 21) Overt Rest “028 2 a 24) 25 HE be hea nant oe eve | ens | conn ADS FORT OPE SEE Qomar sneoom BADIA AS az = fl == 7 = ol 2 custor MATERIAL PRI EMPLOYEE ECUSTOMER PR’ PRICE PR QUANTITY PRI “EMPLOY won ent CUSTOMER 1 a3 MATER! wor CUSTOMER 2 is 5] suit 28 | ew CUSTOMER + 5 6 cal su 66 a] Maoial ecu “on Sin Overal Rasut on 10 | 1 oa cri Customer Hh = 8, | 36) 7 Employes ca ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW aie400123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud ome SOE FaPAOPAREE Osesorven 5 AEE RAY ‘27 - Gn se i 2 cusTOr cusToMER 1 MATERIAL PRI EMPLOYEE FCUSTOWER PRI PRICE PR GUANTTTY PRI “3 EMPLo" wot en CUSTONER 1 3 MATERI Resut a3 = CUSTOMER 1 «8 Resut 66 Rak e 8 ated 403 203 custowen 1 mS = Resut m5 eau a5 Orel Rest sw customer Employes Check Box Bec Analyzer” Qsenarosuetoom 3S BO) BAKO Menu commanas_| custom roornars | aC E| B I c D E F ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 182140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud repeietonasooas Name of Checkboxe Group [CHECKBOX 4 Sey res eee] oe ie [CUSTOMER Pat T=] [Dimension Table ©) SS reer el om © Short Text C Key (Medium Text © Key and Text © Long Test Text and Key || <2 | (ge con oon: SOG FOF A OPEGRE Osrdomeccsh FABAR EX ~e Fl a a a a aa MATERIAL PRI EMPLOYEE FCLSTOMER PRI PRICE PROUANTTTY PRI mot Ent CUSTOMER 1 oa Resut 0 a en CUSTOMER 1 6 6 Result % 6 sul % 8 03. 0s ‘CUSTOMER + 2 5 esut 2 5 Result 2 5 Overall Resut ou 2 wes 2 (ltot sone 2 Suomi Cleat 2 2 ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 1912140123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud Radio Button (BE tone Greet raoetayout—fermuns bat Review View | Addins | tome KAS POPC \PaSEE Qsenctosuetoon BG) Gi ke EXO cme sleet enone [ Aa £] oP 8 c oy Loe F ay fps ona bs Oo Name of Ratio Button Group fpoos SS Gener! Dnerions | fected Data Prove | Characteistic! Sructure Read Mode [EMPLOYEE PRT Dimension Table (0) = Tet Tye Danley © Delaut Tex © Tea © Shot Text © Key © Meum Text © key and Ted © Lang Test © Test and Key Maximum Number of Displayed Values 20 =] | } ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW ort400123, 1:34 PM Ex Analyzer | SAP BI, SAP BW, SAP Analytics cloud Bex analyzer = A40B¥araoPanesa Osenstociccm F OBIS & SO als * El = c 5 z a i 2 NTERW PRI EMPLOYEE EGUSTOMER ERT PRE BR CUAITTY PRY 5 vse wor Br Sesroues ony Blew Seon oo 5 Ow fe 7 5 Shes na owt n 3 ; z + cao geen: 1 Osmo: 12 Qeusroren 33 Gastomns ‘easy-learn-bw-blogspat com/2013/09/bex-analyzer himI2q=SAP+BW 21a