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Checklist Word

The document lists required documents for different types of expenses including security/utility services, repairs and maintenance, purchases of goods and supplies, internet expenses, electricity expenses, mobile load allowance, and local travel. It provides a long list of required documents such as disbursement vouchers, receipts, purchase orders, inspection reports, and certificates for each type of expense.

Uploaded by

Krizza Mae De Leon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
46 views6 pages

Checklist Word

The document lists required documents for different types of expenses including security/utility services, repairs and maintenance, purchases of goods and supplies, internet expenses, electricity expenses, mobile load allowance, and local travel. It provides a long list of required documents such as disbursement vouchers, receipts, purchase orders, inspection reports, and certificates for each type of expense.

Uploaded by

Krizza Mae De Leon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Security/Utility Services

Disbursement Voucher (DV) duly signed and dated


Photocopy of Checks
Acknowledgement Receipt duly signed by the payee *
Certificate of Expenses not Requiring Receipts (CENRR) **
Daily Time Record
Payroll
Copy of Job Order/Appointment
Job Order Contract (salary of more than P 3,000.00/month must be notarized)
Job Description (Duties and Functions)
Accomplishment Report

Security/Utility Services
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Acknowledgement Receipt duly signed by the payee *
Certificate of Expenses not Requiring Receipts (CENRR) **
Daily Time Record
Payroll
Copy of Job Order/Appointment
Job Order Contract (salary of more than P 3,000.00/month must be notarized)
Job Description (Duties and Functions)
Accomplishment Report

Security/Utility Services
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Acknowledgement Receipt duly signed by the payee *
Certificate of Expenses not Requiring Receipts (CENRR) **
Daily Time Record
Payroll
Copy of Job Order/Appointment
Job Order Contract (salary of more than P 3,000.00/month must be notarized)
Job Description (Duties and Functions)
Accomplishment Report

Repair and Maintenance of Equipments


Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice
Inspection and Acceptance Report (IAR) duly accomplished and signed by all signatories
Photos before, during and after
Purchase Order duly signed by School Head, Finance Officer and Supplier
BAC Resolution to Award
Abstract of Canvass
Request for Quotation (RFQ) to atleast 3 suppliers of known qualifications
Proof of Philgeps Posting
Program of Works approved by Division Engineer and duly signed by all signatories
Purchase Request indicating purpose
BAC Resolution (Authority to Procure)
Inventory Custodian Slip (ICS) of equipment for repair with control number
Waste Material Report (If any)
Pre-inspection Report
Purchase of Goods – Supplies and Semi Expandables
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice
Delivery Receipt (If any)
Distribution List duly signed by recipient and tally with the quantity of items purchased
Inventory Custodian Slip (ICS) with control number for purchase of Semi-Expandables
Inspection and Acceptance Report (IAR) duly accomplished and signed by all signatories
Purchase Order duly signed by School Head, Finance Officer and Supplier
BAC Resolution to Award
Abstract of Canvass
Request for Quotation (RFQ) to atleast 3 suppliers of known qualifications
Proof of Philgeps Posting
Purchase Request indicating purpose
BAC Resolution (Authority to Procure)

Purchase of Goods – Supplies and Semi Expandables


Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice
Delivery Receipt (If any)
Distribution List duly signed by recipient and tally with the quantity of items purchased
Inventory Custodian Slip (ICS) with control number for purchase of Semi-Expandables
Inspection and Acceptance Report (IAR) duly accomplished and signed by all signatories
Purchase Order duly signed by School Head, Finance Officer and Supplier
BAC Resolution to Award
Abstract of Canvass
Request for Quotation (RFQ) to atleast 3 suppliers of known qualifications
Proof of Philgeps Posting
Purchase Request indicating purpose
BAC Resolution (Authority to Procure)

Purchase of Goods – Supplies and Semi Expandables


Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice
Delivery Receipt (If any)
Distribution List duly signed by recipient and tally with the quantity of items purchased
Inventory Custodian Slip (ICS) with control number for purchase of Semi-Expandables
Inspection and Acceptance Report (IAR) duly accomplished and signed by all signatories
Purchase Order duly signed by School Head, Finance Officer and Supplier
BAC Resolution to Award
Abstract of Canvass
Request for Quotation (RFQ) to atleast 3 suppliers of known qualifications
Proof of Philgeps Posting
Purchase Request indicating purpose
BAC Resolution (Authority to Procure)

Internet Expenses
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice or other Proof pf Payment
Billing Statement/Statement of Account

Purchase of Goods – Supplies and Semi Expandables


Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice
Delivery Receipt (If any)
Distribution List duly signed by recipient and tally with the quantity of items purchased
Inventory Custodian Slip (ICS) with control number for purchase of Semi-Expandables
Inspection and Acceptance Report (IAR) duly accomplished and signed by all signatories
Purchase Order duly signed by School Head, Finance Officer and Supplier
BAC Resolution to Award
Abstract of Canvass
Request for Quotation (RFQ) to atleast 3 suppliers of known qualifications
Proof of Philgeps Posting
Purchase Request indicating purpose
BAC Resolution (Authority to Procure)

Electricity Expenses
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice or other Proof pf Payment
Electric Bill

Electricity Expenses
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice or other Proof pf Payment
Electric Bill

Mobile Load Allowance for School Head


Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Official Receipt/Sales Invoice or other Proof of Payment

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

Local Travel
Disbursement Voucher (DV) duly signed and dated
Photocopy of Checks
Itinerary of travel
Bus/Van Ticket, Boarding Pass, Terminal Fee, etc.
Acknowledgement Receipt duly signed by the payee
Certificate of Expenses not Requiring Receipts (CENRR)
Certificate of Travel Completed
Certificate of Appearance
Authority to Travel
Memorandun issued by DepEd (If any)

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