For:
PT Indoworld
PT Indoworld
No. IT- 2301002
6 January 2022
Natwarat Suksawat
Director
PT Indoworld
Ngoro Industri Persada Blok V-9
Kel. Lolawang, Kec.Ngoro, Kab. Mojokerto
Jawa Timur
Indonesia
Dear Ms. Natwarat,
First of all, we would like to thank you for taking the time to meet with our
team to discuss your company requirements. The meeting was helpful for
us in gaining understanding of your business requirements.
Based on our understanding of your requirements, we are pleased to
submit our Proposal for IT Consulting Service for your business.
This proposal covers the followings sections:
► About BSC
► Why BSC
1. Our Understanding
2. Software Requirements
3. Scope of Work
4. Responsibilities
5. Methodology
6. Project Schedule
7. Professional Fees & Costs Summary
8. License
9. Confidentiality
10. Force Majeure
Should you have further questions, please feel free to contact us for
discussions. We would be pleased to discuss further with you.
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About BSC
BSC develops and implements highly customisable enterprise
applications. We also care about developing people and leaders.
Core Purpose
We help companies make business improvements through technology
and people
through technology
By developing and implementing software that works
through people
By aligning strategy and people
Core Values
❖ Deliver services with a wow factor
❖ Behave with the highest integrity
❖ Develop yourself and the people around you
❖ Learn fast, move fast
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Why BSC?
For over 20 years, BSC has been helping businesses make
improvements. We aimed at building long-term relationships with
clients.
Accelerated Application Development
Leveraging a unique rapid application development tool as well as our
own platform, we build custom business applications faster than
conventional software development.
We understand your business
Our root in consulting gives us the edge in understanding your
business challenges. Our focus is to help you make improvements
through technology.
Aligning technology and people
Integrating the right technology and developing people are key to
achieving optimal and sustainable results.
We are trusted by global partners
We collaborate with global consulting and accounting firms to deliver
impactful solutions to clients.
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PT Indoworld
1. Our Understanding
▪ PT Indoworld (the Company) is a manufacturing company based in Ngoro
Mojokerto, East Java, that specializes in food processing, specifically various
coconut milk products.
▪ PT Indoworld is currently looking for IT Inventory (KITE) software to provide
reporting as required by DJBC.
▪ Management of the Company has indicated that the process in the Company
can be made more efficient by implementing forwardERP. The Company has
thus asked BSC to assist in the installation and implementation of the
software.
2. Software Requirements
This engagement is to set up & deploy forwardERP- Bea Cukai Edition
software cloud edition. The Company is already using its own ERP system,
and therefore need for forwardERP IT Inventory software that interfaces
with the company's ERP.
The following lists all functionalities of forwardERP available, however,
only modules related to IT Inventory will be implemented.
2.1. forwardERP Modules
2.1.1. Sales Module
- Maintains all data and transactions related to sales to customers.
- Maintenance of customer data including, customer master data,
history of sales for each customer, history payments, and customer
payable.
- Maintenance of sales transactions including, sales data, sales
transaction summary, payment status, and delivery status.
- Reports include:
1. Sales summary by period
2. Sales summary by salesperson
3. Sales summary by product or product category
2.1.2. Purchase Module
- Maintains all data and transactions related to purchases from
Vendors.
- Maintenance of vendor data including, vendor master data, price list
by vendors, purchase history, purchase summary by vendor, and
vendor payable summary.
- Maintenance of purchase transactions including, purchases data,
summary of purchases, payment status to vendors, and delivery
status from vendors.
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- Reports include:
1. Purchase summary by period
2. Purchase summary by vendors
2.1.3. Inventory Module
- Maintains all data and transactions related to inventory movements
to and from customers and vendors, and between inventory
locations.
- Maintenance of inventory locations data including, location
information, stock data per locations.
- Allows multi locations.
- Inventory costing methods include Standard, Average, FIFO and
LIFO.
- Maintenance of stock movements data including, stock receipt from
vendors, stock shipment to customers, and stock transfer between
locations.
- Maintenance of stock return to vendors and return from customers.
- Reports include:
1. Stock available by locations
2. Stock movement by SKU / locations / period
3. Stock valuation at certain date
2.1.4. Accounting Module
- Maintains all accounting transactions and produces finance and
accounting reports.
- Chart of accounts maintenance
- Automatic journal creation from Sales and Purchase
- Automatic receivables and payables creation from vendor and
customer invoices
- Create and maintain General journal
- Reports include:
1. Financial reports: General Ledger, Profit Loss and Balance
Sheet
2. Receivables and Payables reports
3. Invoice Summary by period
4. AR and AP Aging reports
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2.1.5. Bea Cukai Module - KITE Edition
- Maintain Traceability of BC information from Raw Materials to
Finished Goods
- Maintain data and transactions related to BC documents for both
incoming and outgoing of goods:
1. Document BC 2.4
2. Document BC 2.0
3. Document BC 3.0
- Produce IT Inventory reports as required:
1. Laporan Pemasukan Bahan Baku
2. Laporan Pemakaian Bahan Baku
3. Laporan Pemakaian Barang dalam Rangka Kegiatan
Subkontrak
4. Laporan Pemasukan Hasil Produksi
5. Laporan Pengeluaran Hasil Produksi
6. Laporan Mutasi Bahan Baku
7. Laporan Mutasi Hasil Produksi
8. Laporan Penyelesaian Waste/Scrap
2.2.forwardERP Users
▪ The system includes: 10 named users.
▪ Users can be added later with additional costs;
3. Scope of Work
To ensure the success of the project within time and budget, the
implementation is divided into phases:
3.1. Phase 1: Activate
Standard IT Inventory module will be implemented to be able to produce
reports based on regulations. No integration will be developed at this
phase. This phase will take approximately 6 weeks.
The goal of this phase is to have a standard version of forwardERP IT
Inventory running quickly and effectively. The software should cover most
of the business processes in the core modules-- including Sales, Purchase,
Inventory, and Accounting (except Manufacturing)-- using standard
features and following standard workflow.
Modifications in Phase 1 are limited to:
- Reports development or modifications
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- Screen layout changes (limited to the software flexibility)
- Additional fields or data columns
We follow our proven 7 step PlanForward methodology for software
implementation to provide structure to the implementation to aim for
consistent impactful results.
3.1.1. Kick-off meeting
- Give general overview of the project to the whole team
- Align team member’s mindset on project objective and scope
- Align team member’s mindset on project methodology
- Align team member’s expectations
- Agree on the high level project schedule and milestones
- Agree on team organization structure
- Agree on project reporting structure
3.1.2. Fit and Gap analysis
- Gather data through interviews, discussions, analysis and
observations
- Define and document the fit and gap based on the requirements
- Define gaps that must be included in phase 1 go-live, find work
around, or make customizations (only if we have to)
- Finalize Fit and Gap Document
- User signs the Fit and Gap Document
3.1.3. Software Design
- Design the software
- Finalize Functional Specification document
3.1.4. Build the software
Prototype
- Install the software
- Setup database
- Configure the software
- Develop customizations (if any)
- Develop prototype
- Migrate data (first take)
- Key users training
- Simulation 1: get additional requirements
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- Update Fit & Gap Document
Build
- Develop customizations (if any)
- Develop final software
(Repeat these steps for different module/cycle of the project)
3.1.5. UAT
- Simulation 2: get UAT
- User signs UAT
3.1.6. Onboard
- Final data migration
- Users training by key users
- System go-live
3.1.7. Go live
- System go-live
- Support and improvements
3.2. Phase 2: Integrate
Design and develop integration between forwardERP IT inventory with the
company's ERP.
In this phase we will integrate the full modules of the software including
manufacturing modules and add-on modules, and make customizations
necessary for the integrations.
When implementing all modules, there are usually customizations needed
to integrate these modules and to adapt with the existing business process.
All requirements will be challenged against the benefit to the overall team,
including to the cost and time. Cost for Phase 2 is only an estimate based on
standard integration. Actual costs will be proposed after fit and gap phase 2
is conducted.
In Phase 2, we follow the same 7-step PlanForward methodology as
described in Phase 1.
3.3. Phase 3: Improve and Support
PHASE 3 is not included in the scope of this project. These phases will be
carried out after Phase 1 & 2 have been completed.
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In this phase we provide continuous support to key users to ensure smooth
operations in the company. Working together with key users, our
consultants can provide recommendations for improvements. (Phase 3 is
not included in this proposal. A separate agreement will be used for
support)
4. Responsibilities
Responsibilities of BSC can be outlined as follows:
▪ Conduct the scope of work as specified above.
Responsibilities of the Company can be outlines as follows:
▪ Provide other related computing infrastructure required to run the
software;
▪ Provide data as needed by BSC consultants for configuring the system;
▪ Provide approval and sign-off as needed;
▪ Ensure the completeness and accuracy of data provided.
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5. Methodology
In order to ensure that we consistently deliver quality results, we always
follow our proven methodology in every engagement. This methodology
provides us with a structured framework and ensures critical issues are
being addressed.
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6. Project Schedule
The estimated schedule for the project is shown below. The completion of
the project is critically dependent on the availability of data and readiness
of users. The actual project schedule will be prepared after the initial
meeting.
Tasks M1 M2 M3 M4 M5 M6
Project Kick Off Meeting
PHASE 1: ACTIVATE
Data Gathering
- Requirement discussion
- Gap analysis
- Functional specifications
Installation
Configuration
- Prepare data
- Configure software
- Modifications
Data Migration
User Training
System Test (UAT)
System Go Live
PHASE 2: INTEGRATE
Review Integration
Functional specifications
Develop Integration
Internal Test
User Training
System Test (UAT)
System Go Live
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7. Professional Fees & Costs Summary
UNIT PRICE
ITEMS QTY TOTAL (IDR)
(IDR)
1 forwardERP Software Costs
Modules:
- IT Inventory
Named User License 750,000 10 7,500,000
Total Software Costs (Monthly) 7,500,000
2 Implementation Fees
PHASE 1
Consultant Mandays 4,000,000 20 80,000,000
Application Developer Mandays 2,000,000 10 20,000,000
Total Phase 1 100,000,000
Estimated cost of PHASE 2
Consultant Mandays 4,000,000 35 140,000,000
Application Developer Mandays 2,000,000 90 180,000,000
Total Estimated cost of Phase 2 320,000,000
Total Implementation Fees 420,000,000
Total Initial Costs 427,500,000
7.1. Terms
General
▪ Cost for Phase 2 is only an estimate based on standard integration.
Actual costs will be proposed after Design integration is confirmed by
the Company.
▪ The total cost above is exclusive of 11% VAT (PPN) and it will be added
on all our invoices.
▪ The total cost above does not include Out-of-pocket expenses (OPE)
such as, courier, travel, and accommodation, when occurred.
Transportation for visits outside Jakarta will be reimbursed as OPE,
based on Taxi fare.
▪ Standard Implementation includes the total mandays above. Additional
customization mandays are not included, and will be charged at the
following rates, if needed:
- Lead Consultant Rp 4,000,000/mandays
- Application Developer Rp2,000,000/mandays
▪ In the situation that both parties agree, if the assignment requires
additional days then BSC will estimate for the additional days required.
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Support agreement terms
▪ Cloud edition includes standard non-priority support where users can
contact our helpdesk via email or online. Support does not include
software modification, report development, installation or training.
▪ The Company can contact BSC during normal operating hours (Monday to
Friday between 8:30am to 5:30pm), excluding holidays, to consult with
our consultant regarding problem resolution, bug reporting, and general
technical guidance.
▪ Support will be given through phone, email, or remote connections. If
on-site visit is required, we will do our best to arrange a visit by the next
available consultant. There will be additional charges for on-site visit
based on our standard consultant rate.
Payment
▪ Payment term for software license costs is monthly on prepayment
basis. Software license costs started to be billed on the start of the
project (kick off meeting)
▪ Payment terms for services will be billed as follows:
1. Upon approval of proposal 40%
2. UAT of Phase 1 is signed 20%
3. Requirements of Phase 2 is signed 20%
4. UAT of Phase 2 is signed 20%
8. License
The company is given the rights to use and modify the software for its
internal use for as long as the monthly fee is paid on users basis. The
company is prohibited in any way to use or to sell the software or part of
the software for companies other than the one mentioned in this proposal.
Except for the open source codes from Odoo, all other software codes
including but not limited to modifications, and reports, is owned by BSC.
9. Confidentiality
We understand and will ensure that any information we receive during the
course of the engagement, with the exception of information publicly
known, is treated as confidential and that any such information is only
disclosed to third parties at the request of the client, except where required
by the laws of the Republic of Indonesia or a court order
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10. Force Majeure
This contract may be extended in time or ultimately terminated by either
party in the case of force majeure. For this contract, force majeure is
defined as an event beyond the reasonable control or anticipation of a party
that makes a party’s performance of its obligations under the contract
impossible or so impracticable as to be considered impossible under the
circumstances.
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Should you agree with all the terms in this proposal, kindly confirm your
approval by signing on the space provided below.
We appreciate the opportunity to submit this proposal letter to you and
look forward to working with you.
Agreed and approved by,
PT Indoworld PT BSC Indonesia
Natwarat Suksawat Erwin Soehendra
Director Director
Date: .......................................... Date: 9 January 2023
This proposal expires 30 days from the signing date of PT BSC Indonesia by
its authorized representative.
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