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Question 1
Which of the following is formed due to the intersection of a row and
a column?

1. Worksheet
2. Sheet 1
3. Range
4. Cell
Answer

Cell

Reason — A cell is the smallest unit of a worksheet, which is formed

at the intersection of a row and a column.
Question 2
Which is the default worksheet in a workbook?

5. Sheet 1
6. Sheet 3
7. Sheet 1 to Sheet 3
8. Active worksheet
Answer

Sheet 1

Reason — Whenever a new workbook is opened its first sheet is

named Sheet 1, hence, Sheet 1 is the default worksheet in a
workbook.
Question 3
Which is the next column followed by column Z?

9. A
10. AA
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11. AB
12. ZA
Answer

AA

Reason — After A to Z, the column naming starts as AA, AB, AC and so

on.
Question 4
In which cell, the value entered from the keyboard will appear in a
worksheet?

13. In all the columns of selected row

14. In all the rows of the selected column
15. In the active cell
16. In corner cell
Answer

In the active cell

Reason — The value entered from the keyboard will appear in the
active cell of the worksheet.
Question 5
Which of the following options is used to reverse the last action
performed by the user in a worksheet?

17. ctrl+A
18. ctrl+X
19. ctrl+Y
20. ctrl+Z
Answer

ctrl+Z
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Reason — ctrl+Z is the shortcut key to undo the last action performed
by the user in a worksheet.
Fill in the blanks
Question 1
The extension of a workbook in MS Excel is .xlsx by default.
Question 2
A file which contains several worksheets is called workbook.
Question 3
The smallest unit of a worksheet is called cell.
Question 4
A cell is referred as column letter followed by a row number.
Question 5
When you click on Print option (in MS Excel 2016) it displays the Print
Preview of a worksheet.
Name the following components of spreadsheet
Question 1
It stores few shortcut buttons that are frequently used.

Answer

Quick Access Toolbar

Question 2
This button displays all the frequently used tasks related to the
application.

Answer

File button
Question 3
It is used to write formulae to perform different operations.
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Answer

Formula Bar
Question 4
It allows inserting more worksheet in a workbook.

Answer

New Sheet
Question 5
It is used to write formula to perform different mathematical and
logical tasks.

Answer

Formula Bar
Short Answer Questions
Question 1
What is a spreadsheet?

Answer

A spreadsheet is a large sheet which contains data and information. It

is a grid of rows and columns and is also called a worksheet. A
computer spreadsheet is also known as electronic spreadsheet. It is
used for analyzing and evaluating data represented in tabular form.
Question 2
What is the significance of Undo and Redo buttons?

Answer

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The Undo feature can quickly correct mistakes that we make in a

worksheet. When we want to reverse our last action in a worksheet,
we click on the 'Undo' button.

The Redo button lets us perform the previous task by using 'Undo'. It
changes in response to whatever action we just took. The 'Redo'
button becomes active whenever we use the 'Undo' button.
Question 3
Define the following terms

21. Worksheet
22. Workbook
23. Cell
24. Active cell
25. Formula bar
Answer

Worksheet — Each page of a workbook is called worksheet. The active

worksheet is displayed in the window. The default worksheets are
sheet 1, sheet 2, sheet 3.

Workbook — Workbook is a file, which contains a number of

worksheets. By default, three worksheets are present in a workbook.
You can add or remove worksheets from a workbook as per the
requirement.

Cell — A cell is the smallest unit of the worksheet, which is formed at

the intersection of a row and a column. Each cell has its own cell
address for reference. The address of the cell consists of the column
letter followed by the row number.

For example, Cell F4 means column F and row 4.

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Active cell — The cell in which cell pointer is located in a worksheet is

the active cell. It has a dark boundary around it. It is also known as
the cell. We can move cell pointer to make any other cell active either
with the help of arrow keys of the keyboard or by using mouse.

Formula bar — It is used to write formulae to perform different

mathematical and logical tasks.
Long Answer Questions
Question 1
What are the advantages of an electronic spreadsheet?

Answer

The advantages of an electronic spreadsheet are as follows:

i. By default, it creates the arrangement of data into columns and

rows called cells.
ii. The data that is input into the spreadsheet can be either in the
form of numbers, strings or formulae.
iii. The inbuilt programs allow you to change the appearance of the
spreadsheet, including the column width, row height, font color
and color of the spreadsheet very easily.
iv. You can choose to work with or print a whole spreadsheet or
specify a particular area, called a range.
v. MS Excel spreadsheet enhances to analyze large amounts of
data with the help of powerful tools.
Question 2
Enlist the features of an electronic spreadsheet.

Answer

The features of an electronic spreadsheet are as follows:

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i. MS Excel is easy to learn and thus, it does not require any

specialised training programme.
ii. MS Excel basically provides an electronic spreadsheet where all
the calculations can be done automatically through built-in
programs.
iii. Spreadsheets are required mainly for tabulation of data. It
minimizes manual work and provides high degree of accuracy in
results.
iv. It also provides multiple copies of the spreadsheets.
v. To perfrom the basic Mathematical operations such as addition,
subtraction, multiplication or division to produce numeric
results, we use arithmetic operators like +,-,*,/.
vi. It presents the information in the form of charts and graphics.
vii. MS Excel is able to sort the data in either ascending or
descending order very easily.
viii. MS Excel also allows you to add password to a workbook. It
avoids any kind of unauthorised access to the data.
Question 3
Write down the main steps to perform the following tasks with
reference to MS Excel:

Answer

(a) To create a new workbook

To create a new workbook, follow these steps:

Step 1: Click 'File' tab from the menu bar.

Step 2: Select 'New' from the drop-down list.

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Step 3: Select 'Blank Workbook' followed by 'Create' that is located on

the right side of the window.

The new workbook will be created and opened.

(b) To save a workbook

To save a workbook, follow these steps:

Step 1: Click 'File' button and a sub menu displays on the screen.

Step 2: Click 'Save As' option from the drop down list. Save As dialog
box appears on the screen.

Step 3: Choose the location where you want to save your file.

Step 4: Enter the filename in the box provided.

Step 5: Click 'Save' button.

Thus, the workbook will be saved.

(c) To print a workbook

To print a workbook, follow these steps:

Step 1: Select the file and open it in MS Excel.

Step 2: Click 'File' and then 'Print' from the drop-down menu. The
right side of the window area shows the print preview and left
adjacent part shows the printing parameters. The different
parameters are:

26. Printer — Select the printer that is connected to your

system.

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27. Settings —
a) Select the option 'Print entire workbook'
b) Specify the page orientation i.e., Portrait or Landscape.
Default setting is Portrait.
c) Specify the number of copies required.
Step 3: Finally, click 'Print' button.

The workbook will be printed.

Question 4
What are the different types of data used in MS Excel? Explain.

Answer

Three frequently used data types in MS Excel are:

i. Number — This data represents numeric values including both

integers and real numbers. They take part in all arithmetical
operations such as addition, subtraction, multiplication, division,
etc. By default, the numbers are right aligned.

ii. String — The String type data are also known as text data in MS
Excel. They contain alphanumeric characters (i.e. uppercase
letters/lowercase letters, digits and special symbols). They don't
take part in arithmetical operations. By default, the strings are
left aligned.
iii. Formula — It is an expression consisting of numeric values and
operators. You can perform all arithmetical operations on a set
of values using formulae. All Excel formulae must begin with an
equal sign (=) followed by an expression.

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Question 1
A group of multiple cells that are selected to perform different
operations is known as ............... .

28. group
29. cell group
30. range
31. range of cells
Answer

range of cells

Reason — When we select more than one cell in a worksheet, the

selected cells are known as the range of cells.
Question 2
Which of the following rows are selected to unhide row number 5?

32. Rows 3 and 4

33. Rows 6 and 7
34. Rows 4 and 6
35. Select entire row and click unhide.
Answer

Rows 4 and 6

Reason — To unhide a row, the rows above and below the hidden
rows are selected.
Question 3
Which of the following features generates a particular series of
numbers without entering them manually in a spreadsheet?

36. FillAuto
37. AutoSeries
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38. AutoFill
39. Fill
Answer

AutoFill

Reason — The AutoFill feature allows us to enter a series of numbers

without entering them manually in a spreadsheet.
Question 4
Which of the following options allows you to move a set of data
marked under range from one sheet to other?

40. Copy
41. Copy-paste
42. Paste
43. Paste-copy
Answer

Copy-paste

Reason — Copy and Paste allows us to duplicate data within the same
worksheet or in another worksheet.
Question 5
Which of the following options will you select under Home tab to
change Row Height in a worksheet?

44. Insert
45. Format
46. File
47. View
Answer

Format
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Reason — Row Height option is given under the Format menu on the
Home Tab.
Fill in the blanks
Question 1
Editing means modification/rectification in a spreadsheet.
Question 2
When two or more cells are selected, it is called range of cells.
Question 3
When you click on 'Delete Sheet Rows' under 'Delete' option, the
selected records gets deleted.
Question 4
Row Height option is available under Format option in the Ribbon.
Question 5
When you click on Insert Sheet Columns under 'Insert', a new column
is inserted.
Question 6
Delete key can be used to remove the cell content.
Question 7
In a cell, every Mathematical formula/task must begin with an equal
to (=) sign.
Name the following
Question 1
Three tasks under editing a worksheet

Answer

48. Insert Rows/Columns

49. Format Row Height
50. Format Column Width
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Question 2
The shortcut keys for:

a) Cut: ............

Paste: ............

b) Copy : ............

Paste: ............

Answer

a) Cut: Ctrl + X

Paste: Ctrl + V

b) Copy : Ctrl + C

Paste: Ctrl + V
Long Answer Questions
Question 1
Give two differences between Cut-Paste and Copy-Paste.

Answer

Two differences between Cut-Paste and Copy-Paste are as follows:

Cut-Paste Copy-Paste

It is the process of moving a block from It is the process of making duplicate copies
one place to another. of the block of a worksheet.

Shortcut keys used are Ctrl + X for cutting Shortcut keys used are Ctrl + C for copying
and Ctrl + V for pasting. and Ctrl + V for pasting.
Question 2
Write down all the steps:

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(a) To select a row in a worksheet

(b) To insert a column in a worksheet

(c) To delete a row in a worksheet

(d) To set a row height in a worksheet

(e) To hide rows in a workbook

Answer

(a) To select a row in a worksheet

To select a row in a worksheet, follow these steps:

Step 1: Take the cell pointer on the left hand side of the worksheet
where the row numbers are mentioned. The cell pointer will change
into a black horizontal arrow.

Step 2: Left click on any row number to select that row.

(b) To insert a column in a worksheet

To insert a column in a worksheet, follow these steps:

Step 1: Set the cell pointer at adjacent cell to which you want to insert
a new column.

Step 2: Click 'Insert' button that is present in the Ribbon under 'Home'
menu.

Step 3: Click 'Insert Sheet Columns'.

A new column will be inserted on the left of the active cell.

(c) To delete a row in a worksheet

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To delete a row in a worksheet, follow these steps:

Step 1: Select the row which you want to delete from the worksheet.

Step 2: Click 'Delete' option which is available in Ribbon under 'Home'

menu.

Step 3: Select 'Delete Sheet Rows' from the drop-down list.

The selected row will be deleted.

(d) To set a row height in a worksheet

To set a row height in a worksheet, follow these steps:

Step 1: Select the range of rows of which you want to change the
height.

Step 2: Click 'Format' available in Ribbon under 'Home' menu. Select

'Row Height'. It shows the default row height.

Step 3: Set the row height as per your requirement and click 'OK'.

The new row height of the worksheet is set.

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