Events Management

PORTFOLIO
Angelou Ignacio
AU-3BSBA-MM
 Ai Event Planner establish in 2020, Ai Event Planner is the perfect choice when having to provide a
solution to all your event planning/coordinating requirements. We pride ourselves in delivering clients
with a wonderful event planning and coordination service tailored and suited to every need.

When choosing your events planner service provider, Ai Event Planner is the choice of you. No event will
be delivered without absolute attention to detail, and the understanding of image and identify when
delivering event success.

leave your event in the capable hands of the professionals. A piece where the impossible becomes possible,
where budget can become a desired outcome, and the dreams can become a reality.
COMPANY
INFORMATION
Poblacion Sur, Talavera Nueva ecija

0968-534-4768

[Link]@[Link]

AI EVENT PLANNER

AI EVENT PLANNER
 MISSION TAGLINE VISION

To create unforgettable and To be premier events planning

seamless event experiences that company known for innovation,
We build your dream around you
exceed our clients’ expectations, excellence, and transforming
blending creativity, precision and ordinary memories, setting the
personalized service. standard for the industry.
COMPANY
SUPPLIER
 OUR PRODUCT &
SERVICES
CORPORATE EVENT PERSONAL EVENT LEISUR EVENT

Product launch, Promotion Events, Wedding, Birthday, and

Seminars, Conferences and Company team Fun run, Concert, and Festival
Baptismal
building
 OUR TEAM
Christine Fronda Eolia Lardizabal
Event Manager Technical Coordinator

Jc Aquino Clarise Santos

Sounds Technician Event Team

Bershi Rentoria Angelou Ignacio Trisha Ignacio Nerissa Laus

Marketing Specialist Event Head Key Executive Supplier Coordinator

Eframe Villacorte Jomarie Vallejos

Technical Team Security Coordinator
FOUNDING ANNIVERSARRY TALAVERA NUEVA ECIJA
NOVEMBER 11, 2023
DADDY IMO’S 70TH BIRTHDAY ATCRYSTAL WAVE EVENTS
AUGUST 17, 2023
MRS. MADELINE & KEVIN WEDDING AT CRYSTAL WAVE EVENTS
JANUARY 3, 2021
OLEE’S 1ST BIRTHDAY & CHRISTENING AT MOMENT: EVENT PLACE CABANATUAN CITY
DECEMBER, 2020
Find your target market.
In order to succeed, a company needs a certain target
market to cater to. When it comes to event planning, this means
figuring out what kinds of events you can successfully organize them for.
This is where all of your marketing efforts should begin.
Create a website.
A website should be the first and foremost priority, as it can help to build a strong connection with
your target audience. most people use the internet to search for an event planning company, and
you can grab more audience creating a captivating website.
Make connections with wedding planners and photographers.
Even planners work with others, so you must collaborate withwedding planners andphotographers.
An event is only complete with photographers, so you should connect strongly with them. it can
also help you promote your business because when clients come to them for event planning
services and need a photographer, they will also refer your event planning company.
SWOT Analysis
Superior and specialized sercive Shorgate of funds
Experienced & motivated team Poor branding
Strong relationship with supplier lack of media and corporate contacts
and partners Competitors
excellent PR and good market share
STRENGTHS WEAKNESSES

Growing demand Recision

New Markets Future competitors from complementary service
Support from local authorities provider
Unavailability or Costly raw materials

OPPORTUNITIES THREATS
 4 P’s

PRODUCT PRICE PLACE PROMOTION

Event Service Pricing Package

Social Media Online
Customization Affordable
Digital Advertisement
Vendor Network Pricing
Collaboration
 ANGELOU A. IGNACIO

AI EVENT PLANNER

012-5476-8861

8th day of January 2020

Working Hours. Employees must observe working hours faithfully, arrive punctually
at working area, and must leave not before dismissal time.
Leave and Absences. All leaves, whether with or without pay, are subject to prior authorization. If for any reason, you cannot
report for work, send word to your supervisor as soon as possible, either by telephone or by personal.
Behavior. In the performance of your duties, and in your working relations with others, observe the basic rules of courtesy
and good behavior.
Alcohol & Drugs. The use of alcohol, drugs and other substances can affect performance and safety. It is prohibited for any
staff, supplier, contractor or their representative to be under the influence of alcohol or illegal drugs while working at the
venue, or while performing site activities. Any person found to be under the influence or whom, in the opinion of the
organizer or its representatives, constitutes a danger to themselves or any other person within the Event, will be removed
from the venue and if necessary further action will be taken.
Dress Code. The Event Staff are expected to dress in business and/or business casual attire and behave in an appropriate,
professional manner. Given the Event’s global profile and their convening of an entire industry.
COMPANY BROWSER &
SOCIAL MEDIA
[Link]

[Link]@[Link]

AI EVENT PLANNER

AI EVENT PLANNER
INDOOR VENUE
Crystal Wave Events

Moment: The Event Place

OUTDOOR VENUE
Vicente’s Gaeder & Events Place

MV’s Events Place

 BIRTHDAY BAPTISMAL PACKAGES
PACKAGE 1 PACKAGE 2 PACKAGE 3
GOOD FOR 70 PERSON GOOD FOR 70 PERSON GOOD FOR 70 PERSON

5 Dishes w/ Drinks & Dessert 5 Dishes w/ Drinks & Dessert 5 Dishes w/ Drinks & Dessert
2 Hrs. of Venue 3 Hrs. of Venue 4 Hrs. of Venue
Fully Air-Conditioned Hall Fully Air-Conditioned Hall Fully Air-Conditioned Hall
Basic Set-Up w/ Ceiling & Basic Set-Up w/ Ceiling & Chandelier’s Basic Set-Up w/ Ceiling &
Chandelier’s Flower Arc on Stage Chandelier’s
Basic Lights & Sounds Basic Lights & Sounds Flower Arc on Stsge
Tiffany Chairs & Tables w/ Chandelier Tiffany Chairs & Tables w/ Chandelier Balloons Set-Up
Centerpiece Centerpiece Basic Lights & Sounds w/ Operator
Sofa & Red Carpet Sofa & Red Carpet Tiffany Chairs & Tables w/
1 Layer Cake Chandelier Centerpiec
Sofa & Red Carpet
1 Layer Cake
Styro Cut Name

Php Php Php

35,000.00 40,000.00 75,000.00
 BIRTHDAY BAPTISMAL PACKAGES
PACKAGE 4 PACKAGE 5 SPECIAL PROMO
GOOD FOR 70 PERSON GOOD FOR 70 PERSON GOOD FOR 50 PERSON

5 Dishes w/ Drinks & Dessert 5 Dishes w/ Drinks & Dessert 3 Dishes w/ Drinks & Dessert
4 Hrs. of Venue 4 Hrs. of Venue 2 Hrs. of Venue
Fully Air-Conditioned Hall Fully Air-Conditioned Hall Fully Air-Conditioned Hall
Basic Set-Up w/ Ceiling & Basic Set-Up w/ Ceiling & Basic Set-Up w/ Ceiling &
Chandelier’s Chandelier’s Chandelier’s
Flower Arc on Stage Flower Arc on Stage Balloons Set-Up
Balloons Set-Up
Balloons Set-Up Basic Lights & Sounds w/
Basic Lights & Sounds w/ Operator
Basic Lights & Sounds w/ Operator Chandelier Centerpiece
Tiffany Chairs & Tables w/ Chandelier
Tiffany Chairs & Tables w/ Chandelier Tiffany Chairs & Tables w/
Centerpiece
Centerpiece Sofa & Red Carpet
Sofa & Red Carpet
Sofa & Red Carpet 2 Layer Cake (customized)
2 Layer Cake (customized) Styro Cut Name
Styro Cut Nmae Unlimited Photobooth for 2 hours
Unlimited Photobooth for 2 hours Muscot/ Magician or MC
Clown/ Magician or MC Professional Photographer (Whole
Event)
Chocolate Fountain (Desert Station)
Invitations for 50 Pax

Php Php Php

98,000.00 113,000.00 28,000.00
Client
Client
Profile Name Seth Santos

Poblacion Sur, Talavera Client

Address
Nueva Ecija

Client’s Abegail Santos

Guardian
Information 0968-5344-768
abysantos@[Link]
What: Seth’s 1st Birthday Party
When: February 17, 2024
Where: Moment: Events Place
Theme: Safari
Target Audience: 70 Participants
 Reception
& Vicinity Map

Sancianco Extension, Barrera,

Cabanatuan City,
 Reception Floor Plan
4 2
Entrance

Cake
6 1
Exit 5 3

Stage
System
Sound

Open Area

12 9
11 7
Photo

Gifts
Booth
8
10

Buffet Area Buffet Area

Kitchen Storage
Project Timeline & Implementation
Date Description
December 15, 2023 Meeting with the client and presentation of proposal letter

December 20, 2023 Singing of contract

December 27, 2023 Planning the event concept

January 05, 2023 Meeting with the client and presentation/finalization of event concept

January 08, 2023 Meeting with the supplier

January 15, 2023 Ocular visit to the venue with client (reception)

January 22, 2023 Sending Invitations

January 29, 2023 Meeting with the catering Team/ Food tasting

February 05, 2023 Canvassing for decorations and state set-up

February 12, 2023 Finalization of event particulars (suppliers)

February 17, 2023 BIG DAY

February 17, 2023 Meeting with the whole team with client

February 18, 2023 Evaluation and meeting with the team

Event Program
Date Description
11:00 AM Arrival of Guests

11:00 AM Photo booth open

11:00 AM Welcome Quests by Emcee

11:05 AM Introduction of the Family of the Celebrant

11:15AM Grand Entrance of Birthday Celebrant with Parents

11:25 AM Welcome Remarks

11:30 AM Singing Of Birthday Song & Blowing of the Cake Candles

11:35AM Game 1 (Trip to Jerusalem\Statue Dance\Bring Me)

11:45AM Giving of Packed Snacks to the Kids

11:55 AM Prayer for Lunch

12:00 NN Eating Time

End of the part 1

Part II
Date Description
1:00 PM Fashion Show for the Best in Costume

1:10 PM Part 2 of Games (Longest Happy Birthday/Message Relay/Bring Me)

1:20 PM Awarding of Best in Costume

1:25 PM Giving of Loot Bags

2:00 PM Snack Time (pica pica)

2:15 PM Entrance of the Mascot with little Dance number

2:20 PM Photo Ops with the Mascot

2:40 PM Guests Message to the Celebrant

2:50 PM Thank you Message from the Parents

2:55 PM Closing Spiel

3:00 PM Acknowledgment
Event Budget
EXPENSES DESCRIPTION RATE QUANTITY

FACILITY COST

Employees Team Php 10,000.00 5 People

Technician(s) For the Lights & Sounds Php 3,000.00 2 People

Equipment's (Lights & Sounds) Lights & Speakers Php 8,000.00 2 Pairs

Microphones for ceremony In case of Technical Problem Php 600.00 2 Microphones

Facility Rental 4 hours Php 20,000.00 1 Event Room

Photo Booth 2 Hours Php 3,000.00 1 Booth

Event Budget
EXPENSES DESCRIPTION RATE QUANTITY

Round Tables w/Tiffany Chairs 50 pax Php 6,400.00 70 Guests

Back drop & Couch for the Celebrant Php 3,000.00

Balloons Php 2,000.00

FACILITY COST SUB TOTAL PHP 57,000.00

FOOD & BEVERAGES

Cataring Lunch Php 21,000.00 70 Guests

Pica-Pica Snacks Php 5,000.00 70 Guests

Event Budget
EXPENSES DESCRIPTION RATE QUANTITY

FOOD & BEVERAGES SUB TOTAL PHP 26,000.00

Event Planner for the Whole Event Php 15,000.00 1 Planner

Printing Invitations for Quests Php 600.00 50 Pax

PRINTING SUB TOTAL PHP 15,600.00

Event Budget
EXPENSES DESCRIPTION RATE QUANTITY

OTHER EXPENSES

Photographer/Videographer Whole Event Php 10,000.00 2 people

MC Whole Event Php 3,000.00 1 person

Muscot 1 Hour Php 2,000.00 1 person

OTHER EXPENSES SYB TOTAL Php 15,000.00

TOTALEXPENSES PHP 112,600

 Sample Invitation
S E TH ' S
Baptismal & Birthday
Party
SATURDAY FEBRUAY 17,2023 10:00 A.M.

ST. NICOLAS OF TOLENTINO CATHEDRAL

CHURCH CABANATUAN CITY

LUNCH TO FOLLOW AT MOMENT: THE EVENT

PLACE IN CABANATUAN CITY
FULL CATERING SERVICE PHOTO & VIDEO SERVICE
Full Catering Services for 70 pax 1 Photographer EVENT HOST
5 Dishes (Pork/Chicken/Fish/Veggie/Pasta) 1 Videographer Fun, Lively & Enthusiastic Professional
Steam Rice, Iced Tea, Purified Drinking Water 1 Assistant Host
Complete Catering Equipment & Utensil Unlimited Program Consultant
LIGHTS & SOUNDS
Uniformed & Friendly Catering Staff Suggest Fun Lively Games
Basic Light & Sounds
Operator w/ Laptop ON THE DAY COORDINATION
VENUE & DECORATIONS
Standard Stage & Venue Decorations On the day Coordination & assistance
INVITATION & SOUVENIR
Entrance Arch & Welcome Signage 1 Event Manager
5o pcs Invitation w/ Envelope
Floral Centerpiece & Table Number 1 Roving &Reception Coordinator
Unlimited Photobooth for 2 Hours
Balloon