ae Report #2 AUTODESK Constructi Presented by: Fares Nabil Cloud KEMET CorporationEY Docs Reviews 1 Define Review Process: Create a clear review process thal specifies when and how document eviews will be undertaken, Define the roles and duties of reviewers, writers, and approvers to guarantee accountability Set Review Deadline: : To keep the project on track, provide deadlines for ‘completing document evaluations. Communicate these dates to reviewers in advance and follow upas neededto ensure that reviews are completed on time. Use Standard Review Templates: Create standard review templates or checklists to help reviewers navigate the evaluation process. Include precise criteria or questions to evaluate document quality, correctness, and complying with project specifications. Provide Clear directions: Communicate expectations and directions to reviewers, including how to access documents, utilize review tools (such as markup tools and comments), and provide input or approvals. Track Review Progress: ACC's monitoring and reporting tools allow you to keep track of the status of your document reviews. Identify any bottlenecks or delays in the review process and take aggressive steps to resolve them, Handle Conflicts and Discrepancies: Take immediate action to resolve any conflicts or discrepancies that surface throughout the review process. Encourage debates among reviewers to settle disagreements and guarantee that agreement is obtained before moving further,EY Forms 1 Define Goals and Scope: Clearly tate the goals and parameters of every form, including the data or information that will be gathered. Make that every form fulfills its designated purpose and complies with project specifications. Standardized Form Design: To guarantee user clarity and convenience, use standardized form templates with uniform layouts and formatting. To assist users in completing the form, include guidelines, field labels, and validation criteria. Forms should be customized to reflect the various roles and responsibilities of project team members. To ensure relevancy and expedite data collection, include pertinentfields and sections based on the role and permissions of the user. Create Data Entry Standards: Create data entry standards, such as naming conventions, formatting specifications, and data validation procedures. To ensure data integrity and reliability, make sure users enter accurate and consistent data Set Permissions for Access: Limit access to forms to authorized users exclusively by managing permissions for access. To protect the privacy and security of your data, specify who can read, update, and submit forms, Implement Workflow Automation: Use ACC's workflow automation tools to speed up the form submission, review, and approval procedures. Define procedures that will automatically route forms to the right stakeholders for assessment and approval.Eee) 7. Collect and Iterate: Gather user input on the usability and effectiveness of ACC forms, Use feedback to identify areas for improvement, then iterate on form design and functionality to improve the user experience and efficiency.RFls 1 EY Standardize RFI Process: Create a standardized RFI process thatoutlinesthe steps involvedin submitting, reviewing, and responding to RFI requests, Ensure thatall project stakeholders are familiar with the process and follow the stated criteria Define RFI Categories and Priorities: Classify and prioritize RFls based on their urgency and influence on project delivery. Classify RFIs based on their type (eg., design clarification, dimension modification, technical issue) and assign appropriate priorities to ensure quick resolution. Provide Clear RFI Instructions: Make it clear how to submit RFls, including the required information, attachments, and any special formatting rules, Ensure that users offer enough context and description to aid comprehension and prompt reaction. Assign RFI Ownership to specific individuals or teams who will evaluate and respond to them. Clearly clarify RFI assignments and dates to ensure accountability and prompt resolution Set response times for RFls based on their priority and complexity. Set explicit expectations for when RFs should be acknowledged, assessed, and responded to by the appropriate parties. Create standardized RFI templates with established fields and sections to help ease the RF filing process. Include fields for recording key information such as the RFI tile, description, impact, and recommended resolution. Track RFI Status and Progress: ACC's tracking and reporting features allow you to keep track of the status and progress of your RFI. To ensure that RFIsEee) are addressed on time, track the stages of their lifetime, which include submission, evaluation, response, and resolution. RFs should be reviewed and closed out regularly to ensure theyare resolved satisfactorily and immediately. Ensure that all parties involved are notified of the RFI's closing and that all relevant follow-up steps are undertaken.