Kick-off Meeting Checklist
The Launching of a Modular Laptop
The purpose of the kick-off meeting is to officially announce the beginning of a new project
that is the “launching of a modular laptop”. Additionally, it's a chance to present each team
that is collaborating on the project. This checklist outlines all the actions and results that must
be completed prior to, throughout, and after the project kick-off meeting.
Pre-meeting Checklist:
Develop a list of attendees.
Arrange and book conference room or auditorium for meeting and also request the IT
team to create a link for people that are not able to attend the meeting.
Send invitations one week prior to meeting.
Assign a note taker.
Create a meeting agenda.
Share the meeting agenda 2 days before meeting.
Prepare an attendance sheet.
Send reminder by email 1 day before meeting.
The Meeting Checklist:
Have the attendance sheet signed by attendees.
Introductions and welcoming message.
Agenda (scope, timeline, budgets and other main factors)
Q&A
Deliver respective roles to each member.
Announce date for another meeting.
Post-Meeting Checklist:
Review and edit meetings minutes.
Distribute notes.
Identify Action Plan.
Distribute necessary documents.
Task distribution, set deadlines.
Update calendars and schedules.
Kick-off Meeting Agenda
The Launching of a Modular Laptop
Meeting No 1 15th June 2024 10:00am Conference Room 1
AGENDA
Agenda Person in charge Timing
Introduction and Welcome
Introduction of all company
CEO 10:00-10:15
and all team members
Welcome message from CEO Building of a new laptop,
CEO 10:15-10:35
and purpose of the meeting features, benefits and so on
Overview of project goals, objective and scope
Provide cheaper laptop and
Presentation of project overall
upgradable one at your own PM 10:35-11:00
goals and objectives
service.
Discussion of scope of
project including features and New features, smaller
PM 11:00-11:15
functionalities of the new compared to others
laptop
Key deliverables and milestones
Product specifications,
Presentation of key marketing materials,
PM 11:15-11:35
deliverables and milestones distribution plan, launch
event planning
Discuss timeline and budgets PM 11:35-12:00
Ice Breaker Session Host 12:00-12:20
Project roles and Responsibilities
Project manager, product
Present project teams and development team, marketing
PM 12:20-12:45
respective roles team, sales team, logistics
team
Discuss on individual
responsibilities and PM 12:45-13:05
expectations
Communication and Advertisement
Regular team meeting, email
Establish preferred
updates, project management PM 13:05-13:15
communication
software usage
Discuss about response time
PM 13:15-13:30
and availability
Discuss preferred way of Social media, video tutorials,
PM 13:30-13:40
advertising the product tv
Project Reporting
Outline frequency and Weekly progress reports,
PM 13:40-13:50
structure weekly meetings if meeting
Discuss what should be
PM 13:50-14:00
included
Risk management strategies
Supply chain disruptions,
Potential risks and challenges
technical issues, market PM 14:00-14:15
faced
competition
Discuss mitigation strategies PM 14:15-14:25
Next steps and action items
Summary of key points
PM 14:25-14:35
discussed
Assignment of action items
PM 14:35-14:45
and responsibilities
Plan a next meeting to discuss
PM 14:45-14:50
about improvement
Questions and Answers
Allow members and teams to
Host 14:50-15:00
Q&A
Conclusion and Closing
Summary of meeting PM 15:00-15:05
Thank You Host 15:05-15:10
