PROGRESS REPORTING PROCEDURE [TEMPLATE]:
Page 1 of 7 Project Name: & Contract No: Date:
TABLE OF CONTENTS
1.0 OBJECTIVE
2.0 SCOPE
3.0 DEFINITIONS / ABBREVIATIONS
4.0 RESPONSIBILITY
5.0 REFERENCES
6.0 PROGRESS REPORTING REQUIREMENTS
6.1 DAILY PROGRESS REPORTS
6.2 WEEKLY PROGRESS REPORTS
6.3 MONTHLY PROGRESS REPORTS
7.0 PROGRESS REVIEW MEETINGS
8.0 GENERAL REQUIREMENTS
9.0 LIST OF ATTACHMENTS (SAMPLE FORMATS)
©www.pragamticpc.com | [email protected] | Whatsapp: +91-9944254959
PROGRESS REPORTING PROCEDURE [TEMPLATE]:
Page 2 of 7 Project Name: & Contract No: Date:
1.0 OBJECTIVE
To define the requirements of periodic progress reporting (i.e., Daily, Weekly,
and Monthly Progress Reports) to be followed during the implementation
stage of the project.
2.0 SCOPE
The scope of this document covers the contents and formats to be used for
daily, weekly, and monthly reporting, including the cut-off dates for progress
reporting and the frequency of Progress Review Meetings as per the agreed
Project Calendar.
3.0 DEFINITIONS / ABBREVIATIONS
• AR: Award Recommendation
• EMPLOYER: The client organization
• AGREEMENT: The contract between EMPLOYER and the Contractor
• EPC: Engineering, Procurement, and Construction
• HSE: Health, Safety, and Environment
• PO: Purchase Order
• WBS: Work Breakdown Structure
• Others as applicable
©www.pragamticpc.com | [email protected] | Whatsapp: +91-9944254959
PROGRESS REPORTING PROCEDURE [TEMPLATE]:
Page 3 of 7 Project Name: & Contract No: Date:
4.0 RESPONSIBILITY
Submission of periodical progress reports to the EMPLOYER is the
responsibility of the Contractor.
5.0 REFERENCES
• Planning & Scheduling Procedure
• Progress Measurement Procedure
• Trending Procedure
6.0 PROGRESS REPORTING REQUIREMENTS
The Contractor shall establish and maintain comprehensive systems for
progress reporting and monitoring, enabling the preparation of “Exception
Reports” and supporting management reporting as required.
6.1 DAILY PROGRESS REPORTS
Daily progress reports, applicable only for construction activities, shall be
submitted in three parts:
• Daily Construction Progress Report (including major highlights and HSE
issues)
• Daily Construction Manpower Return
• Daily Construction Plant & Equipment Return
©www.pragamticpc.com |
[email protected] | Whatsapp: +91-9944254959
PROGRESS REPORTING PROCEDURE [TEMPLATE]:
Page 4 of 7 Project Name: & Contract No: Date:
6.2 WEEKLY PROGRESS REPORTS
Weekly progress reports shall be submitted every Monday, based on the
progress as of the previous Friday (Cut-off Date). These reports shall include:
• Narrative description of major activities completed
• Major activities planned for the subsequent week
• Areas of concern and corrective actions
• List of delayed activities with forecast completion dates
• Overall Progress Statistics
• Progress S-curves (Plan vs. Actual)
• Procurement Status Report
• Summary of engineering document deliverables
• 3-week look-ahead program
• Exception reports
6.3 MONTHLY PROGRESS REPORTS
Monthly progress reports shall be submitted within five working days after the
Cut-off date or by the 5th of every month, whichever is earlier. These reports
shall include:
• All details from the weekly reports with monthly progress
details/statistics
• Updated baseline schedule and manpower histograms
©www.pragamticpc.com |
[email protected] | Whatsapp: +91-9944254959
PROGRESS REPORTING PROCEDURE [TEMPLATE]:
Page 5 of 7 Project Name: & Contract No: Date:
• Status of contractual milestones
• Equipment Status Report
• Updated procurement and subcontracting services status registers
• Contract status report
• HSE and QA/QC details
• Construction site photographs (if applicable)
7.0 PROGRESS REVIEW MEETINGS
Progress review meetings shall be conducted weekly/monthly as per the
agreed Coordination Procedure. These meetings shall cover:
• HSE issues
• Area/Phase/System-wise progress
• QA/QC issues
• CTN/Variation Order Status
• Other issues
Meetings shall be held at the EMPLOYER’s or Contractor’s offices as per
convenience and prior agreement.
8.0 GENERAL REQUIREMENTS
• EMPLOYER reserves the right to modify reporting requirements.
• CONTRACTOR shall provide EMPLOYER access to all planning and
©www.pragamticpc.com |
[email protected] | Whatsapp: +91-9944254959
PROGRESS REPORTING PROCEDURE [TEMPLATE]:
Page 6 of 7 Project Name: & Contract No: Date:
scheduling data.
• Reporting figures shall be limited to two decimal places.
• CONTRACTOR shall submit all schedules and reports in original formats
along with soft copies.
• CONTRACTOR shall ensure compliance with reporting requirements by
subcontractors.
9.0 LIST OF ATTACHMENTS (SAMPLE FORMATS)
• Daily Construction Progress Report (By Discipline)
• Daily Construction Manpower Return
• Daily Construction Plant & Equipment Return
• Major Activities delayed (More than 2 weeks)
• Progress Statistics
• Critical Documents Awaiting EMPLOYER Review (More than 2 weeks)
• Progress ‘S’-Curve
• Procurement Status Report
• Summary MR Status Report
• Summary PO Status Report
• Construction Quantity based Progress Report
• Construction Quantity Curves
• Summary Status of Construction Works
©www.pragamticpc.com |
[email protected] | Whatsapp: +91-9944254959
PROGRESS REPORTING PROCEDURE [TEMPLATE]:
Page 7 of 7 Project Name: & Contract No: Date:
• Summary Status of Contractual Milestones
• Equipment Status Report
• Summary Status of Engineering Document Deliverable Register
• Pre-commissioning Progress Register
• Commissioning Progress Register
• As-Built Drawings / Documents Progress Register
• Insurance Claim Register
• Monthly Construction Work Front Availability Details
• Contractor Compliance to Statement on Labour and Personnel Welfare
©www.pragamticpc.com | [email protected] | Whatsapp: +91-9944254959
