K.C.S.E Computer Studies Practical Exam
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COMPUTER STUDIES
PAPER 2
(PRACTICAL)
TIME: 2 ½ HOURS
Kenya Certificate of Secondary Education (K.C.S.E)
451/2
COMPUTER STUDIES
PAPER 2
(PRACTICAL)
TIME: 2 ½ HOURS
Instructions to candidates.
a) Indicate your name and index number at the top right hand corner of each printout.
b) Write your name and index number on the CD provided.
c) Write the name and version of the software used for each question attempted.
d) Answer all questions.
e) All questions carry equal marks.
f) Passwords should not be used while saving.
g) Make a print out of the answers on the answer sheet.
h) Hand in all the print out and the CD.
This paper consist of 4 printed pages.
Candidate should check the question paper to ascertain all pages are printed as indicated
And no questions are missing.
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1. The table below shows the admission numbers and names of five students and their scores in six
subjects in a mock examination.
ADM. NO. Name English Maths Biology Chemistry Physics History
2020 Victor Mutiso 77 68 75 35 58 80
2032 Zablon Onyango 44 77 80 42 60 73
2037 Pauline Nafula 68 59 91 39 59 75
2040 Naom Cherop 55 80 89 48 38 66
2044 Jameleck Kioko 69 62 83 43 44 70
a) Enter the above data into a worksheet and save the file as ‘mock results’ (13mks)
b) Using a formula, calculate the; (4mks)
a) Total score for each students
b) Mean score for each student
c) Use a function to obtain the mean for each subject (3mks)
d) A student is awarded a ‘pass’ if their mean score is 60% or more. Use a function to determine
the number of students who are awarded ‘pass’ (2mks)
e) Format the worksheet as follows
Borders : single line
Subject heading : align 90°
Marge the cells above all the subjects headings so that the text ‘SUBJECT’ is above them.
Mean score : One decimal place (4mks)
f) Copy the contents of the worksheet to a blank worksheet and insert a blank column after every
subject.
Label the new columns as Eng B, math B, Bio B, Chem B, Phy B, and Hist B respectively. On the
inserted columns, compute the grades using IF function based on the following criteria.
(10mks)
Mean score Grade
score≥75 A
60 ≤ score <75 B
50≤score < 60 C
45 ≤score <50 D
Score < 45 E
g) Hide all the columns containing score values and save the worksheet as “Mock results 2”
(2mks)
i)Create a bar chart to compare students mean score and label the chart accordingly. (10mks)
j) Print the two worksheets and the bar chart (4mks)
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2. The data in the table was extracted from a survey data on employment.
Table 1: EMPLOYEE TABLE
Name Year of birth Employee ID NO. Employer ID Job category
DAISY 1980 13144 01 GK4
DAVID 1970 11100 04 GK3
DOREEN 1984 14010 02 GK1
DAVIN 1976 12110 05 GK1
ALLAN 1973 11410 03 GK2
KATE 1968 10570 04 GK3
ZEDDY 1990 11040 05 GK3
PIUS 1998 15978 03 GK2
ZION 1992 17192 02 GK4
BOB 1993 18965 05 GK4
Table 2: EMPLOYMENT TYPE
Job Category Job Description
GK1 Casual
GK2 Temporary
GK3 Contract
GK4 Permanent
Table 3: EMPLOYER TABLE
EMPLOYER ID EMPLOYER NAME
01 ONYANGO
02 WAMBUA
03 OSHIRO
04 KATANA
05 AWINJA
a) i) Create a database named “STAFF” to store the above (14mks)
ii) Create relationships between the tables (4 ½ mks)
iii) Use forms to enter data into the tables (10 ½ mks)
b) i) Generate a report to display the name year of birth, age and employer’s name for the
employees who will be over 30years old by the year 2015 (10mks)
ii) Compute the mean age of employees on the report you created in b(i) above. (2mks)
c) i) Create a query to display the employees and their jo description. Save the query as
“STAFF TYPE” (3mks)
ii) Create a pie chart based on the query in c(i) above to display the proportion of
employees in various job description.
Save the report as CHART
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d) Print i) Three tables
ii) Two reports
iii) Output of query results for STAFF TYPE.
Turn Over
Common questions
Powered by AIGrades should be assigned based on a defined scoring range using spreadsheet functions such as IF. For example, a score greater than or equal to 75 receives an 'A', between 60 and 74 a 'B', and so on. This systematizes grading, offering a clear representation of performance levels from raw test scores .
Managing hidden values involves hiding columns containing unnecessary details to focus on relevant columns when presenting data. This can be done by selecting columns with raw scores and choosing to hide them. It streamlines the data view, making summaries and key results more accessible while preserving the data for later use or analysis .
The determination of pass or fail status can be conducted using logical functions in spreadsheets. Here, a student is awarded a 'pass' if their mean score is 60% or more. By applying a function that evaluates each student's mean score against this criterion, we can accurately determine and count how many students achieve a 'pass' .
To format data effectively, borders can be added to separate fields clearly, aligning subject headings at 90 degrees improves visual organization, and merging cells above subject headings for the text 'SUBJECT' helps in categorization. These changes enhance readability and presentation. Moreover, having the mean score formatted to one decimal place makes scores consistent and professional .
Report generation is vital in database systems as it enables the synthesis of data into a structured, easily interpretable format. Implementation involves selecting relevant data fields, applying filters for specific criteria, and calculating summaries like averages or counts for enhanced insights. Reports can be formatted for streamlined presentation and analysis, emphasizing strategic information .
Queries in a database can significantly enhance reporting by filtering, sorting, and displaying relevant data efficiently. For instance, a query can be used to display employees alongside their job descriptions, streamlining data retrieval and analysis. This query can be saved as 'STAFF TYPE' and used as a basis for creating visual reports such as pie charts, illustrating employee distribution across job descriptions .
Student performance can be visualized using bar charts to compare mean scores. Creating a bar chart in the spreadsheet tool allows for quick visual comparison of each student's performance across subjects. Proper labeling and scaling ensure that the chart communicates the scores effectively and aids in identifying academic trends or outliers .
Creating a database involves first creating a database named 'STAFF' to store the data. Following this, establish relationships between tables by identifying and linking primary and foreign keys; for instance, connecting Employee ID with Employer ID and Job Category across Employee and other relevant tables. This structure is crucial for maintaining data integrity and enabling complex queries .
To calculate the mean age of employees over a certain age, first generate a report listing employees who meet the criteria, such as being over 30 by a certain year. Then, compute their ages by subtracting their year of birth from the target year and averaging these results to determine the mean age. This involves creating a calculated field in the report .
Forms are essential in database management as they provide a structured interface for data entry, improving accuracy and consistency of input data. They make data entry easier for users by providing dropdown options and validations, enhancing the overall integrity of the database .
