Challenges of a Paperless Office Presentation
Introduction
Some studies suggest that paper consumption continues to grow unabatedly with severe environmental impacts
(Georgesku, Tugui and Dumitriu, 2008).
The use of paper has created modern business bureaucracy, but paper is also an important instrument for critical business
agreements.
Most offices have excess papers.
Technologies continue to show that businesses can abandon papers.
Industry professionals predicted ‘the paperless office’ in 1970s.
Some facts about paper usages?
An average office person uses 10000 sheets of copy paper every year.
The USA consumes over 30% of the world’s paper.
More than 40% of wood pulp is used in paper production.
It costs the US over $25-35B in filing, storing, and retrieving paper every year.
On average, people can copy a document up to 9 times.
Over 5% of paper documents get lost and 7.5% are misfiled.
The growth in paper consumption per head, Kg/year (Georgesku et al., 2008)
Challenges of going paperless
Maintaining a paperless office is expensive.
Electronic communications require both parties to have relevant software and hardware.
Most business communications with partners and individual are still paper-based.
Possible costs and loss of productivity when going paperless.
Inability to adopt change policies may hinder the process.
Technological challenges, particularly compatible software, file format, and system stability.
Lack of appropriate skills to use new technologies for paperless office.
Some uses of paper will never disappear.
Inhibitive costs of a paperless office.
Benefits of paperless office
Most documents are already in electronic formats.
It will reduce costs of printing, filing, paper production, shipping.
It saves the environment.
Availability of office space for other uses.
Enhanced staff productivity.
It saves time on filing, locating, and retrieving paper documents.
Therefore, employees should adopt paperless office and realize these benefits.
Profitability for paperless office (Georgesku et al., 2008).
Reference
Georgesku, M., Tugui, A., and Dumitriu, F. (2008). Challenges For The Quality Of Information In The Paperless Office. Web.
