PROJECT REPORT FORMAT

Table of Contents

List of Figures

List of Tables

List of Terminology

List of Abbreviations

Chapter 1: Introduction - describes the state of knowledge, research question, problem

statement, aims & objectives of the work and the context in which the work appears, project
justification.

Chapter 2: Literature Review - discusses relevant previous work and any appropriate
literature.

Chapter 3: Methods - contains a full account of the practical work undertaken. This may
include Systems Analysis and System Design, which could be divided into two separate
chapters.

Chapter 4: Results - contains a full account of the results obtained. This may include
Implementation and Testing. Details include hardware platform used, choice of programming
language, coding, testing, test data, sample outputs etc.

Chapter 5: Discussion - a summary of the results and their relationships, exceptions,

relationship to previous work, theoretical or practical implications, achievements, constraints,
statement of the conclusions and suggestions for further work. (with reference to your aims and
objectives)

Appendix A: References and Bibliography - a recognized and consistent referencing system is

vital (see separate guidelines). References can include www links. All references should be
placed at the end of the report, not at the end of each chapter. Bibliography is work consulted and
used but not specifically referenced

Appendix B: User Manual - Required if the project involved the building of a system. Includes
technical manuals.
Appendix C: Sample Programs - sample program listings, circuit diagrams, tables of data etc.
The working systems with source code will be submitted electronically.

Note: If a student feels the above structure is not suitable for the project report, this should be
discussed with the supervisor.

REPORT COVER PAGE

The University logo may be obtained from the university web site (www.ruc.ac.ke).

DECLARATION

The section should the declaration statement, full name, registration number and signature of the
student as well as name and signature of the supervisor(s).

The declaration statements are as follows:

This project, as presented in this report, is my original work and has not been presented for any
other University award.

This project has been submitted as part fulfillment of requirements for the Bachelor of Science in
Computer Science of Rongo University with my approval as the University supervisor.

PROGRAM DOCUMENTATION

Program documentation, where appropriate, is of considerable importance. The following are

required:

 An outline of the design including justification for key design choices, e.g. languages,
algorithms, data structures. Diagrams and examples are very helpful.

 Some very brief guide to the structure of the code. For a Pascal program, for example, a
suitably organized and annotated list of procedures would often be useful. Code should
be adequately but not excessively commented.

 A complete user manual, normally placed in the appendices. A reader of the report must
be able to run the program entirely by reference to this manual.
RESPONSIBLE PRESENTATION OF THE PROJECT

The project report must be entirely the student’s own work, except where the report clearly states
otherwise. The Acknowledgments section is the most appropriate place to report any help, e.g.
with learning a new programming language.

Never do any of the following:

 Fabrication – Data that are made up

 Falsification - Data that are altered i.e. added or moved or deleted.

 Plagiarism – Using someone else’s work.

It is emphasized that the disciplinary procedures of the University consider plagiarism in project
reports with as much gravity as copying in a written examination.

PANEL PRESENTATION

Delivering your presentations effectively involves using a four-step process:

 Plan

 Prepare

 Practice

 Present

Define the purpose of your talk based on the outcome you seek with your audience. Illustrate and
support key points with evidence e.g. references, statistics, demonstrations etc. Establish what or
why you are excited in your project and are eager to share with the audience. Practice your
presentation beforehand. Test the equipment a day before the presentation. Do not make any
further modifications. Make sure you several backups in the event of any failure.

WRITING THE REPORT

The following are guideline that will be useful when writing the report:

 Start writing before the project is completed

  Stock the sections e.g. Abstract, Introduction, Method, Results, Discussion

 Tables and diagrams should stand on their own.

 Write a first draft

 Edit the draft

 Check the references

SUBMISSION OF THE REPORT

The project deadline may not be extended, except in special circumstances.

Students will be required to hand in to the Course Coordinator the following items:

 For Diploma in Computer Science - two hardcover bound copies of the project report.
For BSc in Computer Science - two standard black hardcover copies. Soft copy of the
project report.

 Soft copy of the product developed (both source and executable codes) preferably on CD
ROM.

 Power Point presentation slides. These are required for posting on the projects web site.

Each document submitted must have a clear title, full names of student, registration number,
academic year and name of programme.

PROJECT ASSESSMENT

Students will be required to give a seminar before submission of the project.

The project report will first be assessed by at least two Internal Examiners, after which the
External Examiner will assess it. A panel of examiners will be convened and the student will be
required to present the project.

The project will be evaluated on the practical work accomplished, the quality of the report and
the presentation. Thus students will be assessed on their ability to take a comprehensive
approach to the project assignment. Guidelines for evaluating projects are available separately.
The main criteria considered in the assessment of the project are:
 Abstract

 Introduction

 Problem Definition and Solution to the Problem

 Literature Review and Theory

 Methodology

 Results and Findings

 Conclusions and Recommendations