K N OW YO U R C U S TO M E R

( KYC ) G U I DA N C E

FOR ALL APPLICATIONS –

KNOW YOUR CUSTOMER (KYC) REQUIREMENTS
ANTI MONEY LAUNDERING (AML) SPECIFIC

interpolitanmoney.com
 1.1 COMPANY IDENTIFICATION
1.2 PRIVATE CLIENTS AND
IDENTIFICATION REQUIREMENTS
OF PERSONS WHO HAVE CONTROL
OVER BUSINESS ACCOUNTS
1.3 CERTIFICATION OF DOCUMENTS
1.4 CERTIFICATION REQUIREMENTS

A valid proof of identity and a proof of current residential Complex company structures, particularly if they include
address will be required for those person(s) who ultimately offshore entities, must provide a company structure chart.
owns or controls the Customer and/or the person on whose Politically Exposed Persons (PEPs) / Sanctions checks –
behalf the transaction is being conducted. It will also include additional information relating to country of birth/ country
those persons who exercise ultimate control over the of residence etc. for key controllers/beneficiaries may be
Customer’s business. required to enable enhanced due diligence to be performed.

Proofs of ID and address will also be required on a risk- Source of wealth/source of funding for key controllers
based approach for those person(s) who will transact with beneficiaries/company – we will require details of how
Wirepayer and/or give Wirepayer instructions concerning the entity and/or key controllers/beneficiaries generated
the use or transfer of funds. This may include the Customer’s their wealth and clarification as to where the funds for the
Directors (or equivalent), Authorised Signatories, etc. transaction originate from. Documentary evidence will be
Additional background information on the individual (s)’ required.
background may be required on a risk-based approach.

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 1 .1
Company Identification

People with Significant Control Documentation for non-UK

(PSC) companies
From July 2016 companies have been required to maintain a For non-UK companies we require evidence of registration as
register of people with significant control (PSC Register), and detailed below:
to file this information at Companies House. The PSC Register • Official evidence of registered address, for example, an
will need to include details of Individuals with significant extract of a trade register.
control over the Company who are “registrable” along with • A Certified Certificate of Incorporation.
the details of any registrable legal entities. • A Certified copy of the documents required by law
on the formation of a company and on any change of
Documentation for UK companies name for example, the Memorandum and Articles of
For UK companies we will download a copy of the Certificate Association for the company.
of Incorporation directly from Companies House. Alternatively, • A Certified Certificate of Good Standing or Legal Validity
we may require either the original Certificate of Incorporation from a qualified lawyer.
which we will return, or a certified copy, please refer to • A Certified Register of Shareholders / Members.
section 1.3 below. For UK companies that have been recently • A Certified Register of Directors.
incorporated, please supply a certified extract of the
company’s shareholder register. It is preferred that we see the original documents, but if this
is not possible the copies must be certified. Please refer to
section 1.3 below for guidance about certification.

Report and accounts

All companies that have been trading for 18 months or more
must provide a copy of their latest report and accounts
(audited where applicable).

Please note that, if the beneficial ownership of the account holding entity is through a series of other entities, we will
require documentary evidence of the legal existence of these entities, together with a legal entity structure chart.
Please ask your relationship manager for further information.

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 1.2
Private Clients and
Identification requirements
of persons who have control
over business accounts

For company accounts: Proof of Address

We require two forms of identification (as outlined below) in The second form of identification must confirm the
respect of all beneficial owners or principal controllers being individual’s permanent residential address.
those individuals who have an interest in any entity in the • Full UK photo card driving licence bearing residential
corporate structure of 25% or more, and all persons who are address (if not already used as your proof of identity)
authorised to sign on behalf of the business with respect to • UK or foreign bank credit card / bank statement (dated
Wirepayer documentation. within the last three months and not printed from the
internet)
Proof of Identity • UK mortgage statement (dated within the last 12 months
The primary form of identification must bear a photograph and not printed from the internet)
and signature. We prefer to see the original document, but if • UK council tax bill (for the current year)
this is not possible, copies must be certified as a true copy of • Letter/bill from utility company (less than 3 months old,
the original, please refer to Section 1.3 below. except for water bills, which must relate to the current
• Full UK or foreign passport that has the Machine charging period). The letter you receive must confirm
Readable Zone you receive a service from the company and cannot be
• Full UK or foreign photo card driving licence printed from the internet.
• Photo national identity card that has the Machine • Mobile phone bills are not accepted.
Readable Zone • UK TV Licence letter or Direct Debit schedule (less than
• The passport, driving licence or national identity card 12 months old). This should confirm your name, address
must be valid, up to date and be signed by the holder. and existence of a TV Licence.
• Voters Roll search

NOTES:
We do not accept utility bills printed off the internet. Online bank statements may only be accepted if stamped and
certified bearing the account holder’s address. Please note that mobile telephone bills, store card statements and any
documents showing a “care of address” or non-residential address cannot be accepted.
If any party has previously been identified by Wirepayer in conjunction with another scheme, please indicate this on
the KYC Form if you would like us to use previously supplied information (provided this remains up-to-date and valid).

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 1.3
Certification of Documents

People who can certify

documents are:
• Employees of Wirepayer (for UK-issued documentation
only upon sight of the original).
• A qualified lawyer or attorney, registered with the
relevant national professional body.
• A qualified accountant, registered with the relevant
national professional body.
• A notary public, a member of the judiciary, a senior civil
servant or a serving police officer.
• A director, manager or bank counter staff of a bank or
an authorised credit or financial institution and stamped
with an official stamp.
• A British Embassy, consulate or high commission officer
in the country of issue.
• A chartered secretary, registered with the Institute of
Chartered Secretaries and Administrators.
• A chartered legal executive registered with the
Chartered Institute of Legal Executives
• A Commissioner for Oaths Licensed
• Conveyancer An employee of the UK Post Office

Please note that individuals within the above categories in most countries are acceptable but exceptions may apply. If
you require further information on the exceptions before providing the documentation please liaise with your contact
at Wirepayer.

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 1.4
Certification Requirements

The person giving the certification:

• Must use a firms’ stamp or, if not available, provide an
accompanying letter on company letterhead confirming
which documents have been certified. Must provide the
certification (including the firms stamp if used) directly
on the copy of each document including:-
- “Certified to be a true copy of the original
seen by me”
- Print his/her name clearly in capitals
- Sign and date the copy document
- Clearly indicate his/her position or capacity
- Provide the name and address of the firm that
they are employed by
- Provide the name of the institution that
they are a member of together with their
membership number

Documents that have been certified on the reverse of the

document’s copy are not acceptable. The certifiers need to
certify the pages that contain the copies of your documents.

For security reasons if sending originals of the above documents through the post, please ensure you use Special/
Recorded delivery as we cannot be held responsible for their safe receipt. Documents should be sent to your
Wirepayer contact, clearly marked with the name of the Applicant. Please note that independent certification is a
Wirepayer requirement and we may have no option but to return documents that are not certified in accordance
with our guidelines above.

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