Value Analysis Process Flow Chart
New Product Staff Identifies a
Contracting IHN/Vizient Special Order
Request Utilization Opportunity
opportunity Not In Lawson
Contract Procurement VAF Receives
Administrator Specialist Identifies request
Identifies
Rapid Decision Process Criteria for VAF
Replacement of item that is no longer available
Expansion of current product line (Size)?
Used by one department only (must be confirmed for approval by the VAF)
If the product does not meet one of the Rapid decision criteria the information is forwarded to the VAC Chair
VAF initiates documentation process and Initiative is assigned to a
VA Team for Evaluation
VAF sends Product Request to Contract Manager and Materials
Manager, Inventory Manager. Initial Product Request: The Project
Manager will be identified and start with Box 1 below “Initial Vendor
Contact”.
INITIAL VENDOR CONTACT [Link] Product Request is [Link] team reviews all data
brought to the VA Team for initiative and develops
1. PROJECT MANAGER: meeting. recommendation for
Contract Manager (if approval or declination.
applicable) establishes cost of
potential products and
[Link] Team will decide if a [Link] approved the Contract
potentially obtains samples.
trial is necessary or not Manager will initiate
and/or if the product should negotiation/contract
move forward. The Team process.
[Link] Manager will will choose an Initiative
provide a complete analysis Champion if necessary.
and annual usage each
initiative. 9. Project Manager
[Link] Team Initiative initiates Conversion
Champion identifies Process
[Link] and Inventory stakeholders and gathers
locations begin to investigate input and research to
conversion logistics. develop objective criteria for
evaluation.
VAF discuss current initiatives and barriers with the
Oversight Committee.
Requestor notified on
Oversight reviews VA decision whether it is
recommendation approved or declined. If it
is declined there will be an
explanation given.
3/4/2021
