Unit 2. Computer Systems Business Matters p.
19
1. Speaking…
To effectively recommend a computer and workstation configuration for the sales team, let's consider the
provided information and office floor plan:
1. Number of Employees: There are six people in the sales team.
2. Work Schedule: Five members are out of the office for four days a week, while one person (the
team admin assistant) remains in the office full-time.
3. Network Connectivity: Employees require both wired and wireless network connections.
4. Printing, Scanning, and Copying: Employees need access to printing, scanning, and copying
facilities.
5. Data Storage and Backup: It's essential to store company and client data on a separate device
and ensure regular backups.
Based on these considerations, here's a recommended computer and workstation configuration:
1. Computers:
For the five employees who are frequently out of the office, provide them with laptops. Laptops offer
flexibility and mobility, allowing them to work from various locations.
2. Workstation Setup:
Ensure each workstation includes a desk, comfortable chair, and proper lighting to support productivity.
3. Network Connectivity:
Install both wired and wireless network connections in the office to accommodate the needs of all
employees.
4. Printing, Scanning, and Copying:
Install multifunction printers/scanners/copiers in the office. Place them in a central location accessible to
all team members.
5. Data Storage and Backup:
Implement a dedicated network-attached storage (NAS) device to store company and client data
separately. Regularly backup data to ensure its integrity and security.
By implementing this configuration, the sales team will have the necessary tools and resources to
perform their duties efficiently, whether they are working in the office or remotely.
2. Speaking…
3. Subject: Computer Configuration Recommendation for Sales Team
Dear Stive Jobs I hope you're doing well. I wanted to quickly share our recommendations for the
sales team's computer setup:
1. Laptops for mobility: Provide laptops for the five employees who frequently work outside
the office.
2. Desktop for admin: Assign a desktop computer to the team admin assistant for in-office
tasks.
3. Network connectivity: Ensure all computers have both wired and wireless access.
4. Central printing: Install a multifunction printer for the team's printing, scanning, and
copying needs.
5. Secure data storage: Implement a dedicated NAS device for storing and regularly backing
up company and client data.
We believe this setup will meet the team's needs effectively while ensuring mobility and security.
Let me know if you need more details.
Best regards, Myktybek!
