TENDER DOCUMENTS

FOR
PROCUREMENT OF MACHINERY, EQUIPMENT,
FURNITURE & FIXTURE AND MISCELLANEOUS ITEMS
FOR PIFD ISLAMABAD CAMPUS

TENDER FEE: Rs.1,000/-

TENDER NO: PIFD/TENDER/2024-25/35

Procurement Office, Pakistan Institute of Fashion and Design, 51-J/III, Johar Town, Lahore
 CONTENTS

TENDER NOTICE ...........................................................................................................3

SECTION I – INSTRUCTION TO BIDDERS (ITB) ........................................................5
GENERAL CONDITION....................................................................................................5
1 INSTRUCTION FOR SUBMITTING THE BIDS: .........................................................5
CONTENTS OF THE TENDER DOCUMENTS .......................................................................6
2 SECTIONS OF TENDER DOCUMENTS ........................................................................6
3 AMENDMENT OF TENDER DOCUMENTS.......................................................................6
PREPARATION OF BIDS ................................................................................................7
4 COST OF PREPARATION OF BID ............................................................................7
6 BID SECURITY/EARNEST MONEY ............................................................................9
7 DEADLINE FOR SUBMISSION OF APPLICATIONS..................................................10
8 LATE BIDS ..........................................................................................................10
9 REJECTION OF THE BID......................................................................................10
10 OPENING OF BIDS ............................................................................................11
PROCEDURES FOR EVALUATION OF BIDS ...................................................................11
11 CLARIFICATION OF BIDS.................................................................................11
12 RESPONSIVENESS OF APPLICATIONS ...............................................................11
13 PROCURING AGENCY’S RIGHT TO ACCEPT OR REJECT APPLICATIONS ............11
SECTION-II – QUALIFICATION CRITERIA AND REQUIREMENTS ...............................12
14 QUALIFICATION/EVALUATION CRITERIA ..........................................................12
15 ANNOUNCEMENT OF EVALUATION REPORT ..........................................................12
16 LETTER OF ACCEPTANCE ..................................................................................12
17 PAYMENT OF PERFORMANCE GUARANTEE (PG) ..................................................12
18 AWARD OF CONTRACT ........................................................................................12
19 SIGNING THE CONTRACT ..................................................................................13
20 PAYMENT ...........................................................................................................13
21 TAXES ...............................................................................................................13
22 BID VALIDITY..................................................................................................13
23 DELIVERY OF ITEMS/COMPLETION OF WORK ....................................................13
24 CONSTITUTION OF GRIEVANCE REDRESSAL ......................................................14
25 FRAUD AND CORRUPTION:.................................................................................14
26 INSPECTION OF ITEMS/WORK ...........................................................................15
27 WARRANTY/MAINTENANCE PERIOD .....................................................................15
28 LIQUIDATED DAMAGES ......................................................................................15

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29 RELEASE OF PERFORMANCE GUARANTEE (PG) ..................................................16
30 DISPUTE RESOLUTION ......................................................................................16
SECTION III– BID DATA SHEET (BDS) ...................................................................17
SECTION IV – TERMS OF REFERENCE AND SCOPE OF WORK .....................................18
31 TERMS OF REFERENCE: ....................................................................................18
32 ACCEPTANCE CRITERIA: ..................................................................................18
33 SCOPE OF WORK AND ITEM SPECIFICATIONS ..................................................19
SECTION V - APPLICATION FORMS ...........................................................................46

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 Chartered by the Government of Pakistan

TENDER NOTICE

Pakistan Institute of Fashion & Design (PIFD) Lahore, solicits

sealed written proposals in accordance with the Public Procurement
Rules-2004 36 (b) based upon single stage two envelope bidding
procedure. Interested parties / bidders must submit their proposals
as per PPRA rules and regulations for the

TENDER FOR

PROCUREMENT OF MACHINERY, EQUIPMENT, FURNITURE & FIXTURE

AND MISCELLANEOUS ITEMS FOR PIFD ISLAMABAD CAMPUS

PIFD/TENDER/2024-25/035

 Bids must be submitted in two separate envelopes, clearly labeled

as "Technical Proposal" and "Financial Proposal."
 Tender documents can be purchased by submitting a written request
at a cost of Rs. 1,000 (non-refundable) from the Treasurer's
Office at the address below, during office hours (9:00 AM to 4:00
PM), excluding Saturdays and Sundays.
 Bidders are required to submit their bids online through the EPADS
(e-Pak Acquisition & Disposal System) at https://eprocure.gov.pk.
Additionally, a hard copy prepared according to the instructions
in the bidding documents must be submitted to the address below
by December 10th, 2024, at 11:00 AM. Late submissions will be
rejected.
 Bids will be opened on the same day at 11:30 AM. Initially, only
the technical proposals will be opened; the financial proposals
of technically qualified firms will be opened in a second stage.
 Late submissions will not be considered.
 In the event of a holiday, the tender proceedings will be conducted
on the next working day.
 Companies that are blacklisted or involved in litigation will not
be considered.
 This advertisement is available on the PPRA website
www.ppra.org.pk and the PIFD website www.pifd.edu.pk.
 PIFD reserves the right to reject any or all bids in accordance
with PPRA rules.

SECRETARY TO TENDER COMMITTEE

PAKISTAN INSTITUTE OF FASHION AND DESIGN (PIFD)
51 J/III BLOCK, JOHAR TOWN, LAHORE
Tel: +92 42 99232951 – 57

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 CHECK LIST

The bidder must fill up this checklist and attach the document in the
following order:-

ENVELOP A: ENCLOSURES OF PROPOSAL

S# PARTICULARS ATTACHED PAGE #

1 Check List 󠄀YES 󠄀NO

2 Bid Security in the shape of CDR (LOT WISE) 󠄀YES 󠄀NO

Cash Receipt (Original/copy) for purchase of
3 󠄀YES 󠄀NO
Tender Documents
Bid Submission Form (Annexure ‘A’) on Firm’s
4 󠄀YES 󠄀NO
Letterhead
Price Reasonability Certificate (Annexure ‘B’)
5 󠄀YES 󠄀NO
on Firm’s Letterhead
6 Affidavit on the Stamp Paper (Annexure ‘C’) 󠄀YES 󠄀NO
Declaration Form (Annexure ‘D’) on Firm’s
7 󠄀YES 󠄀NO
Letterhead
Technical Bid Form (Annexure ‘F’) on Firm’s
8 󠄀YES 󠄀NO
Letterhead
Item Specifications Conformance Form (Annexure
9 󠄀YES 󠄀NO
‘H’) on Firm’s Letterhead
10 Income Tax Registration Certificate 󠄀YES 󠄀NO
11 Sales Tax Registration Certificates 󠄀YES 󠄀NO
12 Income Tax Return (Last Three years) 󠄀YES 󠄀NO
13 List of Clients 󠄀YES 󠄀NO
Note:
All the above documents and any other supporting document must be
numbered and the page number must be mentioned in the column specified
for the purpose.
The total Number of pages attached with the
-------------------- Pages
Technical Bid
The tender document duly signed and stamped on each page by the
15
bidder must be attached at the end of the Technical Proposal.

ENVELOPE B: Financial Proposal

Price Schedule Form (Annex ‘E’) duly filled, signed & 󠄀YES 󠄀NO
1
stamped by the bidder

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INVITATION TO THE BID
Pakistan Institute of Fashion and Design (PIFD) is a federally
chartered Public Sector degree awarding institute. The Ministry of
Federal Education & Professional Training is the administrative Ministry
of PIFD, Lahore. Pakistan Institute of Fashion and Design (PIFD), Lahore
invites sealed Bids from interested Tax registered firms having
experience working with Education/Government institutes for the
“Procurement of Machinery, Equipment, Furniture & Fixture and
Miscellaneous Items for PIFD Islamabad Campus ” based on the “SINGLE
STAGE TWO ENVELOPE” Bidding Procedure in terms of rule no. 36 (b) of the
Public Procurement Rules 2004 (PPRA Rules 2004):
Tender Documents will be immediately available after the publishing
of this Notice (Rule No. 23(1) of PPRA 2004). Interested Bidders may
obtain Tender Documents containing detailed terms & conditions,
procedure for submission of Bid, and evaluation criteria from PIFD during
office hours (Monday to Friday from 9:00 A.M to 4:00 P.M) on the
submission of written request & payment of Tender Documents Fee (in cash)
Rs. 1,000/-. (non-refundable).

SECTION I – INSTRUCTION TO BIDDERS (ITB)

GENERAL CONDITION

1 INSTRUCTION FOR SUBMITTING THE BIDS:

1.1 In connection with the “Invitation to the Bid”, the Procuring
Agency, as defined in Section-III (Bid Data Sheet abbreviated
as BDS), issues this set of Tender Documents (TD) to prospective
Bidders (also hereinafter referred to as Bidders), interested
in submitting Bids to determine the capacity and capability of
the Bidder(s) for Services incidental thereto as specified in
Section IV (Scope of Work).
1.2 Procurement will be made under Public Procurement Rules (PPRA)
2004.
1.3 It will be clearly understood that the Terms & Conditions
mentioned in this document are intended to be strictly enforced.
1.4 Bidders must ensure that they submit all the required documents
indicated in the Tender / Bid Documents. At the time of opening
of Technical Bids, no request for submission of missing
documents will be entertained after opening of the Technical
Bids.
1.5 Bidder should quote price in Pak Rupees only and payments shall
also be made in Pakistan Rupees only.
1.6 The validity period of the bids shall be 90 days.
1.7 As per Rule No. 36(b), the Single Stage Two Envelopes procedure
shall be followed.

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 1.8 The Bidders are required to submit their bids online on EPADS
(e-Pak Acquisition & Disposal System) https://eprocure.gov.pk
and also in hard copy without failure otherwise bid will be
rejected.
1.9 Last date for submission as mentioned in Bid Data Sheet. In case
of a holiday on the date of opening the Bid, the Bid will be
opened on the next working day.

CONTENTS OF THE TENDER DOCUMENTS

2 SECTIONS OF TENDER DOCUMENTS

2.1 This set of Tender Documents consists of sections indicated
below, and which should be read in conjunction with any
Addendum issued in accordance with ITB 3.
 SECTION I - INSTRUCTIONS TO BIDDER (ITB)
 SECTION II - QUALIFICATION CRITERIA AND
REQUIREMENTS
 SECTION III - BID DATA SHEET (BDS)
 SECTION IV - TERM OF REFERENCE & SCOPE OF WORK
 SECTION V - APPLICATION FORMS/ANNEXURES
2.2 The bidders are expected to examine all instructions, forms, and
terms in the
Tender Documents and to furnish all information or documentation
as is required by the Tender Documents with its bid.

3 AMENDMENT OF TENDER DOCUMENTS

3.1 At any time before the deadline for submission of Applications,
the Procuring Agency may amend the Tender Documents by issuing
an Addendum.
3.2 Any Addendum issued shall be part of the Tender Document and
shall be communicated in print media/PPRA website. The Procuring
Agency shall promptly publish the Addendum on the PPRA’s web
page/in the newspaper as identified in the
Bid Data Sheet:
3.3 Provided that a Bidder who had either already submitted their
Bids or handed over the Bids to the courier before the issuance
of any such addendum shall have the right to withdraw his already
filed Bids and submit the revised Bids before the original or
extended Application submission deadline.
3.4 To give Bidders reasonable time to take an Addendum into account
in preparing their Bids, the Procuring Agency may at its
discretion, extend the deadline for the submission of Bids in
accordance with ITB 7. Provided that the Procuring Agency shall
extend the deadline for submission of Bids if such an addendum
is issued within the last three (03) days of the Bids submission
deadline.

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PREPARATION OF BIDS

4 COST OF PREPARATION OF BID

4.1 The Bidder shall bear all costs associated with the preparation
and submission of its Bids. The Procuring Agency will in no case
be responsible or liable for those costs, regardless of the
conduct or outcome of the Bidding process.
4.2 The Bids as well as all correspondence and documents relating
to the Bids exchanged by the Bidder and the Procuring Agency,
shall be written in the language specified in the Bid Data Sheet.
4.3 Supporting documents and printed literature that are part of the
Application may be in another language, provided they are
accompanied by an accurate translation of the relevant passages
in the language specified in the Bid Data Sheet, in which case,
for purposes of interpretation of the Application, the
translation shall govern.

5 BID PREPARATION AND SUBMISSION

5.1 The Tender shall be filed in / accompanied by the prescribed
Forms, Annexes, Schedules, Documents, Brochures, Literature,
etc. which shall be completely filled in, stamped, and signed
by the Bidder or his Authorized Representative. In the case of
copies, photocopies may be attested.
5.2 The Bids/Tenders should be submitted in two parts (A) Technical
Proposal and
(B) Financial Proposal. The Technical Proposal and Financial
Proposal shall be submitted in separate envelopes.
A. TECHNICAL PROPOSAL
 The Technical Proposal will enable the Tender Committee to
evaluate whether the bidder is technically competent to
execute the order and specifications offered by the bidder
meet the ones given in the Tender/Bid Documents. Only those
bids that qualify in the technical stage will be eligible
for the Financial Proposal opening. The Financial Proposals
of bidders who failed in the Technical stage will not be
opened.

 The Technical Bid Form (Annexure-F) as given in the Tender

Document shall be filled, signed, and stamped on all pages.
The Tender Committee will not be responsible for the errors
committed in the bids by the bidders.
 Documents to be Furnished With Technical Proposal
[Envelope-A]:
i) Mandatory documents:-
a) Cash receipt (original/photocopy) for the purchase
of the Tender Documents.

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 b) Bid Submission Form (Annexure ‘A’) on the firm’s
Letterhead
c) Price Reasonability Certificate (Annexure ‘B’) on the
firm’s Letterhead
d) Affidavit on the Stamp Paper (Annexure ‘C’)
e) Declaration Form (Annexure ‘D’) on the firm’s
Letterhead
f) Technical Bid (Annexure ‘F’) on the firm’s Letterhead
g) Item Specifications Conformance Form (Annexure ‘H’)
on the firm’s Letterhead
h) Income Tax Registration Certificate (Active).
i) Sales Tax Registration Certificates (Active).
j) Copy of business registration category i-e Sole
proprietor (copy of CNIC), Partnership, Pvt. Limited,
Public Limited, etc.
k) Tender Document duly signed and stamped on each page
by the Bidder.
l) Earnest Money/Bid Security in the form of CDR (Lot
Wise).
ii) Other Documents
a) Professional Tax Certificate.
b) List of clients (providing similar service)
c) Copies of relevant Supply/Purchase Orders/Contract
Agreements
d) Copy of the Last 3 years Audited Financial
Statement/Report
B. FINANCIAL PROPOSAL
i) The Financial Proposal of the bidder as per prescribed
format (Annexure-‘E’).
ii) The cost quoted by the bidder shall be kept firm and
unchanged for a period specified in the Bid/Tender
Documents from the date of opening of the bids. The bidder
shall keep the price firm/unchanged during the period of
extension of time or for the repeat order (if any).
iii) The quoted price will be inclusive of all taxes, duties,
levies, insurance, freight (transportation charges), etc.
iv) The Financial Bid is liable for rejection if the Financial
Proposal contains a conditional offer.
v) Documents to be Furnished With Financial Proposal
[Envelope B]
a) Financial Proposal/Price Schedule form duly filled,
signed, and stamped by the Bidder (Annexure ‘E’).
b) Copy of the CDR submitted as Bid Security / Earnest
Money with Technical Proposal. Amount of the Earnest

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 money/ Bid Security mentioned under the heading “BID
SECURITY”.
C. SEALING THE BID
The Proposal [Envelop A and Envelop B] shall be placed in an
outer Envelope and sealed appropriately. The cover shall be
marked as “PROPOSAL FOR – TENDER REFERENCE, the “FROM”
address and the “TO” address shall be written on the sealed
envelope without fail otherwise the Proposal is liable for
rejection
D. BID SUBMISSION ADDRESS
The Bid should be addressed and submitted to the Secretary,
Tender Committee, Pakistan Institute of Fashion and Design,
51-J/III, Johar Town, Lahore, during office hours on working
days. Bids submitted after the due date and time or unsealed
or incomplete or submitted by fax or email will be summarily
rejected

6 BID SECURITY/EARNEST MONEY

6.1 Bidder will submit Bid Security/Earnest Money drawn in the name
of “Pakistan Institute of Fashion and Design, Lahore”. The Bid
Security will be in the form of CDR only.

ITEM LOT# ITEM NAME BID SECURITY

LOT # 1 MACHINERY, EQUIPMENT AND TOOLS 106,000
LOT # 2 FURNITURE & FIXTURE 208,000
LOT # 3 LAPIDARY MACHINERY AND EQUIPMENT 105,000
LOT # 4 GEM & JEWLERY TOOLS 43,000
LOT # 5 ROTARY MACHINERY AND EQUIPMENT 36,000
FINISHING & POLISHING MACHINERY AND
LOT # 6 33,500
EQUIPMENT
LOT # 7 SOLDERING AND MELTING EQUIPMENT 28,000
LOT # 8 METAL SHAPING AND FORMING EQUIPMENT 24,000
LOT # 9 SHEET CUTTER AND HAMMERS 6,500
Lot # 10 DRAPING LABS 119,000
Lot # 11 SEWING LAB 147,000
Lot # 12 STITCHING / GARMENT FINISHING LAB 70,500
Lot # 13 WEAVING LAB & KINTING LAB 255,000
Lot # 14 PRINTING , DYING & EMBROIDERY LAB 214,000
Lot # 15 WATER DISPENSER AND COOLER 20,500
Lot # 16 ELECTRONICS ITEMS 117,000
LOT # 17 COMPUTER TABLES AND CHAIRS 25,000

6.2 Cheque or cross-cheque shall not be accepted at all.

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 6.3 The bid not accompanied by Bid Security/Earnest Money shall be
rejected without any right of appeal.
6.4 The Bid Security may be forfeited if a Bidder:-
 Refuses to accept the Letter of Intent (LOI) of the Bid;
or
 Fails to furnish Performance Security.
 In case the offer is withdrawn, amended, or revised by
the bidder during the validity period of the offer, the
earnest money is liable to be forfeited.

7 DEADLINE FOR SUBMISSION OF APPLICATIONS

7.1 Bidders may either submit their Bids by hand. Bids shall be
received by the Procuring Agency at the address and no later
than the deadline indicated in the Bid Data Sheet.
7.2 If required in accordance with the provisions of ITB 3.4, the
Procuring Agency will extend the deadline for the submission of
Bids, in which case all rights and obligations of the Procuring
Agency and the Bidders subject to the previous deadline shall
thereafter be subject to the deadline as extended.
7.3 The deadline will be extended in the same manner as that of
original Invitation for Bids (or the advertisement).

8 LATE BIDS
8.1 The Procuring Agency reserves the right to accept Bids received
after the time for submission of Bids, however subject to the
condition that the same is received within the date specified
as the last date for submission of applications but before the
time for opening of the Applications.

9 REJECTION OF THE BID

9.1 The Procuring Agency may reject all tender(s), cancel/ annul
the tendering process at any time before the award of Contract,
without assigning any reason or any obligation to inform the
Tenderer of the grounds for the Procuring Agency's action, and
without thereby incurring any liability to the Tenderer and the
decision of the Procuring Agency shall be final
9.2 No offer shall be considered if:
a) Received after the time and date fixed for its receipt.
b) The tender is un-signed.
c) The offer is ambiguous or the offer is conditional.
d) The offer is from the firms that are blacklisted/suspended
by any Government Department.
e) The offer is received by email.
f) Offer is received with shorter validity than required in
the tender.
g) The offer is for items that do not conform to the
specifications.

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 h) The bidder is not an active taxpayer (Income Tax & Sales
Tax)
i) A cash receipt (original or photocopy) for the purchase of
the Tender is not attached to the offer.
j) The technical proposal should not strictly contain any
Price/Cost indications as such otherwise; the bids will be
summarily rejected.
k) Bidder failed to submit the bid online on EPADS

10 OPENING OF BIDS
10.1 The Procuring Agency shall open all Bids at the date, time, and
place specified in the Bid Data Sheet. Late Bids shall be
treated in accordance with ITB 8.1.
10.2 The Procuring Agency shall prepare a record of the opening of
Bids to include, as a minimum, the name of the Bidders.

PROCEDURES FOR EVALUATION OF BIDS

11 CLARIFICATION OF BIDS
11.1 To assist in the evaluation of Bids, the Procuring Agency may
ask a Bidder for a clarification (including missing documents)
of its Bid, to be submitted within a stated reasonable period
of time. Any request for clarification from the Procuring Agency
and all clarifications from the Bidder shall be in writing.
11.2 If any Bid does not provide clarifications and/or documents
requested by the date and time set in the Procuring Agency’s
request for clarification, its Bid shall be evaluated based on
the information and documents available at the time of
evaluation of the Bid.

12 RESPONSIVENESS OF APPLICATIONS
12.1 The Procuring Agency may reject any Bid that is not responsive
to the requirements of the Tender Documents. In case the
information furnished by the Bidder is incomplete or otherwise
requires clarification as per ITB 11, and the Bidder fails to
provide satisfactory clarification and/or missing information
within prescribed time, it may result in disqualification of
the Bidder.

13 PROCURING AGENCY’S RIGHT TO ACCEPT OR REJECT APPLICATIONS

13.1 The Procuring Agency reserves the right to accept or reject all
the Bids, and to annul the Bidding process at any time, without
thereby incurring any liability to the Bidders.

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SECTION-II – QUALIFICATION CRITERIA AND REQUIREMENTS

14 QUALIFICATION/EVALUATION CRITERIA
14.1 TECHNICAL EVALUATION
The Bidder(s) should meet the Eligibility/Qualification
Criteria (Annexure ‘G’) to participate in the Bid process and
must enclose documentary proof, along with Technical Bid, for
fulfilling the Criteria:-
14.2 FINANCIAL EVALUATION
I. Technically qualified/successful bidder(s) / Tenderer(s)
shall be called for the opening of the Financial
Proposal(s). The Financial Proposals will be opened in the
presence of the Bidders at the time and venue indicated by
the PIFD accordingly. The technically Eligible/Successful
Bidder(s)/ Tenderer(s) or their authorized representatives
shall be allowed to take part in the Financial Proposal(s)
opening.
II. Financial Proposal evaluation will be conducted under the
Public Procurement Rules, 2004. The Price evaluation will
include all duties, taxes, expenses, etc. In case of any
exemption of duties and taxes made by the Government in
favor of the Procuring Agency, the contractor shall be
bound to adjust the same in the Financial Proposal.

15 ANNOUNCEMENT OF EVALUATION REPORT

15.1 The Procuring Agency shall publish the Final Evaluation Report
at least 15 days before the award of the Contract.

16 LETTER OF ACCEPTANCE
16.1 After acceptance of the Bids by the Tender Committee, a Letter
of Intent (LOI) will be issued only to the successful Bidder(s).

17 PAYMENT OF PERFORMANCE GUARANTEE (PG)

17.1 The Successful Bidder(s) will be required to remit the
Performance Guarantee equivalent to 5% of the value of the
contract price (inclusive of all taxes). The PG should be paid
by way of a Call Deposit Receipt (CDR), Demand Draft, or Bank
Guarantee drawn in favor of “Pakistan Institute of Fashion and
Design Lahore” as an unconditional Guarantee.
17.2 The Bid Security will be forfeited if the successful Bidder
withdraws the Bid during the period of Bid validity specified
in the Bid Documents or if the Bidder(s) fails to sign the
contract.

18 AWARD OF CONTRACT
18.1 The Tender will be awarded (Lot Wise) to the most advantageous
bidder, who has been declared as Technically Qualified.

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19 SIGNING THE CONTRACT
19.1 The Tender Committee/Concerned Authority shall sign a Contract
with the successful bidder who has submitted the Performance
Guarantee.
19.2 The Successful Bidder may ask to provide the stamp paper for
issuance of Supply/Work Order or Signing the Contract.

20 PAYMENT
20.1 Payment shall be released through the Treasurer Office of PIFD,
Lahore, within 15 working days of receipt of the invoice
provided that:
 Invoice is complete, accurate, and to the entire
satisfaction of Finance Department.
 Delivery Challan
 General Sales Tax Invoice
 Provision of Supply/Work completion certificate.
 Satisfactory Inspection Report from the Inspection
Committee of PIFD
20.2 No advance payment shall be made.

21 TAXES
21.1 Rates quoted should be inclusive of all applicable taxes.
21.2 PIFD will deduct taxes at source, as per prevailing
rules/regulations of the Government.
21.3 In case supplies/services or part thereof are exempt from levy
of tax, the bidder shall provide an exemption certificate (SRO)
to this effect, otherwise taxes will be deducted.

22 BID VALIDITY
22.1 Offer will remain valid for 90 days from the date of opening of
tender. In case of acceptance of the offer within the validity
period, the bidder is bound to supply/serve at the quoted rates
and on the terms of the tender, failing which bid money will be
forfeited.

23 DELIVERY OF ITEMS/COMPLETION OF WORK

23.1 The delivery/work completion period shall not exceed 45 days
for each item Lot.
23.2 The delivery period will commence from the issuance of the
purchase order/work order.
23.3 The supplier will bear all costs associated delivery of the
Items and the Procuring Agency in any case will not be
responsible or liable for those costs. The supplier will make
such arrangements to ensure the safe delivery of goods. Any
damage sustained during transportation/delivery will be
rectified by the supplier at his cost.

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24 CONSTITUTION OF GRIEVANCE REDRESSAL
24.1 Procuring agency shall constitute a Grievance Redressal
Committee (GRC) comprising of odd number of persons with proper
power and authorization to address the complaint. The GRC shall
not have any of the members of the Procurement Evaluation
Committee. The committee will have one subject specialist
depending on the nature of the procurement.
24.2 Any party or Bidder can file its written complaint against the
eligibility parameters or any other terms and conditions
prescribed in the prequalification or bidding documents found
contrary to the provision of the Procurement Regulatory
Framework, and the same shall be addressed by the GRC well
before the application/proposal submission deadline.
24.3 Any party or Bidder can file its written complaint against the
eligibility parameters or any other terms and conditions
prescribed in the prequalification or bidding documents found
contrary to the provision of the Procurement Regulatory
Framework, and the same shall be addressed by the GRC well
before the application/proposal submission deadline.
24.4 In case, the complaint is filed against the technical evaluation
report, the GRC shall suspend the procurement proceedings.
24.5 In case, the complaint is filed after the issuance of the final
evaluation report, the complainant cannot raise any objection
on technical evaluation of the report: Provided that the
complainant may raise the objection on any part of the final
evaluation report in case where single stage one envelop bidding
procedure is adopted.
24.6 The GRC shall investigate and decide upon the complaint within
ten days of its receipt.
24.7 The decision of the Committee shall be in writing and shall be
signed by the Head and each Member of the Committee. The
decision of the committee shall be final.

25 FRAUD AND CORRUPTION:

25.1 The Procuring Agency requires that the Applicants /Bidders/
Suppliers/ Contractors under Government financed contracts;
observe the highest standard of ethics during the procurement
and execution of such agreements and contracts.
25.2 The Applicants/Bidders shall permit and shall cause their
agents (whether declared or not), sub-contractors, sub-
consultants, service providers, suppliers, and their personnel,
to permit the Procuring Agency to inspect all accounts, records,
and other documents relating to any, Application/Bid
submission, Primary Procurement process, Framework Agreement
performance, Secondary Procurement process, and/or Contract

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 performance (in the case of award of a Contract), and to have
them audited by auditors appointed by the Procuring Agency.
25.3 Any communications between the Bidders and the Procuring Agency
related to matters of alleged corrupt and fraudulent practices
must be made in writing or in electronic forms that provide a
record of the content of the communication.
25.4 The Procuring Agency will reject an application or bid or
proposal if it is established that the Bidders or the Bidder or
Prosper were engaged in corrupt and fraudulent practices in
competing for the contract.
25.5 Procuring Agency will also declare the Bidders as blacklisted
in accordance with Public Procurement Rule (PPRA) 19 and
predefined standard mechanism.

26 INSPECTION OF ITEMS/WORK
26.1 PIFD shall inspect the Goods supplied/the Services provided,
under the Contract/Supply Order, to verify their conformity to
the Technical Specifications.
26.2 After the inspection/testing of the machinery and equipment
supplied by the Contractor, if the aforementioned machinery and
equipment does not meet the requirements, PIFD has the right
to reject and ask the Contractor to replace the rejected goods
or make all alterations necessary to meet the requirements of
the specifications free of cost to PIFD.

27 WARRANTY/MAINTENANCE PERIOD
27.1 Warranty of items/equipment shall be as per mentioned in the
section Scope of Work and items specification ITB 33 from the
date of handing over to the PIFD.
27.2 The Bidder will warrant that the items supplied are new and are
not refurbished.
27.3 In case of fault or malfunctioning of the items the supplier
will be informed through SMS, WHATSAPP, OR EMAIL. The Supplier
will be responsible for removing the fault within 24 hours of
launching the Complaint.

28 LIQUIDATED DAMAGES
28.1 When the supplier fails to deliver the goods/services within
the time period specified in the Tender Document/contract, the
Tender Committee may, without prejudice to any other remedy it
may have under the contract, deduct from the contract price, as
liquidated damages, a sum equivalent to 2% of the price of the
delayed goods/services per day of delay, maximum up to 10 days
or as per PPRA rules.

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29 RELEASE OF PERFORMANCE GUARANTEE (PG)
29.1 The Performance Guarantee (PG) will be released/refunded to the
Successful Bidder(s) after completion of delivery of Goods.
However, where the warranted items are provided the PG will be
released/refunded on the completion of the warranty period.

30 DISPUTE RESOLUTION
30.1 In case of any dispute arising between the Bidder and PIDF, the
same shall be referred to the sole arbitrator, the Vice
Chancellor of PIFD, who shall give the award within 15 days of
proceedings. Reference to arbitration shall be a condition
precedent for any other action under the law. A specimen of the
affidavit is enclosed as Annexure ‘C’

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SECTION III– BID DATA SHEET (BDS)
1. GENERAL

1.1 TENDER NUMBER:

PIFD/TENDER/2024-2025/035
THE PROCURING AGENCY:
Pakistan Institute of Fashion and Design (PIFD)
51-J-III, Johar Town
Lahore

2. CONTENTS OF THE PREQUALIFICATION DOCUMENT

2.1 FOR CLARIFICATION PURPOSES CONTACT PERSON

Attention: Mr. Waqas Asghar
PIFD, 51-J/III, Johar Town
Lahore

2.2 WEB PAGES:

Procuring Agency: www.pifd.edu.pk
Authority: www.ppra.org.pk,
EPADS: https://eprocure.gov.pk
2.3 PRE-BID MEETING: Not Required

2.4 LANGUAGE OF BID: English

3. SUBMISSION OF BIDS

3.1 THE DEADLINE FOR BID SUBMISSION:

Date: December 10th, 2024 Time: 11:00 am,
3.2 THE OPENING OF THE TECHNICAL BIDS
Same day at 11:30 am
3.3 THE PROCURING AGENCY’S ADDRESS:
Secretary Tender Committee
Pakistan Institute of Fashion and Design
51-J-III, Johar Town, Lahore
3.4 ELECTRONIC SUBMISSION:
 Bidders shall not have the option of submitting their
Bids electronically through E-mail /Fax
 The Bidders are required to submit their bids online on
EPADS (e-Pak Acquisition & Disposal System)
https://eprocure.gov.pk without failure otherwise bid
will be rejected.

4. PERFORMANCE SECURITY
5% of the Total Tender amount in the form of CDR, Demand
Draft, or Bank Guarantee

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SECTION IV – TERMS OF REFERENCE AND SCOPE OF WORK

31 TERMS OF REFERENCE:
31.1 The contractor must adhere to industry standards and best
practices throughout the project.
31.2 Bidders can quote the rates for any or all Lots.
31.3 The Procuring Agency shall have the right, at his exclusive
discretion, to increase/decrease the quantity of any or all
item(s), under PPRA Rules 2004 without any change in unit prices
or other terms and conditions,

32 ACCEPTANCE CRITERIA:
32.1 Verification of the original product is required.
32.2 Provision of warranty for equipment as per Clause 27 of the
Tender Document or 1 year comprehensive.
32.3 Provision of service warranty upon completion of the project in
accordance with Clause 27 of the Tender Document

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33 SCOPE OF WORK AND ITEM SPECIFICATIONS

i. FURNITURE DESIGN
No. ITEM NAME SPECIFICATION UNIT QTY IMAGE

LOT # 1 – MACHINERY, EQUIPMET AND TOOLS

1. Band Saw Masha-Allah Trolley and No 01
Bandsaw Machine or
Equivalent

Warranty: 01 Year

2. 3 In One Wood Randa Machine With Side No 01

Cutter Jack, Model Name/Number:
VMT-13/SJ or Equivalent

Warranty: 01 Year

3. Table Cutter Mini Table Saw Power No 01

Portable Precision Wood
Cutting Sliding Table Saw
Machine

Warranty: 01 Year
4. Mortise Machine JET Benchtop Mortiser, No 01
1/2" Chisel, 4-3/4"
Stroke, 1Ph 115V (Model
JBM-5)

Warranty: 01 Year

5. Pillar Drill JET 12-Inch Variable- No 01

Speed Benchtop Drill
Press, 1/2 HP, 1Ph 115V
(Model JWDP-12)
Warranty: 01 Year

6. Air Compressor California Air Tools No 01

2010ALFC Ultra Quiet or
Equivalent,
Oil-Free & Lightweight
1.0 hp Industrial Air
Compressor, 2.0 gallon
Warranty: 01 Year

7. Spray Gun HVLP Spray Gun: Brand: No 06

Capital Pneumatics or
Equivalent

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 No. ITEM NAME SPECIFICATION UNIT QTY IMAGE

8. Buff Machine DEWALT Buffer Polisher or No 02

Equivalent
, 7”-9”, 12 amp, Variable
Speed Dial 0-3,500 RPM’s,
Corded (DWP849X)
Warranty: 01 Year
9. Hand Plainer Spear & Jackson CSP3 No. No 04
Manual 3 Carpenters Smoothing
Plane or Equivalent

10. Hand Plainer DEWALT or Equivalent No 02

Electric 20V MAX Planer, 30,000
Cuts Per Minute, 2 mm Cut
Depth, Brushless Motor,
Bare Tool Only (DCP580B)
Warranty: 01 Year

11. Jig Saw DEWALT or Equivalent No 04

20V MAX XR Jig Saw, 3,200
Blade Speed, Cordless,
Brushless Motor, LED
Light, Bare Tool Only
(DCS334B)
Warranty: 01 Year
12. Baby Grinder DEWALT DCG412B or No 04
Equivalent
20V MAX* Lithium Ion 4-
1/2” grinder
Warranty: 01 Year

13. Tool Sharpening Dewalt or Equivalent No 01

Grinder DW756 6 in. Bench Grinder
Warranty: 01 Year

14. Router Machine DEWALT or Equivalent No 01

Router, Fixed Base, 1-
3/4-HP (DW616),
Warranty: 01 Year

15. Miter Saw DEWALT or Equivalent No 01

Double Bevel Sliding
Miter Saw, 12-inch,
Compound (DWS780R)

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 No. ITEM NAME SPECIFICATION UNIT QTY IMAGE

16. Chisel For IRWIN or Equivalent No 06

Joinery Marples Chisel Set for
(6mm,12mm,16mm,2 Woodworking, 6-Piece
6mm) (M444SB6N)

17. Sharpening Stone Diamond Machining or No 03

Equivalent
Technology (DMT) 8-in.
DuoSharp Double-Sided
Diamond Whetstone Bench
Stone, Fine/Coarse Grit
Sharpener with Base
(WM8FC-WB)
18. Wooden Mallet Big Horn 26016 16 or No 06
Equivalent
oz Beech Wood Carving
Mallet

19. Wood Carving Flexcut or Equivalent No 06

Chisels Carving Tools,
Mallet- Carving Chisels
and Gouges for
Woodworking, Deluxe Set
of 10 (MC100)

20. Marking Gauge Spear & Jackson CMKG or No 06

Equivalent
Marking Gauge

21. Tri- Scale IRWIN or Equivalent No 06

Combination Square, 12”,
45-90 Degree Marking,
Stainless Steel (1794469)

22. Bevel Gauge Irwin or Equivalent No 06

Tools 1794475 T-Bevel

23. Tenon Saw Spear & Jackson or No 06

Equivalent
5410Y Tenon Saw, Brown
and Silver
24. Claw Hammer Amazon or Equivalent No 06
Basics 8 oz Hammer

25. Screw Driver Amartisan or Equivalent Set 01

10-Piece Magnetic
Screwdrivers Set, 5
Phillips and 5 Slotted
Tips Professional Cushion
Grip Screwdriver Set

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 No. ITEM NAME SPECIFICATION UNIT QTY IMAGE

26. Pincer Half Mercer Industries No 06

Round Bastard or Equivalent
Cut Wood Rasp BCDHR12-12" Half Round
File - Bastard Cut

27. Pincer Half Forney or Equivalent No 06

Round Bastard 70326 Half Round Bastard
Cut Wood File File, 6-Inch, Silver

28. Marking Knife Big Horn or Equivalent no 06

19061Marking/Striking/Scr
ibing Knife Red, Small

29. F-Clamp (Size BESSEY TG5.512+2K Clamp No 06

12inches) or Equivalent,
woodworking, F-style, 8
inches

30. F-Clamp (Size BESSEY or Equivalent No 06

18inches) TG5.512+2K Clamp,
woodworking, F-style, 16
inches
31. F-Clamp (Size BESSEY or Equivalent No 06
24inches) TG5.512+2K Clamp,
woodworking, F-style,24
inches
32. C-Clamp (Size 6 BESSEY or Equivalent No 06
Inches) CM60 Drop Forged, C-Clamp
8 inches

33. C-Clamp (Size 12 BESSEY or Equivalent No 06

Inches) CM60 Drop Forged, C-
Clamp, .12inches

34. Drill Bit Set DEWALT or Equivalent No 01

Drill Bit Set , 14-Piece,
135 Degree Split Point,
For Plastic, Wood and
Metal (DWA1184)

35. Measuring Tape DEWALT or Equivalent No 06

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 No. ITEM NAME SPECIFICATION UNIT QTY IMAGE

36. Safety Goggles DEWALT or Equivalent No 06

LOT # 2 FURNITURE & FIXTURE

1. Work Benches. Sheesham Wood No. 10
L: 64”
W:23”
H: 36”
As Per Sample

2. Wooden Stools. Revolving With Metal Base No. 10

H: 24”
Top: Round 15”

As Per Sample

3. Wooden Chairs. Adjustable No. 10

Back:37”
W: 16” X 16”
H: 24”
As Per Sample

4. Table Lamps for LED Cool Day light No. 12

G&J Department
As per sample

5. Wooden Chairs. Adjustable No. 15

(for G&J As per sample
Department)

6. Wooden Stools. Revolving with Metal No. 12

(for G&J Base
Department)
As per sample

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 No. ITEM NAME SPECIFICATION UNIT QTY IMAGE

7. Machine Tables Sheesham No. 01

Wooden. 5’x5’
As per sample
(for G&J
Department)

8. (Machine Tables Diyar wood No. 06

Wooden. 3’x3’)
As per Sample
(for G&J
Department)
9. Wooden Chairs. Adjustable No. 12
Back:37”
(for G&J W: 16” X 16”
Department) H: 24”
As Per Sample

10. Teachers Chairs With Arms Nos 2

for classrooms

(for FMM
Department)
11. Teachers tables Wooden Tables (2.5' x Nos 1
for classrooms 4')

(for FMM
Department)
12. White Board 6' x 12' Nos 1
with Stands As per sample

(for FMM
Department)
13. Student hand Classroom chairs with arm Nos 25
Chairs handle

(for FMM As per sample

Department)
14. Worktables for As per Sample Pair 25
design studio
with chairs
(for FMM
Department)
15. Office Chairs As per sample Nos. 06

(for FMM
Department)
16. Office Tables Wooden Tables (2.5' x 4') Nos. 06
As per sample
(for FMM
Department)

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 No. ITEM NAME SPECIFICATION UNIT QTY IMAGE

17. Iron Table with Iron Table with marble Nos. 02

marble for steam for steam boiler
boiler As per sample
For F&D
18. Sleeve Boards Sleeve Boards Nos. 08
As per sample
For F&D
19. Canvas Fabric Canvas Fabric for Vacuum Mete 25
for Vacuum Table Table r

For F&D
20. Cutting Tables Cutting Table Nos. 02
Width: 48”, Length 72”,
For F&D Height: 37”
As per Sample
21. Drafting Table Drafting Table for Nos. 25
pattern making
For F&D Width: 48, Length: 30”,
Height: 36”
As per Sample
22. Wooden Chair Low Back Wooden Chair Nos. 25
As per Sample
For F&D
23. Wooden Chair High Back Wooden Chair Nos. 25
As per sample
For F&D
24. Garment Rack Garment Rack with Wheels Nos. 25
As per Sample
For F&D
25.

26. Tool Trolley Ingco Tool trolley with 7 Nos. 01

draws ad 162 pcs tools
for repair and
For F&D maintenance sewing
machines
27. Tracing Tables Tracing Tables with Nos. 02
lights
For F&D As per sample
28. White Boards As per sample Nos. 03

For F&D
29. Painting Table Wooden painting Tables Nos 02
(6 x 8 Feet with MDF
(For Textile base)
Design) As per sample
30. Tracing Tables with glass Top (6’ x Nos 02
4’)
For Textile
Design As per sample
31. Cutting Tables Cutting Tables wooden Nos 01
6' x 4'
(For Textile
Design) As per sample

ii. GEM & JEWELRY DESIGN

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE

LOT # 3 LAPIDARY MACHINERY AND EQUIPMENT

1. Faceting Machine Single Operator Nos. 08
As per sample

2. Facetor Hand piece with cheater, Nos. 10

thread type
As per sample

3. Trim Saw Machine Machine for rough stone Nos. 02

cutting
As per sample

4. Dual Grinder Motor : 230v, 50Hz, ¼ Nos. 02

Machine H.P
Spindle Speed (variable)
: 1400
Grinding wheels Diameter
: 6’’ 8’’ Can be
used
wheels width: 2″ 1
,1/2″ 1″ 1/2″ Can
be used
As per sample
5. Transfer Jig As per sample Nos. 04
Gemstones

LOT # 4 GEM & JEWLEREY TOOLS

1. Copper Polishing Diameter 6 inches, Nos. 06
Disc/ Copper Lap 150mm, thickness 18mm.
Imported Material

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
2. Lead Tin Polish Diameter 6 inches, 150mm, Nos. 06
Disc/ Tin Lap thickness 18mm.
Imported Material

3. Polishing Buff As per sample Nos. 06

For Cabochon

4. Faceting
100, Diameter 6”, local Nos. 25
Grinding
Disc/Laps
400, Diameter 6”, local Nos. 25

1200, Diameter 6” local Nos. 25

5. Saw Blades Saw blades for grinding Nos. 12
machine

6. Grinding Disc 6 inches diameter Nos. 06

Wheels Gemstones Iron wheel

7. Vernier Caliper Nos. 12

8. Diamond Powder As per sample Box 12

Box

9. Doping Wax As per sample Kg 03

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
10. Chromium Oxide As per sample Kg 02

11. Wooden Dope Wooden dope sticks for Nos. 100

Sticks preforming, sanding and
polishing

12. Apron Waterproof PVC apron Nos. 10

High Quality
Acid Resistive
As per sample

13. Spirit Lamp Nos. 04

14. Dope Stick Metal dope stick holder Nos. 08

Holder

15. Metal Dope Stick Nos. 36

16. Key For Faceting Nos. 5

Machine

17. Key Set For Set 3

Facetor
Headpiece

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE

LOT # 5 ROTARY MACHINERY AND EQUIPMENT

1. Flexible Shaft Foredom /SR series or No. 05
with Hand piece Equivalent

As per sample

2. Flex Shaft Imported No. 05

Accessory Set
As per sample

3. Drill press Flott 10 STW or No 01

Equivalent

As per sample

4. Drill press local zj 4113 or No. 01

Equivalent

As per sample

5. Grinder Fischer Fischer (Double Wheel) No. 02

GDS-150
As per sample

6. Rolling Mill Local No. 01

(Large) As per sample

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
7. Diamond Cutter Imported Gesswein Set. 05
Master Set

8. Blue Silicon Imported No. 100

Wheels,
Cylinders,
Bullets

9. Green Silicon No. 100

Wheels,
Cylinders,
Bullets

10. Mounted Steel No. 100

and Brass Wire
Wheel Brushes

11. Compressed 3/32” Shank for a No. 100

Fibre Wheels scratch finish,
Imported

12. Midget Mounted 3/32” Shank for a No. 100

Satin Finish scratch finish, .
Buff Imported

13. Soft Felt 3/32” Shank for a No. 100

Wheels scratch finish,
Imported

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
14. Hard Felt 3/32” Shank for a No. 100
Wheels scratch finish,
Imported

15. Mounted Soft 3/32” Shank for a No. 100

Felt Wheels scratch finish,
Imported

16. Drill Bits 0.8 mm, 01 mm, 1.5 mm, No. 60

02 mm eac
h.

17. Drill Bit Set Set. 01

Box.

# ITEM NAME SPECIFICATION UNIT QTY IMAGE

LOT # 6 FINISHING & POLISHING MACHINERY & EQUIPMENT

1. Polishing Machine Local with dust collector No. 1

As per sample

2. Ultrasonic Cleaner Imported Gesswein No. 02

Machine
As per sample

3. Tumbler for Jewellery Local No. 01

As per sample

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
4. Buffs Maco Popline 120*15 No. 12

5. Buffs Yellow Fine 100*14 No. 12

6. Cotton Wheels 70*30 mm No. 12

7. Felt for Outside 40 *15 mm No. 12

8. Felt for Outside 60 * 20 mm No. 12

9. Inside Buffs No. 06

10. Inside Felt 75*21*13 mm No. 06

11. Tool for As per sample No. 01

Scratching/Cleaning
Buffs

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
12. Polishing Compound Red Rouge No. 06

13. Buff Compound Grey Rouge No. 06

14. Tripoli Imported Gesswein or Equivalent No. 06

15. Bristle Brushes Diam 70mm, 02 Rows No. 24

16. Bristol Brushes Diam 70mm, 04 Rows No. 24

17. Glass Beakers # 2000 ml No. 02

As per sample

18. Glass Beakers # 1000 ml No. 02

As per sample

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
19. Glass Beakers # 800 ml No. 04

As per sample

20. Glass Beakers # 500 ml No. 02

As per sample

21. Weighing Sartorious or High No. 02

Balance Quality Local
Equivalent

10mg to 1000 grams.

As per sample

22. Optivisor Power: 2x, 23/4 x, No. 01

Focal Distance: 10”, eac
06” h

As per sample

23. Fire As per sample No. 03

Extinguishers

24. Grinding Stone Imported No. 08

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
25. Ring Sizers Stainless Steel No. 02

26. Round Swiss Imported No. 02

Wire Gauge

27. Saw Blades. 4/0 Local Pack 50

.

28. Saw Blades. 4/0 Imported Pack 25

Swiss .

29. Saw Blades. 2/0 Local of good Quality. Pack 20

.

# ITEM NAME SPECIFICATION UNIT QTY IMAGE

LOT # 7 SOLDERING AND MELTING EQUIPMENT

1. Soldering Local No. 10
Torches with
Burners.

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
2. Melting Gas Local No. 03
Torches with
Burners.

3. LPG Cylinders 10 kg No. 05

with
Regulators.

4. Ingot Mold Adjustable No. 02

As per sample

5. Ingot Mold Regular No. 02

High Quality Local

As per sample

6. Crucible Tong Long cst/012 No. 02

7. Bensen Burner No. 02

8. Soldering Plate Charcoal No. 06

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
9. Soldering Plate Asbestos Free No. 36

10. Crucibles for High Quality Local No. 36

Metal melting
Small size

11. Crucibles for High Quality Local No. 36

Metal melting
Medium size

12. Rubber Pipe for Imported. As per Feet 100

Soldering Guns. Studio Size in running
feet.

13. Stone Coal. Imported/Local Kg. 06

14. Borax. Kg. 06

15. Flux. Local Bottles No. 12

16. Soda. Kg. 05

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
17. Mobil Oil. Lit. 05

18. Machine Oil. Lit. 05

19. Grease. Box. 02

20. Mastick for Local of good Quality. Kg. 06

Stone Setting

21. Wooden Dowels Local of good Quality. No. 12

As per sample

22. Setting Clamp Wooden with Leather No. 12

Strip

As per sample

23. Prong Files 0.5 mm, 01 mm No. 10

eac
h

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
24. Prong Pusher Imported No. 12

As per sample

25. Bezel Mandrel Imported. No. 02

Round

26. Bezel Mandrel Imported. No. 02

Oval

27. Box of Bezel Round Imported No. 05

Block and Gesswein or Equivalent
Punches
As per sample

28. Box of Bezel Oval Imported No. 05

Block and Gesswein or Equivalent
Punches
As per sample

Each Tool Box Contains

29. TOOL BOXES Nos. 10
following Items

S# ITEM NAME ITEM SPECIFICATIONS UNIT QTY

1. Adjustable Saw Nos 01
Frame
2. Divider Nos 01

3. Needle File Set PCS 08

4. File Half Round + Square Nos 02

Large, Hard Grade
5. Wooden Handles Nos 02
for Files

6. Sheet/Wire Gauge Imported Nos 01

7. Nose Plier Round Nos 01

8. Chain Nose Plier Nos 01

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
9. Flat Plier Nos 01

10. Wire Cutter Big & small, Indian Nos 02

11. Pin vice Metal + Nos 01

Wooden Each

12. Flat Plier + Local Nos 01

Holder
13. Vernier Caliper Manual Nos 01

14. Tweezers 9", 6" Each 01

Prox tweezer 6”
15. Cross Locking Nos 02
Tweezers
16. Centre Punch Nos 01

17. Grinding Stone Nos 01

18. Files Medium Nos 05

(Triangular, Smooth Grade
Square, Round,
Flat & Half
Round)
19. Rod Set PCS 06

20. Soldering Plate Nos 01

( S S # 3")

21. Lighter Small China Nos 01

22. Face Masks Box Box 01

23. Tools Box Large Nos 01

24. Lock for Tool Small Nos 01

Box
25. Saw Blades 2/0, 4/0 Nos 01
Gros
s
Each
26. Drill Bits 0.7mm, 1mm, 1.5 mm Nos 12
Each
27. Tool Spindle for Nos 06
Flax Shaft
28. Copper Sheet 4” x 3” Nos 01
(16, 18, 20 Each
gauge)
29. Aluminum Sheet 5” x 5” Nos 04
(14 gauge)

30. Brass Sheet (14. 5” x 5” Nos 06 +

16 gauge) 04

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
31. Portable Hand Imported Nos 01
Torch for
Soldering with
cylinder
32. Parrot Nose Large Nos 01
Plier
33. Bench Hammer small (round flat) Nos 01

34. Flux Bottle Nos 01

35. Riffler Files small Set 01

Set
36. ` Single Cut Files Large Nos 02
(Half Round +
Triangular)

# ITEM NAME SPECIFICATION UNIT QTY IMAGE

LOT # 8 METAL SHAPING AND FORMING EQUIPMENT

1. Anvil Big Black Hanca Forged 17½" No. 05

As per sample

2. Stack # 40 Grey No. 01

As per sample

3. Stack Square # 80 Grey 4"x4" No. 01

As per sample

4. Stack square local 5”x5” No. 01

As per sample

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
5. Dapping Block Stainless Steel No. 02
(Large)
As per sample

6. Dapping Small Stainless Steel No. 02

As per sample

7. Dapping Punches Stainless Steel Set. 12

As per sample

8. Dapping Block Large No. 02

Wooden
As per sample

9. Dapping Punches Assorted Sizes Set. 04

Wooden
As per sample

10. Ring Manderels Imported Stainless No. 02

(Large) Steel

11. Ring Mandrels Imported Stainless No. 02

(Small) with Stell
numbers

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
12. Bench Vise 05” Teknik Dokum No. 05

As per sample

13. Wire Drawing Imported No. 01

Bench

14. Draw Bench As per sample No. 02

Plier

15. Draw Plate Round, 0.5 – 3.0 mm No. 03

16. Draw Plate Round, 2.0 – 5.0 mm No. 03

17. Draw Plate Square, 0.5 – 3.0 mm No. 03

18. Draw Plate Square, 2.0 – 5.0 mm No. 03

19. Drawing Tongs. Local. No. 03

# ITEM NAME SPECIFICATION UNIT QTY IMAGE

LOT # 9 SHEET CUTTERS AND HAMMERS

1. Sheet Wire Local No. 02
Cutter

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
2. Sheet Wire Imported No. 01
Cutter

3. Bench shear kanca 2 br No. 01

As per sample

4. Riveting Hammer Imported No. 06

As per sample

5. Ball peen Imported No. 06

Hammer
As per sample

6. Chasing Hammer Imported No. 06

As per sample

7. Hammer Small Goldsmith No. 06

As per sample

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
8. Planishing Imported No. 06
Hammer
As per sample

9. Plastic Mallets Imported No. 06

As per sample

10. Rubber Mallets Imported No. 06

As per sample

11. Nylon Mallets Imported No. 06

As per sample

12. Hammer Rubber Two Way Mallet No. 02

Big
As per sample

13. Hammer Rubber Two Way Mallet No. 02

Small
As per sample

14. Wooden Mallets 120*60 No. 02

As per sample

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iii. FASHION DESIGN
S# ITEM NAME SPECIFICATION UNIT QTY
LOT # 10 - DRAPING LABS
1 Draping Draping Mannequins Nos. 15
Mannequins Size: 42 Stockman Paris Wome Haute
Couture
2 Draping Draping Mannequins Nos. 03
Mannequins Size: 40 Stockman Paris Wome Haute
Couture
3 Draping Draping Mannequins Iron Stands Nos. 18
Mannequins Iron Wooden Stick, Neck Pieces, Nobe &
Stands Stopper for Stockman Draping
Mannequins
4 Draping Size: 42 (Local) with iron stand, Nos. 15
Mannequins Local wooden stick, neck piece, Nobe &
Stopper
5 Draping a. Draping Mannequins Women Legs Nos. 03
Mannequins (Local)
b. Draping Mannequins full form Nos. 02
with legs (local)
6 Display Display Mannequins Nos. 05
Mannequins
7 Wooden Mannequins Wooden Mannequins for Human Anatomy Nos. 05
for Human Anatomy Class
Class

8. Single Needle Single Needle Lock Stitch with Table & Nos. 02
Lock Stitch with Stand
Table Servo Motor for display studio
Juki or Equivalent
LOT # 11 – SEWING LAB
1 Single Needle Single Needle Lock Stitch with Table & Nos. 25
Lock Stitch with Stand
Table Servo Motor Juki or Equivalent
2 Single Needle Single Needle Lock Stitch for leather Nos. 01
Lock Stitch with stitching Heavy Duty) with table and
Table stand and Servo Motor Juki or
Equivalent
3. Zigzag Machine Zigzag Machine for Heavy Fabric Nos. 01
Juki or Equivalent

4. Zigzag Machine Zigzag Machine for light Fabric Nos. 01

Juki or Equivalent

5. Over Local Over Local Machine three threads, Four Nos. 01

Machine Threads & Five Threads

6. Flat Lock Five Flat Lock Five Threads (Pegusas) Nos. 01

Threads

LOT # 12 – STITCHING / GARMENT FINISHING LAB

1 Vacuum Ironing Vacuum Ironing Table Nos. 03
Table Naomoto or Equivalent

2 Steam Iron Steam Iron - Naomoto or Equivalent Nos. 03

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 S# ITEM NAME SPECIFICATION UNIT QTY
3 Steam Boiler Steam Boiler Nos. 01
Fully Automatic Electric Steam
Generator
Naomoto or Equivalent
4 Vertical Steam Vertical Steam Nos. 01
Samjin or equivalent

5 Domestic Iron a. Domestic Iron with Steamer Nos. 01

b. Domestic Iron without Steamer Nos. 01
6 White Oil White Oil for sewing machines Ltr 25
7 Machine Tread Machine Tread white Cons 10
8 Sleeve Boards Sleeve Boards Nos. 08
As per sample
9 Garment Hangers Garment Hangers Nos. 24
Good quality
For F&D As per Sample

iv. TEXTILE DESIGN

# ITEM NAME SPECIFICATION UNIT QTY IMAGE

LOT # 13 WEAVING LAB & KNITTING LAB

1. Hand loom hand loom-8 Frames Nos 15

As per sample
2. Bench Weaving 24 Frames with Nos 10
looms- Accessories
Head Wires,
reed, Shuttle
3. Cone winder As per sample Nos 01
Machine
4. Warping Board As per sample Nos 02

5. A series electronic computer Nos 01

production elift and with
dobby loom complete accessories
(AVL Weaving Loom or
Equivalent)
6. Knitting Flying Tiger Flat hand Nos 02
Machine bed Knitting Machine
(7 Gauge)

7. Knitting Flying Tiger Flat hand Nos 02

Machine bed Knitting Machine
(5 Gauge)

8. Knitting Flying Tiger Flat hand Nos 02

Machine bed Knitting Machine
(3 Gauge)

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
9. Machine Stand As per sample Nos 06

LOT # 14 - PRINTING , DYING & EMBROIDERY LAB

1. Heat Press (A3 Size) with air Nos 01
Machine compressor HASHIMAHP-
4536A-10/12
Or Equivalent
2. Sublimation Sublimation Printer Nos 01
Printer (A3 (A3 Size)
Size)
3. Screen Frame Screen Frame Wooden Nos 20
15" x 20" with mesh

4. Heat Gun As per sample Nos 01

5. Printing (Frame, squeeze) + 50 No 20

Screens with yard fabric of cotton
Kit Wooden Blocks for Block
Printing
12/12 inch
1.5/1.5 feet
2/2 feet
Mesh 80

6. Dryer As per sample Nos 01

7. Dying Stations Dying Stations with Nos 05

burner and drainage
Systems
8. Steel Beakers 1000 ml No 5
with tongs High Flame Tolerance

9. Glass Beaker 1500 ml No 5

BG1000-1500 Borosilicate
Glass Low Form Beakers,
1500mL

10. Glass Beakers 500 ml No 10

BG1000-1500 Borosilicate
Glass Low Form Beakers

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 # ITEM NAME SPECIFICATION UNIT QTY IMAGE
11. Weighting Scale 600g/0.01g Electronic Nos 02
Fabric GSM Weight Scale
Balance with 0-2mm Disc
Sampler Cloth Cutter for
Textile Paper Non-woven
Fabrics

12. Fabric sample Fabric sample GSM Nos 05

GSM cutter with cutter with cutting
cutting board board and blades
and blades
As per sample

13. LPG Cylinder + 4 kg No 05

Stove Portable and light-weight
with Single Burner

As per sample

14. Embroidery Juki LZ 271 U or Nos 05

Machine equivalent
15. One Needle lock Juki (jin) LID-MA Nos 05
stich sewing Automatic tyhread
machine trimmer and digital
feed controlled
16. Garment Steamer As per sample Nos 01
17. YARNS
1. Acrylic KG. 50
2. Cotton KG. 200
3. PC KG. 100
4. Yarn for Wool KG. 50
5. Weaving Viscose KG. 50
6. Modal KG. 50
7. Bamboo KG. 50
8. Anchor KG. 50
9. Acrylic KG. 200
Yarn for
10. Cotton KG. 100
Knitting
11. Wool KG. 100

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v. GENERAL ITEMS
S# ITEM NAME SPECIFICATION UNIT QTY IMMAGE
LOT # 15 – WATER COOLER, DISPENSER AND FILTRATION PLANT
1. Water Cooler CANNON or Equivalent Nos. 02
Cooling Capacity: 80
Ltr/Hr ~ 90 Ltr/H
Number of Taps: 3
Water Tank Material:
Non Magnetic Stainless
Steel (Food Grade)
Coiling around Water
Tank: 100% Pure Copper
Body Material:
Stainless Steel
Refrigerant: R 134a
CFC Free

Standard Warranty
2. Water Dispense 3 Taps (Hot, Nos. 02
Cold, Normal)
Refrigerator Capacity
20 Ltr Cold Water
Capacity: 3.5 Ltr
Compressor Cooling:
Yes Water Tank
Capacity: 4 Ltr
Warranty: 3 year

Dawlance or Equivalent
3. RO Filtration Plant RO Water Plant Nos. 02
Made in USA,
Inlet Pressure: 30psi
Working Pressure:90psi
Volt 24v DC with Gage
Mete

LOT # 16 – ELECTRONICS ITEMS

1. Air Conditioner 2-  2-Ton Wall Mounted Nos. 04
Ton Split AC
 Non-Inverter Series
 Heat & Cool
 Gree or Equivalent
 Standard Warranty
2. Air Conditioner 4-  4-Ton Floor Nos. 04
Ton Standing Cabinet AC
 Heat & Cool
 Non-Inverter Series
 Gree or Equivalent
 Standard Warranty

3. Bracket Fans Bracket Fan 24" , Nos. 03

with Electrical Steel
Sheet and winded
with 99.99% pure
copper wire
Royal Magnum Black or
Equivalent

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 S# ITEM NAME SPECIFICATION UNIT QTY IMMAGE
4. Pedestal Fans 24" , with Electrical Nos. 03
Steel Sheet and winded
with 99.99% pure
copper wire

Royal Deluxe or
Equivalent
5. Microwave Oven - Dawlance DW115 CHZP Nos. 01
25 Liter or Equivalent

6. Refrigerator Double Door Nos. 01

Invertor Technology
Capacity : Medium

Dawlance REF 9169WB or

Equivalent
7. Speaker Nos. 02
Edifier A3-8S or
Equivalent

• DSP digital audio

processing, dynamic
amplifier power
management
• Multiple inputs
include Bluetooth,
AUX line in,
microphone in, TF
card and USB input
• Simple console and
humanized voice
prompts, easy to use
• Multiple microphone
input forms, anti-
feedback design
• Indoor and outdoor
modes, also
accompaniment mode
for karaoke
• Removable
microphonestand, can
put on speaker stand

LOT # 17 – COMPUTER TABLES AND CHAIRS

1. Computer Tables High Quality Nos. 25
Laminated MDF
As per Sample

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 S# ITEM NAME SPECIFICATION UNIT QTY IMMAGE
2. Computer Chairs High Quality Nos. 25
As per Sample

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SECTION V - APPLICATION FORMS
Annexure ‘A’

Bid Submission Form

(On the letterhead of the firm)

Date: --------- / --------- /2024

Secretary Tender Committee

Procurement Office,
Pakistan Institute of Fashion and Design,
51-J/III, Johar Town, Lahore

SUBJECT: PROCUREMENT OF MACHINERY, EQUIPMENT, FURNITURE &

FIXTURE AND MISCELLANEOUS ITEMS FOR PIFD ISLAMABAD
CAMPUS

We, the undersigned, submitting our Bid for the referenced Invitation
to Bid and declare that:

a. No reservations: We have examined and have no reservations about

the Tender Document, including Addendum(s) No(s), issued in
accordance with Instructions to Bidders.
b. No conflict of interest: We have no conflict of interest
c. Eligibility: We meet the eligibility requirements, and we have not
been suspended by the PIFD based on the execution of a Bid/Proposal.
d. Not bound to accept: We understand that you may cancel the Bidding
process at any time without incurring any liability to the Bidders.
e. True and correct: All information, statements, and descriptions
contained in the Application are in all respects true, correct,
and complete to the best of our knowledge and belief.

Name of Authorised
Person

Designation

Signature & Stamp

Date
-----------/------------/2024

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 Annexure ‘B’
(To be printed on Firm letterhead)

PRICE REASONABILITY CERTIFICATE

(1) We certify that the prices quoted against this tender are
reasonable and not more than the prices charged from any other
Agencies in the country and in case of any discrepancy, we hereby
undertake to refund the price charged in excess.
(2) We also hereby categorically confirm that the services offered by
us are exactly according to the particulars and specifications laid
down in your tender inquiry in all respects.
(3) We hereby confirm to adhere to the service period required in the
tender inquiry which would be the essence of the contract and which
will be strictly adhered to by us. In case of failure, we agree
unconditionally to accept the recovery of liquidated damages as
spelled out above.

Name of Authorised Person

Designation

Signature & Stamp

Date /-------------/2024
-------------

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 Annexure ‘C’
To be print on Stamp Paper

AFFIDAVIT

FROM:

TO:
Pakistan Institute of Fashion and Design, Lahore (PIFD)
57 J-III, Johar Town
Lahore

1. We, M/S_________________________________ having our office at

_____________ ___________________________ hereby undertake that if
any conflict/dispute regarding execution of work arises with PAKISTAN
INSTITUTE OF FASHION AND DESIGN, we shall not resort to any court of
law. The dispute/difference, if any, shall be settled as per relevant
clauses of the tender documents issued by PIFD.
2. We, M/S _________________________ are not involved in any litigation
and have never been blacklisted by any organization in Pakistan.

Authorized Signature:------------------------------------

NAME OF FIRM

STAMP:

COMPLETE ADDRESS

Dated: -----------/----------/2024

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 Annexure ‘D’

Declaration Form
(Mandatory: On Letterhead, Non-provision will disqualify the bidder)

All terms & conditions have been carefully read & understood and
are hereby unconditionally accepted. It is declared that:
1) I understand that by inserting any condition in my bid
consciously or unconsciously will AUTOMATICALLY disqualify me
from the bidding process.
2) All the information furnished by me/us here-in is correct to
the best of my knowledge and belief.
3) I/We have no objection if inquiries are made about the work
listed by me/us in the accompanying annexure.
4) I/We agree that the decision of the Committee in selection
will be final and binding to me/us.
5) I / We have read the instructions appended to the pro forma
and I/We understand that if any false information is found at
any stage, the Tender Committee is at liberty to act in a
manner it feels deemed fit, which includes, but not limited
to, confiscation of Security/Earnest Money AND/OR imposing a
bar/restriction from future business with Pakistan Institute
of Fashion and Design (PIFD), Lahore AND/OR blacklisting.

TENDER NAME

NAME OF FIRM

YEAR OF ESTABLISHMENT

NAME OF THE OWNER /

AUTHORIZED AGENT

OFFICE ADDRESS

GST NUMBER

NTN

VALID TELEPHONE #

VALID EMAIL

SIGNATURE & STAMP

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 Annexure ‘E’
(on the letterhead and attach with Financial Bid only. Use separate form for each item
Lot)

FINANCIAL PROPOSAL / PRICE SCHEDULE FORMAT

LOT # ------------------

Name of Company:

Item Name Brand / Make & Qty. Unit Price Total Amount
Model Inclusive of
all the Tax
1.

2.

3.

4.

5.

6.

7.

8.

9.

Total Amount

Amount in Words

BID SECURITY/EARNEST MONEY INFORMATION (Attached Copy of the CDR)

Amount of Bid Security/Earnest Money: Rs.
CDR / Demand Draft/Bank Draft #
Name of the Bank:

Authorized Signature & Stamp: --------------------------------------------------------------

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 Annexure ‘F’

TECHNICAL BID FORM

The bidder must attach this list along with the Technical Bid

1 Name of the Company:

2 Year of Registration:

 Sole Proprietor
3 Legal Status of the Company  Private Limited/Private Partnership
 Partnership /AoP

4 NTN Registration Number:

5 GST Registration Number

6 No. of Years of Experience

Postal Address of the

7
Company

8 Office Telephone Number

9 Email Address

10 Name of Contact Person

11 Contact Number

Email Address of Contact

12
Person

Name of Authorised Person

Designation

Signature & Stamp

Date ------------- /------------- /2024

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 Annexure ‘G’
TECHNICAL EVALUATION CRITERIA
Description Maximum
Marks

Financial Strength (Attach Income Tax Return Last 3 Years)

Average Annual Revenue/Sales T.O From 5,000,000 up to
05
10,000,000
Average Annual Revenue/Sales T.O more than 10,000,000 up to 10
07
15,000,000
Average Annual Revenue/Sales T.O above 15,000,000 10
Proof of Relevant Experience (Attach a copy of the business registration
certificate)
3 – 5 Years of Experience 05
6 – 8 Years of Experience 07 10
Above 8 years of Experience 10
Legal Status of the Company (Attach proof of company registration)
Sole Proprietor 05
Partnership / AOP 07 10
Private Limited Firm / Private Partnership Firm 10
List of Clients (Attached relevant reference Letter from clients / Purchase
/Work/Supply Orders etc)
If 5 - 8 Clients 05
If 9 - 12 Clients 07 10
If more than 12 Clients 10

Total Marks: 40 Marks

Qualifying Marks: 28 Marks

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 Annexure ‘H’
(To be reproduced on the letterhead)

ITEM SPECIFICATIONS CONFORMANCE FORM

LOT # ----
Item Name Specification Offered Brand
/Model/Make

1.

2.

3.

4.

5.
Note: use separate form for each LOT

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