MOST URGENT
DATE BOUND
No. 15/5/2017-1GS-II
From
The Chief Secretary to Government, Haryana
To
1. All the Administrative Secretaries to Government Haryana.
2. All the Vice-Chancellors of all the Universities in Haryana.
3. All the Heads of Departments of Haryana Government.
4. All the Managing Directors/Chief Administrators of Board and Corporations
of Haryana Government.
5. All the Divisional Commissioners in Haryana.
6. The Registrar, Punjab and Haryana High Court, Chandigarh
7. All the Deputy Commissioners of the State of Haryana.
Dated: Chandigarh, the 13th February, 2020.
Subject:
On line Transfer Policy.
****
Sir/Madam,
J am directed to invite your attention to Government letter of even number
dated 21.11.2019 and 03.12.2019 on the subject noted above. The State Government after
the approval of Council of Minister has framed online transfer policy for all the Departments
where in any cadre the total number of sanctioned posts is 500 or more. The copy of Online
Transfer Policy is available on the website which may be downloaded
[Link] .
2.
These are broad principles approved by the Council of Ministers. The
Departments shall frame their online transfer policies based primarily on these general
principles and with such changes as deemed necessary and submit the same to Chief
Minister for approval.
3.
These instructions may please be brought to the notice of all concerned.
Yours faithfully,
Un neralAdministration,
for Chief Secretary to Government Haryan
********
(Online Transfer Polic y 2020)
HARYANAGOVERNMENT
GENERAL ADMINISTRATION DEPARTMENT
NOTIFICATION
General Principles for online transfer of employees
The 13th February, 2020
No. 15/27/2018-lGS-II.- In exercise of the powers conferred by the proviso to article 309 of the
Constitution of India, the Governor of Haryana hereby makes the following Online Transfer Policy
for the Government employees:-
1. Vision : To ensure equitable distribution of Government employees at different locations in a
fair and transparent manner and to maximize job satisfaction amongst employees and further to
improve perfonnance of the Department.
2. Application: This Policy shall be applicable to all the employees of a cadre working on regular
basis where the Cadre strength of a post is 500 sanctioned posts or above.
3. Definitions: In this policy, unless there be anything repugnant in the subject or context;
(a) 'Blocked Posts' means the vacancies of a cadre remain unfilled at any given
point of time due to shortage of employees in the department.
(b) 'Employees of Special Category' means the blind employees or the differently
abled employees or their child(ren) and spouse, women e mployees , women
headed households, widows, widowers, couple case, employees suffering from
Diseases of Debilitating Disorder;
(c) 'Prescribed Tenure' means the tenure of appointment for a period of five years.
While calculating the tenure of an employee for the purpose of this policy, the
date from which someone is working in a zone on 3 l" March of the calendar year
of transfer shall be counted irrespective of the fact he has been appointed by
temporary transfer or otherwise. However, an employee may participate in the
transfer drive subject to completion of minimum three years service in a zone;
(d) 'Qualifying date' for the purpose of calculation of vacant post(s) shall be the
st
31 March of the calendar year of transfer.;
(e) •Service' means duty period and all kinds of leave including extraordinary leave
availed by a Govt. employee during the prescribed tenure.
(f) •Transfer' means posting/appointment from one Zone to another on or before
completion of prescribed tenure in a Zone;
(g) 'Vacant Post for transfer' means
(i) a post not occupied by any employee;
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(Online Transfer Policy 2020)
(ii) a post presently occupied by an employee for a period of five years or
more;
(iii) a post on which an employee has been appointed by temporary transfer or
due to non-availability of online transfer drive;
(iv) a post occupied by an employee who has been adjudged eligible and
allowed by the competent authority to participate in general transfer drive
even if he has not completed the prescribed tenure in the zone where he is
presently posted.
Note 1.- Where there are Blocked Posts in a cadre the same shall be excluded
from the number of vacant posts for transfer.
Note 2.- The post against which an employee has been posted/transferred on
compulsion of administrative reasons or litigational nature shall also not be
included in the vacant posts for transfer.
Note 3. Each and every Department shall prepare the list of vacant posts for
tran fer and notify them for the benefit of stakeholders. Depending upon
input from stakeholders, such list may be amended if required.
(h) 'Zone' means an area prescribed by the competent authority for the purpose of
calculation of prescribed tenure and entitlement of an employee for transfer from
one zone to another under this policy;
4. General Principles :
(i) Time Schedule for online transfers:
(a) General transfers online will be made only once in a year. However,
transfer/posting necessitated by promotion, direct recruitment, posts needed
to be filled up in public interest, can be made anytime by the competent
authority.
(b) The online process will be completed upto 31si March and implemented
after 31 st March or as per exigency/convenience of the Department.
(ii) Liable to be posted anywhere :
Employees are liable to be transferred under this Policy in any Zone or
anywhere in the State, in public interest, on completion of prescribed tenure.
(iii) Computerization of relevant service record of employees :
The Department shall ensure that all employees enter their service record in
HRMS. Every employee shall be responsible for the accuracy and regular
updation of data in the Management Information System in respect of his
credentials, otherwise the Department shall be at liberty to post him anywhere in
the State.
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(Onlim: Transfer Policy 2020)
(iv) Rationalization and Blocking of posts : To avoid disproportionate
concentration of employees at a particular station, the department should
rationalize their sanctioned posts and also block actual vacant posts to be kept
vacant in the transfer drive. In the long run, however, the departments may
increase/decrease the total number of sanctioned posts as per their
assessment/requirement in consultation with Work Assessment Cell in the
Administrative Reforms Department and Finance Department.
5. Merit Criteria for allotment of post :
(a) Merit for allotment of vacant post to an employee shall be based on the total
composite score of points earned by the employee, out of 80 points as described
below. The employee earning highest points shall be entitled to be transforred
against a particular vacancy.
(bl Age shall be the prime factor for deciding the claim of an employee agai nst a
vacancy since it shall have weightage of 60 points, out of total points.
(c) A privilege of maximum 20 points can be availed by the employee s of spe c ial
categories as indicated below:-
(A) Age : The first set of merit points will be the Age of the Govern ment
employee co nce rned enumerated below :-
Sr. ajor Factor Sub-Factor riteria for calculation
No.
l. ge in number of days
: 365 (Maximum four
ecimal points only)
(B) Special Category :
The second set of merit points will come from the Special Category enumerated
hereina fte r:
Sr. Major Factor Sub-factor Max. Explanation
No. points
l. Gender Female 10 10 points shall be given to all fem ale
mp loyees.
Special Wido w/divor c I 0 II fe ma le o f this category shall be given
ate gor y di sepa rated/ 10 marks only.
fe male unma rrie d
mployees female
ployee
re than 40
rs of age/
· erving
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(Online Transfer Policy 2020
1Pc rsonnel/
!Pa ramilitary
[personnel
!Working
ioutside the
State
13. Spec ial Widower who 5 Eligible widowers shall be given 5 points
:category male has not re- ionly .
!em ployee s married and
nas one or
lmo re minor
!children and/
lor unmarried
lda ughter(s)
4. Differently iVision 120 40% to 60% di sa b ility = IO Ma rks.
1ab led per sons ILoco motors o [Link] 60 % to 80 % = 15 Mark s
Deaf & Dumb o !Above 80% ""20 Mark s
-
5. Diseases 0 Self 10 Valid medical certificate issued during
" Debilitating last one year by AIIM S (Including its
Disorders" i.e. branches in Haryana) , PG! Rohtak, PGl,
Khanpur Kalan, Kalp ana Chaw la Medical
(a) currentl y t:ollege, Kamal, PGI C handigarh,
suffering Medical Co llege of Haryana Govt. or a
from cancer; Med ica l Board so constit uted.
or
b) having
undergone
by-pass
hea rt
surgery; or
c) kidney
transplant;
or
d) c urrentl y
undergo ing
dialysi s.
- Diseases of Spouse/ 10 Valid certificate iss ued during las t one
' Debilitating unmarried tyear by AIIMS (Including its branches in
Diso rders" Children Haryana), PGI Rohtak , PG I, Kha npur
Kala n, Kalpana Chawla Medica l College,
Kam a l, PGI Chandigar h, Medical
t ollege of Haryana Govt. or a Medical
Boa rd so constit uted.
7. Differently Male/ Female 10 Male/Female employees havin g mentally
table d or !employee !challenged or l 00% differently abled
1me ntally having c hildr en sha ll be provided max imum I 0
ichalle nged !Mentally too ints.
!Child re n 1cha llenged or
100 %
diff erently
tabled child
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(Online Transfer Policy 2020
8. Couple case Only 5 Employees' spouses working in any
applicable to Department/ Board/ Corporations under
females. any State Govt. or Govt. of India.
(d) The employees who are I 00% blind or having 80% or more loc om otors
disa bilit ies involving both the legs shall be given their choice of posting.
6. Procedure to be adopted :
( i) Head of Department shall seek preferences for choice of station in a zone from
the eligible employees for transfer. The transfer exercise sha ll be carried out
o nly through approved web based application.
(ii ) The o ptio n once availed and confirmed by the employee shall be final and
cannot be changed.
(iii) An employee who is due for superann uation within one year or less service shall
not be eligible to participate in the transfer drive unless he so desire s.
(iv) Merit criteria for allo tment of station will be as per Para 5 above.
(v) All transfers shall be imple ment ed within seve n day s of their issu ance. The
Treasury Officers concerned sha ll not draw the salary of the employees who have
not complied with the orders.
(vi) Within 15 days of issuance of o rde rs, an employee aggriev ed with the tran sfe r
process can represent to the department after joining at the new place of posting,
on a grievance redressal forum to be provided by the department for this purpose.
His represe ntation shall be considered in accordance with the policy and
appropriate decision shall be conveyed to him as dee med fit.
(vii) Online genera l transfer due to completion of prescribed tenure of five years shall
be treated as 't ransfer in public interest' and in suc h cas e the join ing time and
composite trn nsfc1· g rant sha ll be admissible as per prov ision in Haryana Civil
S er vices Rules, 2016.
7. Bar against canvassing : No em ployee shall canvass for his case except through a
repre sent ation to the Head of Department or to hig her authorities in Harya na, as per this policy.
All other individual represe ntation s shall be treated as an attempt to bring extraneous influence
on the d ue process . No relief can be sought except the one already sought as per Para 6 above.
8. Appointment by promotion/ direct recruitment : Emp loyees taken in a cadre through direct
recruitm ent/ prom ot ion / repatriation shall be posted in the zone of eligibility and availability.
9. Opportunity of option to certain categories: The folJowing categories of employees will
not be transfe1Ted un les s they desire to particip ate in the tra nsfer drive :-
(a) employe es ha ving 12 months or less in ret ire ment on the date of next transfer drive;
(b) unmarried female employees upon marriage;
(c) ma rried female employees upon d iv orce ; or
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(Online Trans ter Policy 2020)
(d) widow or widower employees on the death of spouse;
They may be pennined to participate in the next transfer drive after the event.
10. Posting in remote areas: Incentive for serving on the choice of Anywhere in the State: If an
employee opts for 'anywhere in the State' and is thereafter posted in an office in Momi Hills
Area or Nuh District against a vacancy for which no employee has opted, he will be paid
remuneration @ 10% of the Basic Pay + D.A. during the period of said posting provided this
incentive shall not be admissi ble in case of transfer in home district Nuh and Panchkula.
11. Clarification & Implementation : In case of any doubt or difficulty in making out the true
intention of the provisions of this policy, the Administrative Department in consultation with
General Administration Department shall be the competent authority to clarify such doubt or to
remove such difficulty by issuing a reasoned order to this effect.
12. Power to relax : Notwithstanding anything contained in the policy, the Administrative
Secretary to Govt. of Haryana with the prior approval of the Chief Minister, Haryana, shall be
competent to transfer an employee to any place in relaxation of any or all of the above
provisions after recording reasons justifying such relaxation.
<
(Keshni Anand Arora)
Chief Secretary to Govt. Haryana
