Preservation of Notarial
Registers and other related
documents by Notaries
GOVERNMENT OF MAHARASHTRA
LAW AND JUDICIARY DEPARTMENT
GOVERNMENT CIRCULAR NO.88/E/NOTARY
MANTRALAYA, MUMBAI – 400 032
Dated 25th January, 2008
CIRCULAR
As prescribed in sub-rule (2) of Rule 11 of the Notaries Rules, 1956, a Notary is
required to maintain Notarial Registers in the prescribed Form-XV and sub-rule (9) of Rule
11 provides that every Notary shall grant a receipt for the fees and charges realized by
him and maintain a register showing all the fees and charges realised. The Notarial Record
assumes importance and often it is required in inquiry proceeding against Notaries (if
initiated for professional misconduct) and even in judicial proceedings.
Hence, all the Notaries practicing in the State of Maharashtra are hereby directed
to preserve the Notarial Record maintained by them, such as Notarial Registers,
Counterfoil of the receipt books, copy of Annual Return and Inspection Report, for a period
at least ten years subject to any directions/ guidelines issued by the Central Government
in this behalf.
The above directions should be scrupulously observed.
(S.B. Dhatrak)
I/c Principal Secretary &
Remembrancer of Legal Affairs
Copy to :
1. All the Notaries in the State of Maharashtra
2. The Registrar (Judicial), High Court Bench at Nagpur, Nagpur with reference to
Criminal Writ Petition No.221 of 2006 pending before High Court Bench at Nagpur.
3. The Government Pleader and Public Prosecutor, High Court, Nagpur Bench, Nagpur
with reference to Criminal Writ Petition No.221 of 2006.
4. The Superintendent (Legal), Law and Judiciary Department/A-Branch, Mantralaya,
Mumbai.
